Minutes

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00PM on the 20th of March 2024 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                            Maintenance: Geno Mullins

SECRETARY:   Nichole Heird                                                                         District Manager:

TREASURER:   Andree Sisco                                                                 

                      CONSULTANTS                                        GUESTS:                  

ATTORNEY: Not present                                             Gary Sanders

ACCOUNTANT: Not present                                                                        Amber Carr

ENGINEER: Not present                                                                Zoe Sisco    

INSURANCE: Not present                                                                                               

OTHER:        

Nichole read the minutes from the February 21st meeting. Andree made a motion to accept as read, Don seconded all in favor motion carried. Nichole read the minutes from the March 6th meeting. Andree made a motion to accept with the one correction, Don seconded all in favor motion carried. Nichole read the minutes from the March 11th meeting. Don made a motion to accept as read Andree seconded, all in favor motion carried.

            Andree made a motion to move the Church rental to here from off agenda items. Don seconded all in favor motion carried. Andree made a motion to waive the deposit and rental fee due to it being the Heartland Church asking to use the building. Nichole seconded all in favor motion carried.

Andree made a motion to move 4112 Wildflower here. Nichole seconded motion carried, Andree made a motion to give extension until April 29th Don seconded, all in favor motion carried,  

Don made a motion to move back to regular agenda, Andree seconded all in favor motion carried.                         

1.         Nuisances:

                                  I.            New cases

1.          4811 S Bluff Ct- This is not a case.

2.         4942 Cedardale- This is a case.

                             II.               Old Cases

1.          5034 Jade- This was completed by owner

2.         4911 Jade- This was completed by owner.

3.         4918 Jade- This will be published in the March 27th edition

4.         4968 Brookhaven- This will be published. In the March 27th edition

                            III.               Extensions

1.          4908 Tierra- Until 4/1/2024

                            IV.               Publications

1.          4576 Meadowview- Andree made a motion to pass resolution on this address, Don seconded all in favor motion carried.

2.         4834 Bluff Ct- This is in 2 week wait

3.         4984 Tierra-This is in 2 week wait

4.         4209 E Fairhaven- This is in a 2 week wait.

         V.            Bills to County- None

       VI.            Bills to Resident

1.          4583 Brookhaven

     VII.            Resolutions

1.          4112 Wildflower- see notes above

2.         4507 Juniper- Still at resolution, Hold on the cleaning until the next meeting to reevaluate the owner’s progress. If nothing is done, Geno will go clean on April 8th.

3.         5100 Meadowview- Continue with the resolution

              i.            Community Center Director Report- Received & Filed

                               ii.            Old Business

A.         Stickers in the 4plex- Spray in late May the growth needs to be 18 inches.

B.        Meadowlake Beach-Andree made a motion to have the president sign the contract with Baughman Nichole Seconded motion carried.

C.         Community Cleanup- This was a success and the board appreciates all the help from the volunteers and employees.

D.         Snappy Photo- This is completed.

E.         Easter Egg Hunt- This is completed.

F.          Big Tool Store- This is completed.

G.         Vacuum Reimbursement- This is completed.

                              i.         NEW BUSINESS

A.        Budget Meeting 2024-This was covered in the March 11th minutes.

B.        Geno New Schedule- This was moved to after nuisances and Andree made a motion to have Geno stay on his current schedule due to maintenance staff not having codes. Don seconded, all in favor motion carried. The board will readdress on April 3rd.

C.         Electronic Clean up- Andree and Olivia met with Susan and the board is looking at deciding if this is something they want to do. Andree will discuss with Geno & Heaven for April 18-20 and 25-27.

D.        Miscellaneous Exp. 2023- Andree made a motion to continue with Stan’s plan to void the 2023 entries and make one journal entry to cover them. Don seconded all in favor motion carried. This item is complete.

E.        Community Meeting with Transit- No one including Rosie showed. Heaven will call and ask Rosie what is going on with this item and update the board at the next meeting.

F.         Nicholas Simpson- Trespassed 3/13/24- Placed trespass order on gentleman sleeping outside until he comes to a board meeting. He will remain on trespass due to not coming to the meeting tonight. This item is complete.

G.         Inspections- Passed both Fire Inspection & Hydrant inspections. This item is complete.

H.         Derby Optimus Club/Lighthouse- Food Drive 4/13- Zoe Sisco presented and asked for a donation. Andree made a motion for $250; it dies due to lack of second. Don made a motion to give a $500.00 Andree seconded. Nichole abstained; motion carried.

Bills to be paid all bills between 3/12/2024 and 3/20/2024

                                                                     iii.         Nichole made a motion to pay the bills Don seconded all in favor motion carried.

a.        Citizens to be Heard- Andree made a motion to move Citizens to be heard to after minutes are read for all future meetings. Nichole seconded all in favor motion carried,

B.         off Agenda items-

          Don would like to look into an arborist or something to get our trees better protected from deer and other miscellaneous incidents, Heaven will call someone to look into more info on this.

Happy birthday Don! He was presented a birthday card with a gift card to Walmart inside.

C. Executive Session-

      Andree made a motion to go into executive session at 9:15 not to come out until 9:30 Don seconded all in favor motion carried.. No action was taken in executive session. Andree would like to look into performance raises since we started performance reviews of our employees. Andree made a motion to keep part-time summer help at $10 per hour, Nichole seconded all in favor motion carried. Part-time employees will not get performance evaluations. Andree made a motion to move Devin up to $17 an hour beginning next pay period. Don seconded, all in favor. Motion carried. Nichole made a motion to give Geno a $1 raise starting next pay period, Don seconded all in favor motion carried. Board members will be thinking about offering performance awards and look into getting more information about how to go about doing this at this time. This will take place in 2025 to base it on 2024 performance evaluations.  

Andree made a motion to adjourn at 10:00pm Don seconded all in favor motion carried.

The next regular meeting will be held on April 3rd, 2024 at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00PM on the 3rd of April 2024 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                            Maintenance: Geno Mullins

SECRETARY:   Nichole Heird                                                                         District Manager: Heaven Christiansen

TREASURER:   Andree Sisco                                                                 

                      CONSULTANTS                                        GUESTS:                  

ATTORNEY: Not present                                             Rhonda Davenport

ACCOUNTANT: Not present                                                                        James Wilder

ENGINEER: Not present                                                                                

INSURANCE: Not present                                                                                               

OTHER:        

Heaven read the minutes from the March 20th 2024 meeting. Andree made a motion to accept as read, Nichole seconded all in favor motion carried.

Citizens to be Heard: None

Nuisances:

                                  I.            New cases

1.         4415 Jade- This is a case.

2.        5010 Tierra- This is a case.

3.        5033 Meadowview- This is a case.

                             II.               Old Cases

1.      4942 Cedardale- This was completed by owner

                            III.               Extensions

1. 4908 Tierra- Until 4/1 this was completed by owner.

2.   4112 Wildflower- until 4/29

                            IV.               Publications

1.         4834 Bluff Ct- Nichole made a motion to move to resolution, Don seconded all in favor motion carried.

2.         4984 Tierra-This was completed by owner

3.         4209 E Fairhaven- Nichole made a motion to move to resolution, Don seconded all in favor motion carried.

4.         4918 Jade- Andree made a motion to give extension until April 29th Nichole seconded all in favor motion carried.

5.         4968 Brookhaven- This is in a 2 week wait.

         V.            Bills to County-

1.                      4583 Brookhaven- Signed and mailed

2.                     5005 Tierra- Signed and sent

3.                     4916 Tierra- Signed and Sent

4.                     4930 Jade- signed and sent

VI.                                                                        Bills to Resident- NONE

VII.                                                                        Resolutions

1.                      4507 Juniper- This was completed by owner.

2.                     5100 Meadowview- Continue with the resolution

3.                     4576 Meadowview- Andree made a motion to pass resolution on this address, Don seconded all in favor motion carried.

     i.            Community Center Director Newsletter and Calendar- The board would like Lindsay to clarify if it is Senior Summit or something else. There were a few corrections that Heaven will inform Lindsay of.  

                  ii.            Old Business

A.         Stickers in the 4plex- Spray in late May the growth needs to be 18 inches. Geno is wanting to go about getting a sprayer backpack to spread the chemicals when it comes to that time.

B.        Meadowlake Beach-Denise Vaughn called and informed us that the contractors came out and surveyed again and the groundwater was much higher than originally. They are wanting to increase the total bond by $249,000 and the board is not sure if the assessors will agree to that. The board would have to get a new line of credit at the new $6xx,,xxx price and not the original $424,000. The other option is the developer put up the differences between the two prices and assess is against the bond.

C.        Budget Meeting 2024-Andree spoke with Karen and was told that I need to put the numbers in for last year into the column and that should be done before the June 25th meeting. The county commissioners are also discussing RFI, and this will affect us. We will have more information coming soon.

D.        Geno New Schedule- The board has agreed to give codes to Devin for the shop. Geno will work 8am-12pm and 5pm-9pm on commodity pick up Wednesdays, otherwise he will work 12-9pm on meeting days. His normal 8am to 5 pm and on call for sewers is in effect outside these parameters.

E.         Electronic Clean up- The board approved sending this flyer out with the 2 changes on the Spanish side.

F.         Community Meeting with Transit- The transit is hosting a booth at family fest at the OAC on May 4th so they do not need our building any longer. This item is completed.

G.         Derby Optimus Club/Lighthouse- This item is completed.

H.         Matt Liston-MOU- Cooper Elementary: Nichole made a motion to have the president sign the contract with Cooper Elementary, Andree seconded all in favor motion carried,

       i.         NEW BUSINESS

A.        Nuisance Spreadsheet- this was an overall for 2023 and the first quarter of 2024.. We have currently done 29 houses this year.

B.        Team Vision Rental- they will no longer be using the facility on Mondays. This will affect our community center fund by $2,400 a year.

C.         Devin Gator Cost- current cost is $349 starter is going out and a new one is $749.  After discussion the board realizes it was purchased in 2018 and needs to be replaced. Andree made a motion to purchase a new UTV not to exceed $8,000. Nichole seconded all in favor, motion carried. 

Bills to be paid all bills between 3/20/2024 & 4/3/2024

           iii.         Nichole made a motion to pay the bills Don seconded all in favor motion carried.

A.         off Agenda items-

          Devin would like to purchase a jack for the z-trac. They are $149 at Harbor Freight.. Nichole made a motion to purchase a jack Don seconded all in favor motion carried.  

C. Executive Session-

      Andree made a motion to go into executive session at 9:00 not to come out until 9:15 with the board, Geno and Heaven. Don seconded all in favor motion carried.. No action was taken in executive session. Nichole made a motion to not spend more than $500.00 at the tool sale Andree seconded all in favor motion carried.

Andree made a motion to adjourn at 9:26pm Nichole seconded all in favor motion carried.

The next regular meeting will be held on April 17th, 2024 at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF Special MEETING

            The meeting was called to order at 1:00pm on the 11th day of March, 2024 at the Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216

  DIRECTORS PRESENT                                     EMPLOYEES PRESENT:

PRESIDENT:  Don Winton                                          DISTRICT MANAGER: Heaven Christiansen

SECRETARY:   Nichole Heird                            MAINTENANCE: Geno Mullins & Devin Ward

TREASURER:   Andree Sisco                          SENIOR DIRECTOR Lindsay Quick      

                CONSULTANTS:                                              GUEST:     

ATTORNEY: NOT PRESENT                                                        

ACCOUNTANT: Not present                                                     

ENGINEER: Not present                              

INSURANCE: Not present                                                                    

OTHER:                                                       

The meeting was called to order at 1 pm to do performance reviews for the employees currently employed full time.

 Andree made a motion to go into executive session with Geno Mullins and the board of directors to discuss his performance review at 1pm, Don seconded, all in favor motion carried. Andree made a motion to come out of executive session at 1:40pm, Don seconded all in favor motion carried. We reviewed Geno’s performance and no action was taken in executive session or at this time.

Andree made a motion to go into executive session with Devin Ward and the board of directors to discuss his performance review at 1:55pm, Don seconded, all in favor motion carried. Andree made a motion to come out of executive session at 2:05pm, Don seconded all in favor motion carried. We reviewed Devin’s performance and no action was taken in executive session or at this time.

Andree made a motion to go into executive session with Lindsay Quick and the board of directors to discuss her performance review at 2:20pm, Don seconded, all in favor motion carried. Andree made a motion to come out of executive session at 2:40pm, Don seconded all in favor motion carried. We reviewed Lindsay’s performance and no action was taken in executive session or at this time.

Andree made a motion to go into executive session with Heaven Christiansen and the board of directors to discuss her performance review at 2:45pm, Don seconded, all in favor motion carried. Andree made a motion to come out of executive session at 2:55pm, Don seconded all in favor motion carried. We reviewed Heaven’s performance and no action was taken in executive session or at this time.

Andree discussed doing the budget with the county this year and received an email stating they would work with the district, but we would only get 1.5 hours for the appointment. The board decided that they would like to do the budget again with Stan first to work out any misunderstandings and then meet with the county to work with them in learning the new information as well as make connections for the future.

The board would also like Heaven to discuss with Stan if we need to post an amended budget for the senior and or the general funds since Sedgwick County only gave the senior center $35,000 instead of what was originally asked for or published in the paper last year.

Andree made a motion to pay the bills between 3/6/24 and 3/11/24, Don seconded motion carried.

Andree made a motion to adjourn at 3:11pm Don seconded, all in favor motion carried.

The next regular meeting will be held on March 20th, 2024 at 7pm. Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00PM on the 6th of March 2023 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                            District Manager: Heaven Christiansen

SECRETARY:                                                                                               Maintenance: Geno Mullins

TREASURER:   Andree Sisco                                                                 

                      CONSULTANTS                                        GUESTs:                  

ATTORNEY: Not present                                             Matthew Czechowski

ACCOUNTANT: NOT PRESENT                                                                       Kady Czechowski

ENGINEER: Not present                                                                     

INSURANCE: Not present                                                                                               

OTHER:                                             

1.         Nuisances:

                                   I.            New cases

                                                                 i.      5034 Jade- This is a case

                                                                ii.      4911 Jade- This is a case

                                                               iii.      4918 Jade- This is a case

                                                              iv.      4968 Brookhaven- This is a case.

                                  II.            Old Cases

                                                                 i.      4984 Tierra- Andree made a motion to publish, Don seconded motion carried

                                                                ii.      4983 Tierra- This was completed by owner

                                                               iii.      4209 Fairhaven- Andree made a motion to publish, Don seconded motion carried.

                                                              iv.      3334 Oaklawn- This was completed by the owner.

                                                               v.      4834 Bluff Ct- Andree made a motion to publish Don seconded motion carried.

                                 III.            Extensions

                                                                 i.      4614 Hemlock- Until 3/4/2024 – This was completed by owner.

                                                                ii.      4908 Tierra- Until 4/1/2024

                                IV.            Publications

                                                                 i.      5100 Meadowview- Andree made a motion to send to resolution, Don seconded motion carried.

                                                                ii.      4576 Meadowview- We are in the 2 week waiting period.

                                 V.            Bills to County- NONE

                                VI.            Bills to Resident

                                                                 i.      5005 Tierra

                                                                ii.      4916 Tierra

                                                               iii.      4930 Jade

                                                              iv.      4583 Brookhaven

                                                               v.      5033 Meadowview

                               VII.            Resolutions

                                                                 i.      4112 Wildflower- Andree made a motion to give an extension due to the owners working on the property until 3/18/2024, Don seconded motion carried.

                                                                ii.      4507 Juniper- Andree made a motion to give extension until 3/18/2024, Don seconded motion carried.

a.     Community Center Director Calendar and Newsletter- Received and Filed.

b.     Old Business

A.         Stickers in the 4plex- Spray in late May the growth needs to be 18 inches.

B.         Meadowlake Beach- waiting for the contract to bid.

C.         Rosie Lord’s Diner- This is completed

D.         Sign out Front- Lindsay- This is completed.

E.         Community Cleanup- Andree would like Heaven to email Doris at Riverside Township a copy of the minutes. The meeting minutes are February 12th.

F.          Snappy Photo- Andree would like to amend the previous motion to not exceed $400.o0 Don seconded motion carried.

G.         Matt Liston- The board would like Heaven to reach out on if an MOU is being made or where this stands but for the Oaklawn District this is completed.

H.         BACA- This is completed.

I.           Ice Machine in kitchen- Andree made a motion to dispose of the ice machine, don seconded motion carried.

J.         DRC Baseball- This is completed.

1.         NEW BUSINESS

A.         Easter Egg Hunt- Derby Rec- Andree made a motion to send a check in the amount of $250 to the DRC Don seconded motion carried.

B.         Big tool Store Receipt- Andree made a motion to replace the work dolly to not to exceed $350.00 Don seconded carried.

C.         Vacuum for Matty- Andree made a motion to purchase a new vacuum not to exceed $350 for the building and reimburse Matty for going to Williams to buy it, Don seconded motion carried.

D.         Fires in the Woods- There was a fire started on trail 2 in the woods. The fire department went out with a drone and took coverage and will give us those copies once they have them. There is an active arson case open at this time.

c.     Bills to be paid All bills between 2/21/24 and 3/6/24

                                                                       i.         Andree made a motion to pay the bills don seconded motion carried.

                                                                      ii.         Smart Pay- $319.04 Andree made a motion to pay smart pay, don seconded motion carried.

d.              Citizens to be Heard

E. off Agenda items- performance reviews will be on Monday March 11, 2024 between 1 pm and 4pm.

Andree made a motion to adjourn at 7:59pm Don seconded motion carried.

The next regular meeting will be held on March 20th 2024 at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

 The meeting was called to order at 7:00PM on the 21st of February 2024 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

 DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                          District Manager: Heaven Christiansen

SECRETARY:    Nichole Heird                                                                Maintenance: Geno Mullins

TREASURER:   Andree Sisco

                      CONSULTANTS                                        GUESTs:

§  Matt Liston 

§  Noukanh  

§  Chantha Samounty

ATTORNEY: Not present                      

ACCOUNTANT: NOT PRESENT                                       

ENGINEER: Not present                                                                     

INSURANCE: Not present                                                                                               

OTHER:                                             

 Andree made a motion to accept the 2/12 meeting minutes, Nichole seconds to receive and file. Motion carried. Andree made a motion to accept the minutes from the 2/14 meeting. Don seconded all in favor motion carried. Nichole made a motion to accept the meeting minutes from the February 7th 2024 meeting, Don seconded Andree Abstained, motion carried. Andree made a motion to accept with corrections from the 17th of January 2024 meeting, Don seconded all in favor motion carried.

 Andree made a motion to move Old business (h) and New business (A) to 7:32pm. Don seconded motion carried.

(h) Matt Liston came to answer the board’s questions about Cooper elementary evacuating to our facility in emergency situations. The board discussed and a MOU is being written up for the president to sign. Andree made a motion to accept the MOU for Cooper Elementary Don seconded all in favor motion carried.

(a) Keven from the Derby Recreation Commission (DRC) came to ask the board to sign the baseball contract and discuss dropping the herbicide applications down from 5 to 3 applications. The board is worried that 3 wont be enough to keep the stickers out and the field in usable shape. The field needs to be over seeded in the fall after the season ends. The board’s decision is to stay at 5 applications and to overseed in the fall. The DRC will work on a quote of what that cost will be. There was also discussion on getting a restroom open and usable for the practices. Andree made a motion to put a single portable restroom down by the field Don seconded motion carried.  

Andree made a motion to move back to regular agenda at 8:07pm Don seconded all in favor, motion carried.

A.       Nuisances:

                                  I.            New cases

A.   4834 Bluff Ct is a case

B.   4209 Fairhaven is a case.

C.   4984 Tierra is a case.

D.   4983 Tierra is a case.

E.   3334 Oaklawn Dr is a case.

                                II.            Old Cases

A.   4564 Hemlock- this was completed by the owner.

B.   4563 Hemlock- Nichole made a motion to move to resolution in the event that the freezer is not locked when the Public officer goes to take photos. Andree seconded, motion carried.

C.   4576 Meadowview- this is being published.

D.   5100 Meadowview- this is being published.

                               III.            Extensions

A.   4614 Hemlock- Don made a motion to give extension until 3/4/24, Nichole seconded all in favor motion carried.

B.   4908 Tierra- until 4/1/24

C.   5033 Meadowview- Nichole made a motion to move to resolution, Don seconded. All in favor motion carried.

                               IV.            Publications

A.  4112 Wildflower- Nichole Made a motion to move to resolution Andree seconded, all in favor motion carried.

B.  4583 Brookhaven- Nichole Made a motion to move to resolution Andree seconded, all in favor motion carried.

                                V.            Bills to County

                               VI.            Bills to Resident

                             VII.            Resolutions

B.        Community Center Director Report

Don made a motion to accept the report as read, Nichole seconded motion carried. Andree made a motion to write a $200 check out of General for API to give as a fundraiser boost. Nichole seconded, all in favor motion carried. Andree made a motion to spend $200 on the Easter event out of the community center fund, Nichole seconded, all in favor motion carried.

C.       Old Business

A.         Stickers in the 4plex- No updates

B.         Meadowlake Beach 2nd Addition- Denise informed us that the contract is up for bid in 2 weeks and the board has nothing to do until after the contract is sold.  

C.         Rosie- Lord’s Diner- the numbers are increasing and this item is completed.    

D.         Sign out front- Adding Lindsay this is still being worked on.

E.         Community Cleanup- Witness the minutes on the meeting.

F.         Election Office- Andree and Nichole vote that we not become a voting place due to the restrictions we have on National Night Out, which is also Election Day. They ask that Heaven call and speak with them about using it for the November election only.

G.        Snappy Photo- 29 VHS tapes- The board signed the check to get this started.  

H.        Matt Liston- See above Notes

I.         BACA using OID side for monthly meeting- The board has decided that BACA can use the meeting room for their monthly meetings. They do not approve a permanent bulletin board. Heaven is to call Tim with Affordable Locksmithing and get keys made.

J.         Ice machine in the kitchen- This has been shipped.

4. New Business

A.                    DRC Baseball contract- Andree made a motion to have the president sign the contract  Don seconded all in favor motion carried. See above notes.

B.                    Update from Geno- There has been several fire spots out in the woods and Geno has called Narvais to investigate. There was an arson case opened. HE also had to get a tire fixed on the skid loader at Central Ag wheels and tires. They are coming out to the office to service.

C.                    $32,000 transfer to senior- This was approved at the 2/15/24 meeting and this is completed.

5. Bills to be paid- Nichole made a motion to pay all the bills, Andree seconded. All in favor Motion carried.

6. Smart Pay- Nichole made a motion to pay smart pay $$171.23 Andree seconded motion carried.

7. Citizens to be heard- none

8. off Agenda Items

Performance Reviews- Geno will be on March 11th, at 1pm, Lindsay will be at 2pm, Heaven will be at 3pm and Devin will be at 4pm.

Heaven is to look at working with the county on the budget for 2025.

The board will decide if they will host the AARP tax prep next year.

 Don made a motion to adjourn at 9:41pm Nichole seconded motion carried.

 The next regular meeting will be held on March 6th 2024 at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, KS 67216.

                                 PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

Minutes from the Community Cleanup Meeting: 

Attendants Present:

Andree Sisco- OID 316-640-2314
Heaven Christiansen- OID 316-524-0281

Susanne Boese- MABCD 316-660-1146

Alisha Enriquez- MABCD 316-660-1606

John Bokey- SID 316-993-1853

Dorothy Kaiser-SID 316-524-5825

Kristy George- SGSO 316-302-4892

Jaime Converse- SGSO 316-660-3920

N.G. Narvais- SGSO 316-660-3924

Catherine Johnson- SGCE- 316-660-7207

Susan Erlenwein- SGCE 316-660-7205

Olivia Hayes- Derby Community 830-832-2324

Chris Labrum-MABCD 316-660-1840

Tim Wagner- MABCD 316-660-1840

Mike Jausel- SGSO 316-660-3760

This meeting was to combine heads and meet with the different individuals that can help the community cleanup in Oaklawn. There was discussion on how much Sedgwick County does with nuisances. They are taking care of the ones turned in on the website and the ones called in but are not actively patrolling the streets looking for cases. There was question of who to get zoning and building permits from and those go the MABCD.

Unincorporated areas turn rural at the government stage of things. Due to codes the neighbors can grant access to their property to allow photos of neighboring properties that are up for nuisances. Photos taken by someone who is not a public official or hired to take the photos cannot be accepted. When and if senate bill 52 is utilized, the steps to follow if the compliance isn’t met are fines are given to the individual. If the fines are not paid they have a bench warrant sent out for the arrest of the individual and then jail time. If there is a court conviction that the property is a danger to the area the county will deem it a case and move forward.

Olivia Hayes expressed thoughts about having the Oaklawn Improvement District annex and be absorbed by the City of Wichita or the City of Derby. In recent months the City of Wichita has stated that they do not want to absorb Oaklawn at this time. The City of Derby is unlikely to absorb Oaklawn as well. She does think that she can speak with some locals and get some volunteers to help Oaklawn with our efforts to clean up our neighborhood.

SGCE has a policy in place with Riverside Township that they receive free truck coupons for the transfer station and maybe Oaklawn and Sunview will be able to tap into those coupons. There are several other resources to engage and get to the next meeting. There will be an electronic waste event in April in which after the County will look at setting up a special cleanup for Oaklawn Residents that have no access to transportation or that need the help to clean up.

The next meeting of the Community Cleanup will take place late May early June.

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF Special MEETING

The meeting was called to order at 4:30pm on the 15th day of February, 2024

At the Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT                                           EMPLOYEES PRESENT:

PRESIDENT:  Don Winton                                                           District Manager: Heaven Christiansen

SECRETARY:   Nichole Heird

TREASURER:   Andree Sisco                                           

                CONSULTANTS                                                    GUEST:

ATTORNEY: NOT PRESENT                                                  

ACCOUNTANT: Not present                                                

ENGINEER: Not present                            

INSURANCE: Not present                                                                            

OTHER:                                                       

The meeting was called to order at 4:30pm on the day of February 15th 2024. The meeting was to discuss 4916 Tierra Ave. The owner of record is Wade and Debbie Richards. Officer Narvais had informed the board that Mr. Richards went down to the county and got a code extension until April 28th 2024. The board then paused the resolution that was passed at the January 3rd 2024 meeting. Andree got in touch with Chris Labrum at the County and was informed that the county does in fact have a case open. She was informed that the county doesn’t override the Oaklawn Improvement District and the Oaklawn Improvement District doesn’t override the County. We are a parallel entity and if the board would like to proceed the county will back off and vice versa. It was Mr. Labrum’s recommendation that the board delays the abatement resolution; send a letter out with information regarding the nuisance and resolution. If the Board decides to hand out the letter Officer Narvais will hand deliver to Mr. Richards.

After further discussion the original bid from Tony’s hauling was not an itemized final bid with all the information needed. The board of directors has spoken with both bids and Nichole made a motion to accept the bid from 3D Field Services at $2700.00. Don seconded all in favor, motion carried.  Don Winton will be the board member point of contact with no one from maintenance or the office involved. If there is an additional charge at the dump for the tires 3D field services will invoice the district the cost.

Andree made a motion to move $32,000.00 to the senior center fund. Nichole seconded all in favor motion carried.

Andree made a motion to move the director’s compensation check to the seconded pay period of the month with the other employees. Nichole seconded all in favor motion carried.

Luke from the Oaklawn Activity Center would like to purchase popcorn kernels and oil from the Oaklawn Improvement District for an event they’re having on the 23rd of February. The board has agreed in this event we would invoice the OAC and put the funds into the community center fund.

Nichole made a motion to adjourn at 5:30pm Don seconded, all in favor motion carried.

The next regular meeting will be held on February 21st 2024 at 7pm. Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00PM on the 7th of February 2024 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                          District Manager: Heaven Christiansen

SECRETARY:    Nichole Heird                                                                Maintenance: Geno Mullins

TREASURER:          

                      CONSULTANTS                                        GUESTs:

                                                                                            Marta Meaghers              Mary Tolman

ATTORNEY: Not present                      

ACCOUNTANT: NOT PRESENT                                       

ENGINEER: Not present                                                                     

INSURANCE: Not present                                                                                               

OTHER:                                             

A.       Nuisances:

                                  I.            New cases

A.   3118 Fairhaven- this is a case

B.   4908 Tierra- Nichole made a motion to give extension until April 1st after speaking with the owner of property. Don seconded motion carried.

C.   4563 Hemlock- this is a case.

D.   4564 Hemlock- this is a case.

E.   4576 Meadowview- this is a case.

F.   5100 Meadowview- this is a case.

                                II.            Old Cases

A.   4507 Juniper- Nichole made a motion to move to resolution Don seconded motion carried.

B.   5033 Meadowview- Don made a motion to give extension until February 19th Nichole seconded motion carried.

                               III.            Extensions

A.   4614 Hemlock- extension until 2/19/2024 on basis of a 14-30

                               IV.            Publications

A.   4112 Wildflower- this went to publication on 2/14/24

B.   4583 Brookhaven- This went to publication on 2-7-24

                                V.            Bills to County

A.   4520 Juniper- this is signed and mailed out.

B.   4114 Wildflower- This is signed and mailed out.

                               VI.            Bills to Resident

                             VII.            Resolutions

A.   4916 Tierra- Don made a motion to accept Tony’s hauling bid Nichole seconded. Motion carried.

B.   5005 Tierra- Due to weather and the yard being muddy, Geno has waited to move forward. Once the yard clears up he will finish this resolution.

B.        Community Center Director Calendar and Newsletter

Don made a motion to accept with corrections Nichole seconded motion carried.

C.       Old Business

A.         Stickers in the south 40- One Company got back with us but were still waiting on a quote.

B.         Meadowlake Beach 2nd Addition- The resolution has been published.

C.         Rosie- Lord’s Diner- This starts on the 12th and will have an update at the next meeting.   

D.         Sign out front- Adding Lindsay this is still being worked on.

E.         Community Cleanup- no update until 2/21/24

F.         Election Office- no updates until 2/21/24

G.         Semi-annual report- Lindsay is still working on it. 

H.        Mosley for Christmas 2024- Don made a motion to go with the Mosley melostreet for the Oaklawn Improvement District Christmas party in 2024. Nichole seconded motion carried.

I.          Lampton payment decision- Don made a motion to pay Lampton. Nichole seconded motion carried.

4. New Business

A.        Legacy box- 16 VHS tapes- Nichole made a motion to go with snappy photo in derby not to exceed $200.00 Don seconded motion carried.

B.        Inclement weather flyer to distribute- Nichole would like us to start using a QR code on our events. The board approves it being hung in the building and at the Oakview rental office.

C.        Matt Liston- The board needs more information. Heaven will call him and invite him to the next board meeting.

D.         BACA using OID side for monthly meeting- The board needs to further discuss this and will get back with them after the next meeting. A temporary bulletin board is fine for now.

E.         Ice machine in the kitchen- Don made a motion to purchase a new ice machine not to exceed $4600.00 Nichole seconded motion carried.

5. Bills to be paid- Nichole made a motion to pay all the bills, Don seconded. All in favor Motion carried.

6. Smart Pay- Nichole made a motion to pay smart pay $220.59 Don seconded motion carried.

7. Citizens to be heard- none

8. off Agenda Items

Keven with the DRC wants to have the restrooms open for practices and games. The board has decided that they will keep the current agreement with opening only for games and not practices.

Don made a motion to adjourn at 7:58pm Nichole seconded motion carried.

The next regular meeting will be held on February 21st 2024 at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.                      

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETINg

The meeting was called to order at 7:00PM on the 17th of January 2024 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                          District Manager: Heaven Christiansen

SECRETARY:    Nichole Heird                                                                Maintenance: Geno Mullins

TREASURER:   Andree Sisco                            

                      CONSULTANTS                                        Guests:

                                                                                               John Cooley                Lissa Koehler

ATTORNEY: Not present                      

ACCOUNTANT: NOT PRESENT                                       

ENGINEER: Not present                                                                     

INSURANCE: Not present                                                                                               

OTHER:                                             

            Don called the public meeting to order for Meadowlake Beach 2nd addition at 7:08pm. There was one assessor present, Lissa Koehler, who did verify that the amount posted is the same amount for the review of the Meadowlake Beach 2nd addition publication. There were no questions and no protests. Don made a motion to pass Resolution 011724 Andree seconded, all in favor motion carried. Andree made a motion to adjourn the public hearing at 7:10pm Nichole seconded, all in favor motion carried.

Don made a motion to return to regular business at 7:22pm, Andree seconded all in favor motion carried.

The district manager read the meeting minutes for the 3rd of January. Don made a motion to accept the minutes, Nichole seconded, all in favor motion carried. The district manager read the meeting minutes from the December 27th 2023 special meeting. Andree made a motion to accept with correction Nichole seconded all in favor motion carried.

A.       Nuisances:

                                  I.            New cases

A.   5033 Meadowview- This is a case

B.   4583 Brookhaven- This is a case

                                II.            Old Cases

A.   4507 Juniper- due to office interference this is extended till the 5th of February.

B.   4112 Wildflower- due to office interference this is extended till the 5th of February.

                               III.            Extensions

A.   4614 Hemlock- Andree made a motion to extension until 2/19/2024 on basis of a 14-30

                               IV.            Publications

                                V.            Bills to County

                               VI.            Bills to Resident

A.   4520 Juniper- this is signed and mailed out.

                             VII.            Resolutions

A.   4916 Tierra- 4 cleaning services were contacted and were awaiting response. There are 2 RV’s that will be an issue.

B.   5034 Jade- This was completed by owner

C.   5005 Tierra- The board would like Geno to try and get a hold of the owner of record before advancing to cleaning.

D.   4530 Jade- The boards advice on this case due to the home being sold and now remodeling the outside is to sit and wait.

B.        Community Center Director Report

Andree made a motion to accept the report as read Don seconded all in favor motion carried.

C.       Old Business

a. Stickers in the south 40- The board would like to look at using a herbicide and possibly some grass seed for later in the summer.

b. Direct Deposit- This item is completed.

c. DCf Office replacement- Beginning January 24th Michael with DCF will be in the building on Wednesdays only until the office gets more workers. He is going to be the long term worker here once things settle down.

D. Meadowlake Beach 2nd Addition- Please see above notes. Resolution 011724 was passed

E. Rosie- Lord’s Diner- Meetings will start taking place every Friday from now until the start of it. It is still being said if you volunteer for the program you forfeit your meals for the month.  

F. Office Flooring and desk- Nichole made a motion to pay $12,273.84 to the floor company. Don seconded all in favor motion carried.

G.. Senior Side Door-  this will be removed until more action can be taken.

H. Sign out front- Adding Lindsay this is still being worked on.

4. New Business

1.          Community Cleanup- Don made a motion to buy lunch for the working meeting on February 12th at 12pm. Andree seconded, all in favor motion carried.

2.        OID Christmas- $6233.09- Nichole made a motion to pay these bills associated with the OID Christmas party as they came in. Don Seconded all in favor motion carried.

3.        LOGO Depot- Don made a motion to pay logo depot to add the names to the shirts previously ordered. Nichole seconded all in favor, motion carried.

4.        Election Office- The election office will be coming on February 19th or 20th to do a site visit. They are wanting to make the Oaklawn improvement district a polling site in the August and November elections.

5.        Sunview Donation- the board of Sunview gave a $500.00 Donation to the senior center. We do appreciate any and all donations.

6.         Hood inspection- passed and completed.

7.        Semi-annual report- Andree will take this home and look at it.

8.        Aging projects agreement- Nichole made a motion for don to sign Andree seconded, all in favor, motion carried.

9.        Mosley for Christmas 2024- The board will take this information and think on it.

10.       Lampton payment decision- Don made a motion to pay Lampton. There was no second. Nichole would like us to call other companies for a helium tank and price for 10 years.

5. Bills to be paid- Nichole made a motion to pay all the bills, Don seconded. All in favor  Motion carried.

7. Citizens to be Heard

John Cooley email given- john@hireajanitor.com

8. off Agenda Items

9. Executive session

                                                                i.      Andree made a motion to go into executive session with the board members only at 8:45pm Don seconded motion carried. No action was taken in executive session. The board came out of session at 9:05pm. Nichole made a motion to close the senior center and Oaklawn Improvement district when Derby school district and Derby Senior center is closed due to inclement weather and to pay our staff, with the exception of maintenance being available for on-call sewer emergencies. Don seconded, Andree voted No. Motion carried.

                                                              ii.      Heaven is to call Nichole and Lindsay is to call Nichole or Don when requesting to be off.

Don made a motion to adjourn at 9:18pm Andree seconded all in favor motion carried.

The next regular meeting will be held on February 5th 2024 at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.  

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00PM on the 3rd of January 2024 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                          District Manager: Heaven Christiansen

SECRETARY:    Nichole Heird                                                                Maintenance: Geno Mullins

TREASURER:   Andree Sisco                                              

                      CONSULTANTS                                        GUESTS:

                                                                                               Darrell Dodd                       John Cooley

ATTORNEY: Not present                              Lynne Dix      Khamala Samounty

ACCOUNTANT: NOT PRESENT                                                      Lissa Koehler

ENGINEER: Not present                                                                     

INSURANCE: Not present                                                                                               

OTHER:                                             

A.       Nuisances:

                                  I.            New cases

A.   4507 Juniper- this is a case.

B.   4112 Wildflower- This is a case.

                                II.            Old Cases

A.   4916 Tierra- Nichole made a motion to move to resolution, Don seconded all in favor, motion carried.

B.   5034 Jade- Nichole made a motion to move to resolution, Don seconded all in favor, motion carried.

                               III.            Extensions

A.   4614 Hemlock- Andree made a motion to extension until 2/19/2024 on basis of a 14-30

                               IV.            Publications

A.         4930 Jade- Nichole made a motion to move to resolution, Don seconded all in favor, motion carried.

B.         5005 Tierra- Nichole made a motion to move to resolution, Don seconded all in favor, motion carried.

                                V.            Bills to County

                               VI.            Bills to Resident

A.   4114 Wildflower- signed and sent out

                             VII.            Resolutions

A.   4520 Juniper- This was completed by Geno

B.   4854 Hemlock- this was completed by owner

B.        Community Center Director Report

The board would like Lindsay to email Janea and Rosie and update them about coats. Andree made a motion to accept the report, don seconded.  Motion carried. Don made a motion to take $200.00 out of the community center fund for the community Christmas party, Andree seconded motion carried.

C.       Old Business

a. National Night out- this will be completed after the New Year due to the Christmas lights in the field.

b. Direct Deposit- Stan will be in on the 21st and the 27th to help finish this item.

c. DCF Office replacement- there will be no update until after April 2024

D. Meadowlake Beach 2nd Addition- Lissa Koehler, Doug Brown, and Darrell Dodd all agree that the price is fair and just for this market. Darrell Dodd has questions about when production and ground breaking will be. Resolution 122023- Andree made a motion to move Resolution 122023 Don seconded motion carried.

E. Rosie- Lord’s Diner- Rosie emailed and would like to start doing home bound deliveries for the lord’s diner. The board emailed back stating that they were unsure how that would carry out with the volunteers.

F. Maintenance position- the board would like to schedule 5 interviews per day on December 27th & 28th for a total of 10 interviews. Heaven will call and schedule these interviews.

G. Office Flooring and desk- Install 1/2/2024 Don made a motion to spend $6,250.00 to finish the flooring in the office. Andree seconded motion carried. The desk has been delivered and will be put together after the floor is installed.

H. Senior Side Door- Don would like to get a couple more bids to have this replaced.

I. My senior computer- this item is completed.

J. Visa- Lindsay and increases- this item is completed.

K. Sign out front- Adding Lindsay this is still being worked on.

4. New Business

A.         Big tool Store- Andree made a motion to pay the bill $419.88 Don seconded, motion carried.

B.         Senior Contract- this item is completed.

C.         Logo Depot Order- This is still in progress and Heaven will have the total when the board meets for interviews on the 27th or 28th.

5. Bills to be paid- Don made a motion to pay all the bills, Andree seconded. Motion carried.

6. Smart Pay- $114.16 Don made a motion to pay smart pay Andree seconded motion carried.

7. Citizens to be Heard

1.          Darrell Dodd- John Deere mowers are expensive and the board should look into different mowers when replacing the current mowers.

8. Off Agenda Items

a.         Andree went to the Sunview board to ask for money in running the senior center. They are going to give a check but aren’t sure how much or when at this time.

b.         Cashless payments- starting in 2024 we will now be accepting card and cash-app as payments. If someone chooses to use card the price per person will be $6.25 whereas if they use cash it will still be $6.00.

9. Executive session

                                                                i.      Andree made a motion to go into executive session with Heaven at 8:34pm not to come out until 8:45pm. Don seconded motion carried. No action was taken in executive session.

2.        Verizon Bill- Don and I will go on Friday to Verizon and add myself to the account and remove Sherrie Hopkins.

3.        Andree made a motion to give Heaven authority to make changes to the intuit account as needed. Don seconded motion carried.

Andree made a motion to adjourn at 8:47pm don seconded motion carried.

The next regular meeting will be held on January 3rd 2024 at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

  PRESIDENT:      ______________________________

  SECRETARY:     ______________________________        

  TREASURER:     _____________________________

OAKLAWN IMPROVEMENT District

MINUTES OF special MEETING

 The meeting was called to order at 11am on the 27th of December 2023 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                          District Manager: Heaven Christiansen

SECRETARY:    Nichole Heird                                                                                       Maintenance:

TREASURER:   Andree Sisco                                                                

                      CONSULTANTS                                        GUESTs:  

ATTORNEY: Not present                        

ACCOUNTANT: NOT PRESENT                                       

ENGINEER: Not present                                                                     

INSURANCE: Not present                                                                                               

OTHER:                                             

Andree made a motion to move $600 to the sewer reserve Don seconded all in favor motion carried.

Due to an intuit software glitch the employees were not charged withholdings on their December 15th checks. When doing payroll the board of directors and the manager missed this mistake until the following pay roll. Intuit fix the glitch and took both payroll withholdings out of their December 29th paychecks. The board has discussed and chooses to sign the payroll checks and go on. The employee was “overpaid” on the 15th and “evened out” on the 29th.

Nichole made a motion to pay logo depot $1128.76 for new shirts and vests with the new logo on it. Don seconded all in favor motion carried.

Andree made a motion to pay all bills that come in until the end of the year out of the sewer fund. Don seconded, all in favor motion carried.

Andree made a motion to adjourn at 11:36am don seconded all in favor motion carried.

The next regular meeting will be held on January 3rd 2024 at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

    PRESIDENT:      ______________________________

      SECRETARY:     ______________________________        

TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00PM on the 20th of December 2023 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                          District Manager: Heaven Christiansen

SECRETARY:                                                                                               Maintenance: Geno Mullins

TREASURER:   Andree Sisco                            

                      CONSULTANTS                                        GUESTs:

                                                                                   Mary Tolman     Diann Riley           

ATTORNEY: Not present                         John Bokey      Chantha Sameunty

ACCOUNTANT: NOT PRESENT                                        Darrell Dodd

ENGINEER: Not present                                                                     

INSURANCE: Not present                                                                                               

OTHER:                                           

A.       Nuisances:

                                  I.            New cases

A.   5034 Jade- this is a case.

B.   4916 Tierra- this is a case.

                                II.            Old Cases

A.   3306 Fairhaven- Andree made a motion to give extension until 1/16/24, Don seconded. Motion carried

B.   4520 Juniper- Don made a motion to move this to resolution, Andree seconded. Motion carried

C.   4930 Jade- Andree made a motion to send this to publishing son seconded. Motion carried.

D.   5005 Tierra- Andree made a motion to send this to publishing, don seconded. Motion carried.

                               III.            Extensions

A.   3001 Chestnut- this was completed by owner

B.   4614 Hemlock- Andree made a motion to give extension on the act of a 14-30 Don seconded, motion carried.

C.   4854 Hemlock- Don made a motion to move to resolution Andree seconded. Motion carried.

                               IV.            Publications

                                V.            Bills to County

                               VI.            Bills to Resident

                             VII.            Resolutions

A.   3106 Jonquil- This was completed by owner

B.   4114 Wildflower- this was completed by Geno & Robert

C.   4860 Hemlock- this was completed by owner

B.        Community Center Director Report

The board would like Lindsay to email Janae and Rosie and update them about coats. Andree made a motion to accept the report, don seconded.  Motion carried. Don made a motion to take $200.00 out of the community center fund for the community Christmas party, Andree seconded motion carried.

C.       Old Business

a. National Night out- this will be completed after the New Year due to the Christmas lights in the field.

b. Direct Deposit- Stan will be in on the 21st and the 27th to help finish this item.

c. DCf Office replacement- there will be no update until after April 2024

D. Meadowlake Beach 2nd Addition- Lissa Koehler, Doug Brown, and Darrell Dodd all agree that the price is fair and just for this market. Darrell Dodd has questions about when production and ground breaking will be. Resolution 122023- Andree made a motion to move Resolution 122023 Don seconded motion carried.

E. Rosie- Lord’s Diner- Rosie emailed and would like to start doing homebound deliveries for the lord’s diner. The board emailed back stating that they were unsure how that would carry out with the volunteers.

F. Maintenance position- the board would like to schedule 5 interviews per day on December 27th & 28th for a total of 10 interviews. Heaven will call and schedule these interviews.

G. Office Flooring and desk- Install 1/2/2024 Don made a motion to spend $6,250.00 to finish the flooring in the office. Andree seconded motion carried. The desk has been delivered and will be put together after the floor is installed.

H. Senior Side Door- Don would like to get a couple more bids to have this replaced.

I. My senior computer- this item is completed.

J. Visa- Lindsay and increases- this item is completed.

K. Sign out front- Adding Lindsay this is still being worked on.

4. New Business

A.         Big tool Store- Andree made a motion to pay the bill $419.88 Don seconded, motion carried.

B.         Senior Contract- this item is completed.

C.         Logo Depot Order- This is still in progress and Heaven will have the total when the board meets for interviews on the 27th or 28th.

5. Bills to be paid- Don made a motion to pay all the bills, Andree seconded. Motion carried.

6. Smart Pay- $114.16 Don made a motion to pay smart pay Andree seconded motion carried.

7. Citizens to be Heard

1.          Darrell Dodd- John Deere mowers are expensive and the board should look into different mowers when replacing the current mowers.

8. Off Agenda Items

a.         Andree went to the Sunview board to ask for money in running the senior center. They are going to give a check but aren’t sure how much or when at this time.

b.         Cashless payments- starting in 2024 we will now be accepting card and cashapp as payments. If someone chooses to use card the price per person will be $6.25 whereas if they use cash it will still be $6.00.

9. Executive session

                                                                i.      Andree made a motion to go into executive session with Heaven at 8:34pm not to come out until 8:45pm. Don seconded motion carried. No action was taken in executive session.

2.        Verizon Bill- Don and I will go on Friday to Verizon and add myself to the account and remove Sherrie Hopkins.

3.        Andree made a motion to give Heaven authority to make changes to the intuit account as needed. Don seconded motion carried.

Andree made a motion to adjourn at 8:47pm don seconded motion carried.

The next regular meeting will be held on January 3rd 2024 at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00pm on the 6th of December 2023 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                          District Manager: Heaven Christiansen

SECRETARY:    Nichole Heird                                                  Maintenance: Geno Mullins

TREASURER:   Andree Sisco                            

                      CONSULTANTS                              GUEST: 

ATTORNEY: Not present                                   

ACCOUNTANT: NOT PRESENT                                         

ENGINEER: Not present                                             

INSURANCE: Not present                                                               

OTHER:                                                     

Heaven Christiansen read the meeting minutes from the November 15th meeting. Nichole made a motion to accept the minutes with corrections. Don seconded, all in favor. Motion carried.

Andree made a motion to move old business item F to here. Nichole seconded, all in favor motion carried.

We have a lot of applications in and will be accepting them until the 17th of December. The board would like to schedule some interviews after Christmas. Andree informed the board that David Pavia will start on Friday as a part time employee to help Geno for no more than 20 hours a week.

Don made a motion to return to the agenda, Andree seconded all in favor motion carried.

1. Nuisances

A. New cases:

·         3306 Fairhaven- this is a case.

·         4520 Juniper- this is a case.

·         4930 Jade- This is a case.

·         5005 Tierra- this is a case.

B. Old Cases:

·         3106 Jonquil- Nichole made a motion to send this to resolution. Don seconded. All in favor motion carried.

C. Extensions:

·         4900 Tierra- this was completed by owner.

·         4860 Hemlock-Nichole made a motion to go to resolution, Don seconded all in favor motion carried.

·         3001 Chestnut- until 12/18

·         4614 Hemlock- until 12/18

·         4854 HEmlock- until 12/18

D. Publications:

·         4114 Wildflower- Don made a motion to go to resolution. Nichole seconded, all in favor. Motion carried.

E. Bills to residents: none

F. Bills to county: none

2. Community Center newsletter/ calendar and letter to the board.

Don made a motion to accept with corrections, Nichole seconded all in favor motion carried. Nichole made a motion to give Lindsay $300.00 to spend on the Community Christmas party and the angel tree gifts to come out of the community center fund. Don seconded, all in favor motion carried.

3. Old Business

A.         National Night out- Stickers in the field- this will have to wait due to the christmas lights in the field.

B.         Direct Deposit- Heaven is on the Intuit account and will call sometime before the next meeting and get it set up for the first check of the new year.

C.         DCF Office Replacement- Andree spoke with Stephanie who wants the Board to sign a MOU and back date it for the 1st of July 2023. The board discussed and at this time decided they would not be signing anything until there was a person in the building working the DCF office.

D.         Meadowlake Beach 2nd addition- Andree made a motion to pass resolution 120623 Nichole seconded all in favor. Motion carried.

E.         Rosie Lords Diner- Andree got an update from Rosie that if someone volunteers to help at the kitchen one night they forfeit their meals for the remainder of the week, not just the day the serve on. February 13th is still the soft opening date.

F.         Maintenance Posting: See Above

G.         Printer/Fax Machine- This is completed.

H.        Flooring and Desk for the main office- Nichole made a motion to purchase a desk for the main office not to exceed $2250.00 Don seconded Andree voted no motion carried. Nichole made a motion to purchase flooring for the building not to exceed $17000.00 Andree seconded all in favor motion carried.

I.          Bill Wells- Donation this is just an update and is finished.

J.          4604 SE BLVD- This item will be taken off the agenda at this time.

4. New Business

A.         Senior Side Handicap Door- the board wishes to move this to next meeting.

B.         Limones’ rental- The board will not be paying the $360 to fix the pool table at this time and at this time we will not be renting to this person again.

C.         2024 Holidays- Nichole made a motion to follow state holidays in 2024 Don seconded all in favor motion carried.

D.         Cola Increase- the board would like to look at this the first meeting in 2024.

E.         Letter from the City of Wichita- Andree gave an update to the board about the changes happening with the city income.

F.         My senior Computer- Don made a motion to purchase a table-top version at $1,600.00 to come out of the senior account Nichole Seconded all in favor motion carried.

G.        Visa- Lindsay and Increases- Andree made a motion to give Lindsay a credit card Don seconded, all in favor motion carried.  Nichole made a motion to increase Heaven’s limit on her visa. Don seconded, all in favor motion carried. Heaven and Andree will be at $1500, Geno will stay at $3000.00, Lindsay, Don, and Nichole will stay at $1000.

H.        Sign out Front- Adding Lindsay: Nichole made a motion to add Lindsay to update the logo and move Heaven to the correct place on the board.

5. Bills to be paid- All bills between 11/17/23 and 12/06/23

Don made a motion to pay all the bills. Andree seconded, all in favor motion carried.

6. Citizens to be heard- None

7. Off Agenda Items-

a. resolution 1206231 on Meadowlake Beach 2nd addition Nichole made a motion to pass resolution 1206231. Don seconded all in favor motion carried.

B. Resolution 1206232 on meadowlake beach 2nd addition Nichole made a motion to pass resolution 1206232, Andree seconded all in favor motion carried.

C. Andree will be going to the Sunview board meeting to ask for money for the senior center.

D Stan was out and there was discussion about our sewer, general, and senior fund. His suggestion is to take all of Geno’s wages out of the sewer fund. We will only be taking out salaries and utilities out of the senior account.

e. Don made a motion to give Andree authority to make transfers between accounts as needed without needing to hold a special meeting. Nichole seconded, all in favor motion carried.

7. Don made a motion to adjourn at 9:09pm Nichole seconded, all in favor motion carried.

The next meeting will be on December 20th 2023 at 7pm located at 2937 e Oaklawn Drive Wichita, KS 67216

President:

Secretary:

Treasurer:

 OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00pm on the 15th of November 2023 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                          District Manager: Heaven Christiansen

SECRETARY:    Nichole Heird             

TREASURER:   Andree Sisco                            

                      CONSULTANTS                              GUEST: 

ATTORNEY: Not present                                   joseph Blair    Diann Riley

ACCOUNTANT: NOT PRESENT                                           Doug Rush 

ENGINEER: Not present                                              Shane Riley

INSURANCE: Not present                                                               

OTHER:                                                     

Heaven read the minutes from the November 1st, 2023, meeting. Andree made a motion to accept them as read, Nichole seconded, all in favor, motion carried.

                                                                                                                                                                         I.            Nuisances

a.         New cases:

                                                                i.            4547 Juniper- this is not a case.

                                                              ii.            3106 Jonquil- this is a case.

b.         Old Cases:

                                                                i.            3001 chestnut- Andree made a motion to give an extension until 12/18 Nichole seconded, all in favor motion carried.

                                                              ii.            4614 hemlock- Andree made a motion to give an extension until 12/18, Nichole seconded, all in favor motion carried.

                                                             iii.            4854 hemlock- Nichole made a motion to give a n extension until 12/18. Andree seconded, all in favor motion carried.

c.        Extensions:

                                                                i.            4564 Elmhurst- until 12/4 this was completed by the owner.

                                                              ii.            4900 Tierra- until 12/4

                                                             iii.            4860 Hemlock- until 12/4

d.         Publications:

                                                                i.            4114 Wildflower- this was published in the 12/15 Derby Informer

e.         Bills to County:

f.         Bills to Resident:

g.         Resolutions:

1.          Community Center newsletter/Calendar & Report

Andree made a motion to accept the report as written. Nichole seconded, all in favor. Motion carried.

2.       Old Business

a)       National Night Out- Stickers in the Field- This will be done after the trunk or treat.

b)       Election for the Oaklawn Improvement District Board is November 7th, 2023

c)       Direct Deposit- Heaven and Andree spoke with Nick at Citizens and due to intuit still not under heaven’s name we can still do direct deposit without intuit.

d)       DCF Replacement- No update until after January 2024

e)        Meadowlake Beach 2nd Addition- Andree made a motion to move this to executive session, Nichole seconded all in favor. Motion carried.  

f)        Rosie- Lord’s Diner: February the 13th is the unofficial start date. Rosie is the point of contact at rosie@derbyrec.com

g)       Maintenance position- Andree made a motion to post in the Wichita eagle for 2 Sundays and 30 days online. Nichole seconded al in favor motion carried.

h)       $14663 for 3rd quarter salary transfer general to sewer- this is completed

i)        Petroleum club menu- The board has decided on the menu for the Oaklawn Improvement District Christmas Party.

j)        Samuel Balderama- This item is completed

k)       Bonuses for Christmas-These items are completed.

3.       New Business

                                  I.            4604 SE Blvd- Andree spoke to the owner about wanting to tie into our main lines. We spoke with Jeff and let him know. The resident will be in to sign a contact at some point.

                                II.            Awning for senior center side- This was moved to after the beginning of the year and the board will need prices.

                               III.            Derby community foundation- May 15th is the date to apply for the grant to build the new awning. Heaven will work on the grant application.

                               IV.            Printer/fax machine: Andree made a motion to purchase model 3552 out of the sewer account for $5680.00. Nichole seconded, all in favor motion carried.

                                V.            Past Employee- Andree spoke with a previous employee about returning. This item is completed.

                               VI.            Flooring & Desk for office- Andree made a motion to move to next meeting. Nichole seconded, all in favor motion carried.

                             VII.            Bill Wells- Donation: Andree spoke with a lawyer about his client adding the district into his will and she directed him to Austin.

                                                                i.      Bills to be paid- Nichole made a motion to pay all the bills between 11/02/23 and 11/16/23 Don seconded, all in favor motion carried.

                                                              ii.      Citizens to be Heard- Diann Riley

A.         Diann brought in a clean up proposal for the community. Proposal 1 they would rent the dump truck with a $50 deposit for the day. Proposal 2 renting it as a flat $75 fee. The board would like a town hall meeting about cleaning up opportunities as a whole community to get feedback. Brady Acers to possibly partner and add volunteers.

B.         The board would need to sign a resolution to clean the neighborhood but a special meeting Is going to be needed. Don is not interested, Andree supports the meeting in the community, Nichole is ready to move forward. Heaven will meet with Diann on 11/16 to get logistics for the prices of dumping. Afterwards Heaven will set the meeting up.

                                                             iii.      Off-Agenda Items:

A.         Golden Corral: Andree made a motion to write a check out of the community center checkbook in the amount of $359.23 to cover the visa bill. Nichole seconded, all in favor motion carried.

B.         Bus for seniors- We will be unable to get a bus this year.

C.         Senior letter- Andree made a motion to send a letter to all the seniors who attend our center that do not live in Oaklawn. Nichole seconded, all in favor motion carried.

                                                             iv.       Executive Session- Andree made a motion to go into executive session with Heaven at 9:38pm and to not come out until 10:05pm. Don seconded, all in favor motion passed.

No one was present after the executive session.

Don made a motion to adjourn at 10:20PM Andree seconded, all in favor motion carried.

The next regular meeting will be held on December 6th 2023, at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________       

                                   TREASURER:     _____________________________

 OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00pm on the 1st of November 2023 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                          District Manager: Heaven Christiansen

SECRETARY:    Nichole Heird             

TREASURER:   Andree Sisco                            

                      CONSULTANTS                              GUEST: 

ATTORNEY: Not present                                   joseph Blair    Diann Riley

ACCOUNTANT: NOT PRESENT                                           Doug Rush 

ENGINEER: Not present                                              Shane Riley

INSURANCE: Not present                                                               

OTHER:                                                     

Heaven read the minutes from the November 15th, 2023, meeting. Andree made a motion to accept them as read, Nichole seconded, all in favor, motion carried.

                                                                                                                                                                         I.            Nuisances

a.         New cases:

                                                                i.            4547 Juniper- this is not a case.

                                                              ii.            3106 Jonquil- this is a case.

b.         Old Cases:

                                                                i.            3001 chestnut- Andree made a motion to give an extension until 12/18 Nichole seconded, all in favor motion carried.

                                                              ii.            4614 hemlock- Andree made a motion to give an extension until 12/18, Nichole seconded, all in favor motion carried.

                                                             iii.            4854 hemlock- Nichole made a motion to give a n extension until 12/18. Andree seconded, all in favor motion carried.

c.        Extensions:

                                                                i.            4564 Elmhurst- until 12/4 this was completed by the owner.

                                                              ii.            4900 Tierra- until 12/4

                                                             iii.            4860 Hemlock- until 12/4

d.         Publications:

                                                                i.            4114 Wildflower- this was published in the 12/15 Derby Informer

e.         Bills to County:

f.         Bills to Resident:

g.         Resolutions:

1.          Community Center newsletter

Heaven will speak with Lindsay about all the errors, and it will be looked at again next board meeting.

2.       Old Business

A.         National Night Out- Stickers in the Field- This will be done after the trunk or treat.

B.         Election for the Oaklawn Improvement District Board is November 7th, 2023

C.         Direct Deposit- still in the works

D.         DCF Replacement- No update until after January 2024

E.         Meadowlake Beach 2nd Addition

a.         Austin will get with Sean to see where we are at. There has been movements on the lots but our 3 candidates haven’t been contacted about anything at this time.

F.         Rosie- Lord’s Diner: February the 13th is the unofficial start date. Rosie is the point of contact at rosie@derbyrec.com

G.         Senior center budget- Nichole made a motion to accept and sign the 2024 budget. Don seconded Andree voted no. motion carried.

H.        Fencing Bids- This is completed.

3.       New Business

A.         Maintenance position- Andree made a motion to post in the derby informer for $266.50. Nichole seconded all in favor motion carried..

B.         $14663 for 3rd quarter salary transfer general to sewer- Andree made a motion to move general funds back to sewer for hour transfers. Don seconded the motion. All in favor motion carried.

C.         Petroleum club menu- Board is fine with this menu

D.         Samuel Balderama- 4636 se blvd- Andree spoke with him about making payments or the contract could be voided due to the board potentially changing. The board stated that we may pay a new administration fee if a new contract needs to be drafted up.

E.         Bonuses for Christmas- Don made a motion to give Geno and Heaven an $800.00, Lindsay will receive $300.00, and Matty $500.00 for Christmas bonuses this year. Nichole seconded all In favor. Motion carried.

4.        Bills to be paid- Nichole made a motion to pay all the bills between 10/19/23 and 11/01/23 Don seconded, all in favor motion carried.

5.        Smart pay- Nichole made a motion to pay smart pay $348.48 Don seconded, all in favor. motion carried.

6.         Citizens to be Heard- Janea

                                  I.            Common ground has been coming to the Oaklawn activity center every 3rd Saturday of the month. They will not be coming November-February due to the weather.

                                II.            Community Health worker donated covid 19 tests to give out on Lindsay’s side.

7.        Off-Agenda Items-. Deer lake estates Austn has spoken with twice and the owner is worried about an assault case. The board would like to proceed with said case.

8.        Executive session- Andree made a motion to go into executive session at 8:31pm with heaven to come out at 8:45pm. Nichole seconded all in favor, motion carried.  

Nichole made a motion to adjourn at 8:50 pm. Don seconded all in favor motion carried.

The next regular meeting will be held on November 15th 2023, at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________       

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00pm on the 4th of October 2023 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                   EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                        District Manager: Heaven Christiansen

SECRETARY:    Nichole Heird              

TREASURER:   Andree Sisco                            

                      CONSULTANTS                                 GUEST:

                                                                                                Shane Pata                       

ATTORNEY: Not present                               Marta Meaghers

ACCOUNTANT: NOT PRESENT                                                        Diann Riley

ENGINEER: Not present                                                                  

INSURANCE: Not present                                                                                               

OTHER:                                             

Heaven read the minutes from the September 20th, 2023, meeting. Andree made a motion to accept them as read, Nichole seconded, all in favor, motion carried.

                                                                                                                                                               I.            Nuisances

a.         New cases:

                                                                i.            4564 Elmhurst- This was a case.

b.         Old Cases

                                                                i.            5127 Meadowview was given an extension until 10/16/23

                                                              ii.            5100 Cedardale was given an extension until 10/16/2023

                                                            iii.            5001 Hemlock was completed by the owner.

c.         Extensions

                                                                i.            5033 Meadowview was given an extension until 10/16/2023

d.         Publications:

e.         Bills to County:

                                                                i.            5044 Elmhurst- mailed 9/21/23

                                                              ii.            4506 Elmhurst- mailed 9/21/23

                                                            iii.            4988 Meadowview- Mailed 9/21/23

f.         Bills to Resident:

g.         Resolutions:

                                                                i.            5010 Tierra- This was completed by owner.

1.         Community Center Director Report

Andree made a motion to accept the report as read. Don seconded, all in favor motion carried.

2.       Old Business

A.         Playground Equipment- This is completed

B.         National Night Out- Stickers in the Field- This will be done after the trunk or treat.

C.         Election for the Oaklawn Improvement District Board is November 7th, 2023

D.         Direct Deposit- Stan came out and we were unable to get this done, but it is in the works.

E.         DCF Replacement- No update until after January 2024

F.         District Information Request- The report was sent, and this is complete.

G.         Meadowlake Beach 2nd Addition

H.        Splash Pad Activator- This item was ordered, and the check was sent.

I.          4420 Brookhaven Update- The board would like Heaven to call Brown’s again for the warranty.

J.          Trees- This is complete.

K.         Calendars for the Christmas party- This is complete.

L.         Camera for the office- Nichole suggested a fundraising idea of family photo day as a fundraiser for the center. Andree states it is a good idea, but we need a game plan beforehand. They would need to sign up before the day of.

M.        Rosie- Lord’s Diner: Andree gave the board an update and has another meeting scheduled for this. Rosie’s next step is to present this to the Derby Recreation Commission board at their next meeting.

4. New Business

                                  I.            Christmas Party Invite- The board will take home each list and bring back their opinions at the next meeting.

                                II.            Trimmer machine for mowers- Andree made a motion to buy 2 Ztrimmers, Don seconded. Nichole voted no. motion carried.

                              III.            Trespass on 9/30/23- Shane Pata was given the district’s attorney Austin Parker’s information and told if he has any further questions to contact him. Andree made a motion to pursue legal action, nichole seconded all in favor motion carried.

                               IV.            LABOR TRANSFER 2ND QUARTER- Nichole made a motion to move $11275 from the general fund back to the sewer fund for wage transfers. Andree seconded, all in favor. Motion carried.

                                V.            API fundraiser- Andree made a motion to give a $100 donation to API out of the community center check book. Nichole seconded. All in favor motion carried.

                               VI.            Matty Pay- Heaven gave the board an update about API giving a raise to Matty. At this time, we pay Matty more than her raise so this was just for information.

3.        Bills to be paid- Nichole made a motion to pay all the bills between 9/21/23 and 10/04/23 Don seconded, all in favor motion carried.

4.        Citizens to be Heard- Diann Riley would like the Cricut and the press to be available for use to the community, The board agreed the community members could use it at the community center only and that it would not be allowed to be taken off property.

5.        Off Agenda Items-

                                  I.            The board would like Heaven to attend the budget set up next year with the county.

                                II.            Geno’s hours will now be 11-8pm on board meeting days so he can attend the meetings for any nuisance questions. The board would also like to make sure the paperwork for each nuisance is filled out completely and that each one is a complete description of the issues on the property. If the public officers have any questions about nuisances, they are to call Nichole only to discuss their questions.

Don made a motion to adjourn at 9:18pm Nichole seconded all in favor motion carried.

The next regular meeting will be held on October 18th, 2023, at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS Executive MEETING

The meeting was called to order at 4:30PM on the 19th of September 2023 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                                   EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                        District Manager:

SECRETARY:    Nichole Heird              

TREASURER:   Andree Sisco                            

                      CONSULTANTS                                 GUEST:

                                                                                           Nakia Armstrong                   

ATTORNEY: Not present                               

ACCOUNTANT: NOT PRESENT                                       

ENGINEER: Not present                                                                  

INSURANCE: Not present                                                                                               

OTHER:                                             

The meeting was called to order at 4:30pm on September the 19th, 2023. Andree made a motion to go into executive session at 4:31pm with the three board members and Nakia Armstrong. Nichole seconded, all in favor. Motion carried. The board came out of executive session at 5:00pm. The reason for the meeting was Nakia’s 3 month review. Andree made a motion to increase Nakia’s pay to $16 an hour starting the 2nd of October 2023 and to come back in three month for another review. Nichole seconded. All in favor motion carried. Andree will look into getting an edger to be attached to the mowers.

 Andree made a motion to adjourn at 5:21pm Don Seconded. All in favor motion carried.

                The next regular meeting will be held on September 20th, 2023, at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

   PRESIDENT:      ______________________________

SECRETARY:     _____________________________

       TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7PM. on the day of August 16th, 2023

At Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Heaven Christiansen

SECRETARY:   Nichole Heird               

TREASURER:  

                  CONSULTANTS                                     GUEST:

                                                                                    Rosie Sears

ATTORNEY: Not present                               Layne Brown

ACCOUNTANT: Not present                                      John Bokey

ENGINEER: Not present                                

INSURANCE: Not present                                                                    

OTHER:                                                       

The meeting was called to order at 7:00 PM on the day of August 16th 2023. Heaven Christiansen read the minutes for August 2nd 2023 meeting. Nichole made a motion to accept the minutes as read. Don seconded the motion. All approved. Motion carried.

1) Nuisance abatement:

                     i.            New Case;

a)      3101 Locust is a case

b)      5033 Meadowview is a case

c)      5127 Meadowview  is a case

d)      4591 Jade is a case

e)       3412 Locust is turned over to the county

                   ii.            Old Cases:

a)      5044 Elmhurst= Nichole made a motion to send this to publication due to not receiving notice. Don seconded all in favor motion carried.

b)      4425 Brookhaven= this was completed by owner.

c)      5010 Tierra= Nichole made a motion to send this to resolution with Andree’s acceptance on return. Don seconded all in favor motion carried.

                 iii.            Publications:

                 iv.            Resolutions:

a)      4563 Juniper

b)      4563 Elmhurst

c)      4983 Elmhurst this was completed by owner

                    v.            Bill to resident:

a)      3029 Locust

b)      3300 Oaklawn Dr

c)      4988 Elmhurst

d)      4469 Hemlock

                 vi.            Bill to County: None

2) Community Center Report

Nichole made a motion to accept Heaven’s report Don Seconded, all in favor motion carried.

3) Old Business

Ø Playground Equipment

Heaven emailed the company and is awaiting a response.

Ø National Night Out

Stickers in the field- Heaven called station 36 and left a voicemail. She is waiting on the return call.

Ø 1 hour Tax Video- August 7th at 2:30pm

He went over budgets and how to understand them. There were about 10 people at the event. This item is complete.

Ø Election for the Improvement District Board is November 7th!

Ø Direct Deposit

Stan gave his opinion that the board should wait until the first checks in October to do direct deposit. This is so he can come out and do quarterly reports and set up direct deposit at the same time.

Ø Citizen’s Bank adding Heaven to the Signature cards

The board is waiting until Andree returns from vacation to meet with the bank on this matter.

Ø Budget Hearing-September 6th at 6:30pm

Ø Dcf Office

Heaven emailed Danny and is waiting for him to get back with her.

Ø District Information Request

Heaven looked into see what Sherrie invoiced them, but couldn’t find it. She sent them an invoice for $ 100.00.

Ø Waste Management to Air Capital

 No changes until contract ends in October.

Ø Part Time Position

Heaven spoke with Eric and stated that his last day working this year would be September 15th and he stated he wasn’t sure if he would work until then but understood the timeline.

                                                                                                                                              I.            New business:

Ø Tracy’s Electric

Don made a motion to have Tracy’s buy and replace the 200 amp breaker in the ice room not to exceed $550.00. Nichole seconded. Motion carried.

Ø Cups and Pens for Christmas Bags

Nichole made a motion to purchase the pens with her card. Don seconded motion carried.

Nichole made a motion to purchase water bottles on Geno’s card due to limits on the credit cards not to exceed $2000.00. Don seconded. Motion carried.

Ø Execukids lemonade

Rosie came and spoke about the turn out for here lemonade stand. The kids are doing a fundraiser for the Kansas Humane Society on September 2nd.

Ø 2 tires for Nakia ztrac

Don made a motion to purchase 2 tires not to exceed $350.00. Nichole seconded. Motion carried.

Ø Heaven Bond

Heaven is bonded as of 8/15/2023 and has completed the 3 items needed for her next raise.

                                                                                                                                   II.            Bills to be paid –

Don made a motion to pay all the bills between 8/2/23 and 8/16/23 Nichole seconded, motion carried.

Nichole made a motion to pay Smart pay $724.64, Don seconded. Motion carried.

                                                                                                                                I.            Off Agenda

     Don would like Geno to see if he can find tiles and replace the broken flooring in spots where needed.

         I.            Don made a motion to adjourn at 7:50pm, Nichole seconded , motion carried.

The next regular meeting will be held on September 6th, 2023 at 7pm. Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________   

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 6:35 PM on the 6th of September 2023 at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                       EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Heaven Christiansen

SECRETARY:                  

TREASURER:   Andree Sisco                            

                      CONSULTANTS                                 GUEST:

                                                                                                John Bokey                        Darrell Dodd

ATTORNEY: Not present                               John Ebaugh           Doug Brown

ACCOUNTANT: Stan Busby                                       Dorothy Kaiser         Lissa Koehler

ENGINEER: Not present                                           Joel Wilder Marta Meaghers

INSURANCE: Not present                                                           Jim Wolder                                    

OTHER:                                             Rosie Sears     

The meeting was called to order at 6:35PM on the 6th of September 2023 for the 2024 Revenue neutral rate and budget meeting. Several citizens wish to be heard and have questions regarding the budget. The board increased taxes 43% this next budget year. There was discussion on the breakdown of the general fund, sewer fund, and the senior funds. There were questions on what the maintenance are in charge of with the pond. The board informed them the maintenance upkeeps with mowing, weed eating, adding chemicals to the pond when needed, trash pick-up and disposal. When not working on sewers they are maintaining the improvement districts properties and 47th street for the county. Joel would like to trim the budget but doesn’t see anywhere that we can pull from. Darrell Dodd made a statement that if someone doesn’t pay their taxes for 5 years it goes up for back taxes and someone can buy it. If they make a partial tax payment the 5 years restarts.

The city of Wichita bills the residents of Oaklawn and then sends us the sewage portion in a check.

Andree made a motion to exceed the revenue neutral rate Don seconded; motion carried.

Andree made a motion to approve the 2024 budget. Don Seconded; motion carried.

Andree made a motion to adjourn the budget meeting at 7:24pm Don seconded; motion carried.

The next regular meeting will be held on September 20th, 2023, at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF Special MEETING

The meeting was called to order at 12:45PM. on the 25th day of August , 2023

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT                                      EMPLOYEES PRESENT

PRESIDENT:                                                                                   District Manager:

SECRETARY:  

TREASURER:   Andree Sisco                                           

                CONSULTANTS                                              GUEST:

                                                                                         Lissa Koehler

ATTORNEY: Austin Parker                                                          Doug Brown

ACCOUNTANT: Not present                                                        Darrell Dodd

ENGINEER: Not present                                 

INSURANCE: Not present                                                                     

OTHER:                                                       

The meeting was called to order at 12:45PM on the day of August 25th, 2023. Andree Sisco was present with Austin Parker, Lissa Koehler, Darrell Dodd, and Doug Brown. The meeting was to discuss the meadowlake beach 2nd edition housing development.

Richard Needler is the owner and the time frame is 48 months. The board has been working on this project for 24 months already. Austin states that they will secure 35% of the bond for the improvement district. There are going to be 39 lots with an estimated cost of $425,000 for the project. The contracted company has been chosen as MKEC with Jeff Cartright as the engineer the board has hired to oversee this project.                                                                                                                     

Lissa Koehler the Oakview office manager, Darrell Dodd, a homeowner in the area, and Doug Brown a separate homeowner in Oaklawn and they will be appointed to assess the project. They will be officially appointed at our next board meeting on September 6th 2023. The funds needed will be a special assessment fee on the taxes for the next 20 years. If someone wants less square footage for the price they would need to move to Belaire. If the square footage needs to be higher, they would need to move to Maize. The homes will go for around $250,000 each. If anyone has questions on the tax part please come to the hearing on September 6th at 6:30pm.

         I.            Andree ended the meeting at 2:15pm.

The next regular meeting will be held on September 6th, 2023 at 7pm. Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7PM. on the 6th of September 2023

`at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT                                       EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Heaven Christiansen

SECRETARY:                  

TREASURER:   Andree Sisco                            

                      CONSULTANTS                                 GUEST:

                                                                                                John Bokey                        Darrell Dodd

ATTORNEY: Not present                                                 John Ebaugh               Doug Brown

ACCOUNTANT: Not present                                                      Dorothy Kaiser                  Lissa Koehler

ENGINEER: Not present                                           Joel Wilder Marta Meaghers

INSURANCE: Not present                                                           Jim Wolder                                    

OTHER:                                                  Rosie Sears     

The meeting was called to order at 7:25PM on the 6th of September 2023. Heaven Christiansen read the minutes for August 16th, 2023, meeting. Due to the absence of the secretary the minutes’ approval must be postponed to the next meeting.  

Andree made a motion move new business item A. Don seconded motion carried.

Meadowlake Beach 2nd edition-

Darrell Dodd, Lissa Koehler, and Doug Brown accepted to be the representatives for Oaklawn to make sure the sewer lines going into the meadowlake beach 2nd edition are up to the board’s standards. Heaven will call Austin Parker, attorney, and let him know this is to move forward.

Andree made a motion to move back to nuisance abatement in the regular meeting. Don seconded; motion carried.

1) Nuisance abatement:

                      i.            New Cases:

a)       5100 Cedardale- Yes, this is a nuisance case.

                    ii.            Old Cases:

a)       3101 Locust St. to be published in the 9/13/23 edition of the Derby Informer.

b)       5033 Meadowview- Andree made a motion to give An extension until 10/02/2023, Don seconded; motion carried.

c)       5127 Meadowview- This is to be published in the 9/13/23 edition of the Derby Informer.

d)       4591 Jade- This was completed by the owner.

                  iii.            Publications:

a)       5044 Elmhurst- Andree made a motion to send this to resolution. Don seconded; motion carried.

                  iv.            Resolutions:

a)       4563 Juniper- This was completed by the owner.

b)       5010 Tierra- This was moved to have Geno complete.

c)       4988 Meadowview- This was moved to have Geno clean this property.

                    v.            Bill to resident: None

                  vi.            Bill to County:

a)       3029 Locust- $532.45 was mailed on 9/7/23

b)       4469 Hemlock-$338.05 was mailed on 9/7/23

c)       4988 Elmhurst- $1621.32 was mailed on 9/7/23

d)       3300 Oaklawn Dr- $338.02 was mailed on 9/7/23

2) Community Center Calendar

Andree made a motion to accept with the few corrections. Don seconded; motion carried.

3) Old Business:

A.        Playground Update- This was shipped out on the 9/5/2023 and should arrive sometime next week. There are 2 more pieces on backorder that should arrive in October.

B.         National Night Out- Stickers in the Field: Station 36 called back and stated that we need a permit to burn the field and they don’t usually assist with that. They recommended that we wait until after a cold front comes in.

C.        Election for the Improvement District Board- This election is November 7th, 2023

D.         Direct Deposit- Stan is coming back to help se tup direct deposit during the first week of October.

E.         Citizen’s Bank: Adding Heaven to the signature Cards- Andree made a motion to add Heaven to the signature cards on the general fund. Don seconded; motion carried. Andree made a motion to add Heaven to the signature cards on the community center fund. Don seconded; motion carried. Andree made a motion to add Heaven to the signature cards on the senior center fund. Don seconded; motion carried. Andree made a motion to add Heaven to the signature cards on the sewer fund. Don seconded; motion carried.

F.         Budget Hearing September 6th2023 at 6:30pm- This item is completed. See minutes in relation.

G.        DCF replacement- Andree spoke with Stephanie, Emily’s boss, and she said that it would not be until after the first of the year to replace her position. There is a gentleman who is interested in moving down here to this office.

H.        District Information Request- The company hasn’t gotten back on if they would like us to proceed.

I.          Waste Management to Air Capital- Heaven is to call and get a new contract from Air capital on the prices going forward.

J.          Tracy’s Electric- Tracy’s came out on the 30th of August and replaced the breaker. This item is completed.

K.        Heaven’s Bond- Heaven has completed the three necessary items the board gave her in order to get a raise. She has been bonded, got her notary, and has been able to work well with Stan in Quikbooks. Andree made a motion to give Heaven a $1 raise to go into effect on 9/18/23 at the start of the new pay period. Don seconded; motion carried.

1.          New business:

A.         Meadowlake Beach 2nd edition- see above

B.        Splash pad activator- Geno will get this information for the board before the next meeting.

C.        Tree Bid- Don made a motion to accept JL Jackson’s tree bid not to exceed $2150.00, Andree seconded. Motion carried.

D.         4420 Brookhaven Update- The sewer was completed by Brown’s with the fencing to be finished next week.

2.        Bills to be paid – Don made a motion to pay all the bills between 8/17/2023 and 9/06/2023; Andree seconded; motion carried.

3.        Citizens to be heard:

A.        Darrell Dodd- Clifton & Parks are mowed down extremely low. It is kicking up a lot of dust. A maintenance person was seen blowing grass out towards 47th street. As well as not having barriers or lights on when weed eating 47th street.

B.        Burning the stickers: It was asked about chemicals instead of burning due to the smoke in the air, but the board will continue with burning due to trying different chemicals in the past and them being unsuccessful.

         I.            Don made a motion to adjourn at 8:47pm, Andree seconded, motion carried.

The next regular meeting will be held on September 20th, 2023, at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7PM. on the 2nd day of August 2023

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                          District Manager: Heaven Christiansen

SECRETARY:   Nichole Heird               

TREASURER:   Andree Sisco                                             

CONSULTANTS                                                                 GUEST:  Zoe Sisco

ATTORNEY: Not present                                         Rosie Sears

ACCOUNTANT: Not present                                          John Cooley

ENGINEER: Not present                                              Layne Brown

Insurance: Not Present                                                                             Eric Gaston

Insurance: Not Present

The meeting was called to order at 7:00 PM on the 2nd day of August 2023. Heaven Christiansen read the minutes for July 5th, 24thand 25th, 2023, meetings. These were approved and accepted at the various meetings due to deadlines at the bank. Heaven Christiansen read the minutes for July 19th, 2023, meeting. Nichole made a motion to accept the minutes as read. Don seconded the motion. All approved. Motion carried.

Nichole made a motion to move new business item 3 up. Andree seconded motion carried.

(NB3) Leon Rogers was injured off the job and has informed the board he can no longer work. Eric Gaston is interested and will come in to fill out the required paperwork for the part-time position. He will work until September 15th, 2023.

1) Nuisance abatement:

                      i.            New Case:

a)       5044 Elmhurst is a case.

b)       4425 Brookhaven is not a case.

c)       5010 Tierra is a case.

                   ii.            Old Cases:

a)       4563 Juniper was sent to resolution.

                 iii.            Publications:

a)       4988 Meadowview was published in the July 26th edition.

b)       4983 Elmhurst was published in the July 26th issue.

                  iv.            Resolutions:

a)       4988 Elmhurst- Nichole made a motion to send this to resolution. Andree seconded. All in favor, motion carried.

                    v.            Bill to resident:

a)       3029 Locust was mailed.

b)       4988 Elmhurst was mailed.

                  vi.            Bill to County: None

                vii.            Extensions:

a)       4563 Elmhurst, Nichole made a motion to send this to resolution, Andree seconded. All in favor, motion carried.  

2) Community Center Report/Calendar

Nichole made a motion to accept with a recipe change, Andree seconded. All in favor; motion carried.

Nichole made a motion to return to old business. Andree seconded, all in favor motion carried.

3) Old Business

Andree made a motion to move new business item 1 to before old business. Don seconded, all in favor. Motion carried.

(NB1) Zoe Sisco-

a.        Zoe is requesting to use the woods and the building October 11 and 12 of 2024 for her wedding and reception. Expected guests are 100. Nichole made a motion to let Zoe use the woods, Don seconded. Andree abstained. Motion carried.

                                 I.            Playground Update: no update until 8/16 meeting.

                                                                                                                                                                         II.            National Night Out

Grills- These are ordered and done.

Stickers in the field- The board would like Heaven to get in touch with David Hopkins or Robert Wilson for information on how we burnt the fields before. They are wondering about timeframes of the year to burn off.

                             III.            Storm Drain on 47th

a.         The construction company will purchase the access gate. Don will handle the contact.

                              IV.            1 hour tax video- August 7th at 2:30pm

                                V.            Election for the Improvement Board is November 7th!

                              VI.            Maintenance Task Sheet

a.         Don has approved this with the spelling be checked and the sentence about the light taken off.

VII. Direct Deposit

            VIII. Citizen’s bank adding Heaven to the signature cards

                        Nichole made a motion to add Heaven to the signature card. Don seconded, all in favor. Motion carried. There is a note that whoever Heaven signs for they need to be informed of what she signed.

IX. Matty Vacation in September- Danielle has agreed to cover the kitchen 3 hours a day at $10 a hour.

X. Budget Hearing September 6th, 2023

XI. Trees at shop-

            Nichole made a motion to accept JL Jackson not to exceed $6,000.00 Don seconded, all in favor motion carried. This will come out of the sewer repairs fund.

XII. DCF Office

            Heaven spoke with Danny at National Night Out and he asked her to send an email to him asking about Emily’s position.

XIII. Rototiller- Geno

            This was purchased and this is complete.

XIV. District Information Request

            The board would like Heaven to see what Sherrie invoiced them last. The board agrees to charge a $100.00 fee.

                                                                                                                                                        I.            New business:

                   II.            Zoe Sisco-

a.        Covered this item above.

                 III.            Waste Management to Air Capital Trash

a.        $100 monthly for 2 yd dumpster with lock bar

b.        $80 monthly for 6 roll aways

c.        Under contract until October 2023

Nichole made a motion to move to Air capital when the contract ends. Don seconded, all in favor, motion carried.

III. Leon Update

Covered this item above.

                                                                                                                                                  II.            Bills to be paid –

Nichole made a motion to pay the bills between 7/25 and 8/2 Andree seconded all in favor motion carried,

                                         III. Off Agenda Items

A.        Lemongrass- thoughts about seniors tending and planting in the spring. This has been tabled until Spring of 2024.

B.        Shading around the Playground

a.         The board would like some prices on options. This item is tabled until 2024 due to the budget being close.

Transportation on 47th street- Starting August 12th the county will add 4 more routes on Saturdays, 3 more routes on the weekdays, and people with snap card riders ride free on Saturday.

Andree would like to know what the cost is for the county to add these routes.

         I.            Don made a motion to adjourn at 8:56pm, Nichole seconded, all in favor, motion carried.

The next regular meeting will be held on August 16th, 2023, at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF SPECIAL MEETING

 The meeting was called to order at 6pm. on the day of July 25th, 2023

At the Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

  DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager:

SECRETARY:   Nichole Heird               

TREASURER:   Andree Sisco                            

  CONSULTANTS                                GUEST:

                                                                 Lindsey Quick

ATTORNEY: Not present                         

ACCOUNTANT: Not present                     

ENGINEER: Not present                          

INSURANCE: Not present                                                        

OTHER:                                                       

 The meeting was called to order at 6:00 PM on the 25th of July, 2023. Lindsey was present for her interview. The interview ended at 6:55pm.

Andree informed the board that a company has requested by email our information dating back until 2016. Andree will be writing a letter responding to the company in regards to why they need our information.

Andree informed the other members the water heater was purchased and placed. The total cost was $1820.00 to come out of the sewer fund.

Andree read the minutes from the July 24th meeting so we can get direct deposit started. Don made a motion to accept the minutes as written. Nichole seconded. All in favor, motion carried.

The board touched base as to our volunteers being productive. We need people to put boxes together for commodities before the 3rd and 4th. Geno has been unable to get to it.

Heaven can send the email to the Petroleum Club to confirm the first Sunday in December for the Oaklawn Improvement District Christmas party.

Andree made a motion to adjourn at 7:30pm, Nichole seconded, all in favor, motion carried.

 The next regular meeting will be held on August 2nd, 2023 at 7pm. Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

            PRESIDENT:      ______________________________

SECRETARY:     ______________________________        

       TREASURER:     _____________________________

MINUTES OF SPECIAL MEETING

The meeting was called to order at 4:30pm. on the day of July 24th 2023

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager:

SECRETARY:   Nichole Heird               

TREASURER:   Andree Sisco                            

                CONSULTANTS                                GUEST:

ATTORNEY: Not present                         

ACCOUNTANT: Not present                     

ENGINEER: Not present                          

INSURANCE: Not present                                                        

OTHER:   

                                                                          I.      Bills to be paid –

Andree made a motion to approve the bills to be paid from July 19th to July24th. Nichole seconded, all in favor. Motion carried.

                                                                  II.      Resignation of Director

Andree made a motion to accept Rebecca Nichol’s resignation. Don seconds, all in favor. Motion carried. Nichole will talk with our previous applicant to see if she is still interested in the position. Nichole called and asked Lindsey if she was still interested in the senior/community director’s position. Lindsey agreed to come and speak with the board on July 25th. Andree made a motion to have Danielle cover the office as needed for 4 hour blocks if Heaven is in trainings and will be gone a majority of the shift. Don seconded, all in favor. Motion carried.

                                                        III.      Community center Position

Andree made a motion to pay Heaven overtime and only have Geno cover when necessary. Nichole seconded, all in favor. Motion carried.

                                              IV.      ACH Payroll update-Heaven as sub user

Andree talked to Nick at the bank in regards to direct deposit getting started and having Heaven as a sub-user for the online banking. Nichole made a motion that Andree has authorization from the board to approve the contract for ACH payroll and be the main contact on the account. Don seconded, all in favor, motion carried.

                                                                      V.      Hot water Heater

Andree made a motion for Geno to contact a plumber and get a new water heater to be put in at 2937 Oaklawn Drive not to exceed $2000.00. Don seconded, all in favor motion carried.

Nichole made a motion to accept the minutes from July 2nd meeting, Don seconded, Andree abstained, motion carried.

Andree made a motion to approve the board meeting minutes from the July 19th meeting. Don seconded, Nichole abstained. Motion carried.

The next regular meeting will be held on August 2nd 2023 at 7pm. Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

Oaklawn Improvement District

Special meeting Minutes

The meeting was called to order on June 26th 2023 at 5:08pm. It was located at 2937 E Oaklawn Drive Wichita KS 67216.

Director’s Present:                                   Employees Present:

President:

Secretary: Treasurer:

Don Winton Nichole Heird Andree Sisco

District Manager:

CONSULTANTS                                                                GUEST:

ATTORNY: Not present

ACCOUNTANT: Not present

ENGINEER: Not present

INSURANCE: Not present

OTHER:

Nakia Armstrong

 Geno Mullins

The interview with Nakia Armstrong  started at 5:08pm  with Don, Andree, Nichole Geno, and Nakia. The interview ended at 5:58pm. Andree made a motion to hire Nakia Armstrong starting June 26th 2023 at $13 an hour for her 90 day probationary period. After the probation period, the board will revisit the salary dollar. Don seconded, all in favor. Motion carried.

The board discussed hiring Leon part time at $10 an hour. His hours would be Monday and Wednesday 8 hours Friday 4 hours for a total of 20 weekly. Andree will get him connected to Geno on June 27th 2023

Andree made a motion to purchase solenoids for splash pad not to exceed $1000.00,

Don seconded. All in favor, motion carried.

Andree made a motion to purchase 1000 balloons not to exceed $500.00. Nichole Seconded, all in favor. Motion carried. These must be paid with a credit card.

I.       Andree made a motion to adjourn at 6:36 pm. Don seconded, all in favor. Motion carried.

The next regular meeting is July 19th 2023 at 7pm. The location is 2937 Oaklawn  Drive Wichita KS 67216.

PRESIDENT:

SECRETARy

TREASURER:                                              

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTOR’S MEETING

           DIRECTORS PRESENT                                                              EMPLOYEES PRESENT

PRESIDENT:    Don Winton                                                      District Manager: Heaven Christiansen

SECRETARY:   Nichole Heird               

TREASURER:  

                  CONSULTANTS                                                                   GUEST:

ATTORNEY: Not present                                                                       Layne Brown

ACCOUNTANT: Not present                        

ENGINEER: Not present                                   

INSURANCE: Not present                                                                     

OTHER:                                                       

The meeting was called to order at 7:00pm on the 5th of July 2023. Heaven Christiansen read the meeting minutes from June 21st regular meeting. Don made a motion to accept the minutes as read. Nichole seconded. All in favor, motion carried. Heaven Christiansen read the special meeting minutes from June 26th, 2023. Nichole made a motion to accept the minutes as read. Don seconded, all in favor. Motion carried.

I. Nuisance Abatement

New cases:

            4983 Elmhurst: This is a case.

            4988 Meadowview: This is a case.

Old cases:

            3304 Locust: This was completed by the owner.

            4932 Hemlock: This was completed by the owner.

Resolutions:

Bills to County:

Bills to Owner:

Extensions:

            4563 Hemlock: This was extended to July 17th, 2023.

Publications:

            3300 E Oaklawn Dr.: This was published in the July 5th edition.

3029 Locust: This was published in the July 5th edition.

II. Community Center Director’s Newsletter & Calendar

Nichole made a motion to accept the newsletter and calendar with the few changes. Don seconded, all in favor. Motion carried.

III. Old Business:

     i.        Playgraound update:

There will be no updates until the August 16th meeting.

   ii.        4 plex update:

Trashcans have all been ordered, delivered, and mounted into the concrete. This area is complete.

Trees have all been planted and this is item is completed.

iii. National Night Out:

Things are coming together, and the event is in a few short weeks.

IV. Storm Drain on 47th:

There has been no update.

V: 1 hour tax video:

This is scheduled for August 7th 2:30pm

VI. Election for District board: November 7th come vote!

            Andree Sisco, Don Winton, Nichole Heird, Diann Riley

VII. Budget meeting on July 11th at 5pm

            We have decided to have Marchello’s for dinner.

VIII: Handicap door system: no update as of 7/5/23

XI: Maintenance position Posting:

            Nakia Armstrong was hired on June 26th, 2023, and this item is complete.

XII. KPERS filing and Updates:

            We are still waiting on KPERS to get us the final amount owed and a total for everyone.

XIII. 3001 Idlewild Trench

            The gentleman taped off and put-up posts around the hole. He is waiting on the city inspector so he can seal it up. This item is complete.

IV New Business

I. Mosquito traps in the South 40.

            Nichole would like to look at purchasing lemongrass out by the pond to help with mosquitos. She also would like us to speak with Starbucks about old coffee grounds to spread out and help with the mosquito problem/

II. Power Play Solenoids

            They have been purchased and this is complete.

Bills to be paid:

            Nichole made a motion to pay all the bills between 6/22/23 and 7/5/2023. Don seconded, all in favor motion carried. Nichole made a motion to pay Smart Pay 32.63 Don seconded all in favor. Motion carried.

Citizens to be Heard:

Off Agenda Items:

          Direct Deposit was discussed and will be brought up at the budget meeting when Stan Busby and Andree Sisco are here to discuss and decide.

Nichole made a motion to adjourn at 7:36pm. Don seconded, all in favor. Motion carried.

The next regular meeting will be held on July 19th, 2023, at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF BUDGET WORKSHOP

The meeting was called to order at 5:09PM. On the day of July 11th, 2023

at the Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Heaven Christiansen

SECRETARY:   Nichole Heird               

TREASURER:   Andree Sisco                       

                CONSULTANTS                                GUEST:

                                        Diann Riley

ATTORNEY: Not present                         

ACCOUNTANT: Stan Busby                     

ENGINEER: Not present                          

INSURANCE: Not present                                                        

OTHER:               

Stan Busby would like to remind the board that they haven’t transferred the $637 from the Bond and Interest account into the general and then close it. This means we would need to amend the 2023 budget. Andree states that we have the account in case of the progression of the Meadow Lake Beach 2nd edition. The board agrees that if that is the only amended part needed to just leave the account where it is.

The Special assessment fund is not currently a budgeted fund and there was no discussion about changing it.

The senior fund is currently a non-budgeted fund and Stan is thinking we need to change it. Diann has questions for Sedgwick County but is in favor of budgeting the fund. The senior fund will be a budgeted fund going forward into 2024. Matty Santibanez will be paid out of salaries and wages in the senior fund starting in 2024. The board has approved to budget $32000.00 in the general fund for the senior fund to cover the expenses in 2024.

Andree made a motion to break at 6:54pm for dinner. Nichole seconded, all in favor. Motion carried.

The meeting was called to reconvene at 7:41pm. The general fund is close with all the work done in the park this year. At this time, we are not amending the general fund budget or making any transfers. We will reevaluate it in November.

We need to have 2 full-time maintenance people on staff due to the requirements of the sewers. When not doing sewers, they are doing general fund work. Those are salary transfers. We transfer the funds from the general to the sewer fund. The staff is paid by the sewer fund. This will stay the same in 2024.

The general budget and the sewer budget were finalized and the vote to exceed the revenue neutral rate for the 2023 budget was taken. Andree made a motion to exceed the revenue neutral rate. Don seconded, all in favor. Motion carried.

The District Manager will inform the needed people of the intent to exceed the revenue neutral rate by the July 20th deadline.

The Board has scheduled the Revenue Neutral Rate and the budget hearing for September 6th at 6:30pm.

Andree made a motion to pay the bills between 7/5 and 7/11. Don seconded, all in favor. Motion carried.

Andree made a motion to remove amazon from the accounts. Don seconded, and Nichole voted no. After more discussion, Nichole made a motion to leave Amazon in Heaven’s name and remove all other cards, addresses, and people from the account. Don seconded; Andree voted no. Motion carried.

Nichole made a motion to adjourn at 10:22pm Andree seconded. All in favor, motion carried.

The next regular director’s meeting will be July 19th, 2023, at 7:00pm. The location is 2937 Oaklawn Drive Wichita KS 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7PM. on the day of July 19th, 2023,

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Heaven Christiansen

SECRETARY:  

TREASURER:   Andree Sisco                            

                  CONSULTANTS                             GUEST:

                                                        Layne Brown

ATTORNEY: Not present                                   Diane Fitzpatrick

ACCOUNTANT: Not present                                John Cooley

ENGINEER: Not present                                

INSURANCE: Not present                                                                      

OTHER:                                                       

The meeting was called to order at 7:00 PM on the day of 19th of July 2023. Heaven Christiansen read the minutes for July 5th, 2023, meeting. Due to one member of the board being gone tonight the minutes from the previous meeting cannot be approved at this time. Heaven Christiansen read the budget meeting minutes from July 11th, 2023. Andree made a motion to accept the minutes with one correction. Don seconded, all in favor. Motion carried.

1) Nuisance abatement:

              i.        New Case.

a)    5040 Jade, this is a nuisance.

b)    4494 Hemlock, this is not a nuisance case.

c)     4563 Juniper, this is a nuisance.

          ii.      Old Cases:

a)   4983 Elmhurst

         iii.      Publications:

i)               4988 Meadowview to be published in the July 26th paper.

         iv.      Resolutions:

a)   3029 Locust Andree made a motion to send this to resolution. Don seconded, all in favor. Motion carried.

b)   3300 Oaklawn Drive. Andree made a motion to send this to resolution. Don seconded, all in favor. Motion carried.

             v.        Bill to resident:

a)    4988 Elmhurst was mailed to the resident.

b)    4469 Hemlock was mailed to the resident.

         vi.      Bill to County: None

        vii.      Extensions:

a)   4563 Elmhurst. Andree made a motion to give extension until July 31st. Don seconded, all in favor. Motion carried.

2) Community Center Report/Calendar

Andree made a motion to accept the community center report. Don seconded, all in favor. Motion carried.

3) Old Business

                                               I. Playground update: no update until 8/16 meeting.

                                                                   II.National Night Out

                       i.          Grill: Andree made a motion to not exceed $250.00 to purchase a grill. Don seconded. All in favor. Motion carried.

               ii.           Heaven Time in: Heaven will be paid overtime to stay for National Night Out as well as either Geno or Nakia to help with any maintenance at the event.

III.      Storm Drain on 47th

                        i.        The county is putting a separator in to separate oil, water, trash, etc. from the river. They are using 60-inch culvers out to the river. It will take a year to completely fill the separator to full.

 IV.        1 hour Tax Video: This is scheduled for August 7th at 2:30 pm at the Center with Commissioner Howell.

    V.      Election for Improvement District Board

                          i.    The election is November 7th, 2023!

                           ii.    Andree Sisco, Diann Riley, Nichole Heird, Don Winton

VI.   Budget Meeting July 11th, 2023, at 5:00pm. This item is complete. Please see past minutes.

VII. Handicap Door System: this is fixed, and the item is closed. The total price to fix was $605.

VIII. KPERS Filing and Updates

          Andree made a motion to pay KPERS $4490.70 in adjustments. Don seconded, all in favor. Motion carried.

IX. Mosquito Traps in South 40

          This item will be pushed to 2024 due to the general budget being close this year.

X. Maintenance Task Sheet: Don is taking this home to look at and will come back at the next meeting with an update.

                                                                        I.      New business:

           I.      Hood Inspection: We passed our yearly inspection.

        II.      Direct deposit: Andree made a motion to have payroll and district compensation checks direct deposited. Don seconded. All in favor, Motion carried.

      III.      Budget Hearing September 6th, 2023, at 6:30 pm:

a.    This has been scheduled.

IV.               Citizen’s bank- adding Heaven to Signature cards.

a.     This has been tabled due to not all board members being here.

V.                 Mattie on Vacation in September

b.           Andree made a motion to offer the position to Danielle Parker at $10 an hour. Don seconded. All in favor, motion carried.

VI.   Evergy Navigators: DRC project

          This is a proposal for $14,000 per house to get proper weatherization done to the houses in Oaklawn. There is a $400,000.00 grant with a 5-year timeline of execution. Each house would need a heat pump. 80% would have to participate in the area. There are different qualifications such as income. The board is not looking to join the project currently but is willing to write a letter of support.

VII.   Trees at the Shop

          Don would like Geno to get prices to get 4-5 trees removed down at the shop. Andree stated we do not want to use the same company as last time.

VIII. DCF OFFICE

          Emily ordered the giving the basics for the hygiene pantry. As her last day in the office is July 21st, Heaven will take over ordering and pick up until the state provides a replacement for Emily’s position.

IX. Rototiller

          Don made a motion to purchase a rototiller not to exceed $1000.00. Andree seconded. All in favor motion carried.

                                                                   II.      Bills to be paid –

Andree made a motion to pay the bills from 7/12/23 to 7/19/23, Don seconded. All in favor, motion carried.

                                      Off Agenda Items:

I. 4 plex area

            Andree posted an update on Facebook about the changes and updates to the park and 4 plex area. There were both good and bad responses.

   I.      Don made a motion to adjourn at 8:20pm, Andree seconded, all in favor, motion carried.

The next regular meeting will be held on August 2nd, 2023,  at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________

                                   TREASURER:     _____________________________

Oaklawn Improvement District Special meeting Minutes

 The meeting was called to order on June 26th 2023 at 5:08pm. It was located at 2937 E Oaklawn Drive Wichita KS 67216.

Director’s Present:                                    Employees Present:

President: Don Winton

Secretary: Nichole Heird

Treasurer: Andree Sisco

District Manager:

CONSULTANTS                                                             

ATTORNY: Not present

ACCOUNTANT: Not present

ENGINEER: Not present

INSURANCE: Not present

OTHER:

Nakia Armstrong

 Geno Mullins

The interview with Nakia Armstrong started at 5:08pm with Don, Andree, Nichole Geno, and Nakia. The interview ended at 5:58pm. Andree made a motion to hire Nakia Armstrong starting June 26th 2023 at $13 an hour for her 90 day probationary period. After the probation period, the board will revisit the salary dollar. Don seconded, all in favor. Motion carried.

The board discussed hiring Leon part time at $10 an hour. His hours would be Monday and Wednesday 8 hours Friday 4 hours for a total of 20 weekly. Andree will get him connected to Geno on June 27th 2023

Andree made a motion to purchase solenoids for splash pad not to exceed $1000.00,

Don seconded. All in favor, motion carried.

Andree made a motion to purchase 1000 balloons not to exceed $500.00. Nichole Seconded, all in favor. Motion carried. These must be paid with a credit card.

I.       Andree made a motion to adjourn at 6:36 pm. Don seconded, all in favor. Motion carried.

The next regular meeting is July 19th 2023 at 7pm. The location is 2937 Oaklawn  Drive Wichita KS 67216.

PRESIDENT:      

SECRETARY:

TREASURER:              

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7PM. on the day of 21st of June, 2023

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Heaven Christiansen

SECRETARY:   Nichole Heird               

TREASURER:   Andree Sisco                            

                CONSULTANTS                                 GUEST:

ATTORNEY: Not present                                 Rosie Sears

ACCOUNTANT: Not present                     

ENGINEER: Not present                               

INSURANCE: Not present                                                              

OTHER:                                                       

The meeting was called to order at 7:00 PM on the 21st day of June, 2023. Heaven Christiansen read the minutes for June 7th 2023 meeting. Don made a motion to accept the minutes with the few changes. Nichole seconded the motion. All approved. Motion carried.

1) Nuisance abatement:

              i.        New Case;

i)     5000 Hemlock- Not a case.

ii)   4932 Hemlock: This is a case.

iii)  3304 Locust: this is a case.

iv)  3300 Oaklawn Dr: This is a case.

v)   3029 Locust: This is a case.

         ii.      Old Cases:

i)   4929 Hemlock: This was completed by owner

        iii.      Publications:

        iv.      Resolutions:

i)   4469 Hemlock: Nichole made a motion to pass resolution on this property. Andree seconded, all in favor. Motion carried.

ii)  4988 Elmhurst: Nichole made a motion to pass resolution on this property. Don seconded. All in favor, motion carried.

            v.        Bill to resident: None

        vi.      Bill to County: None

2) Community Center Report/Calendar

Andree made a motion to accept the newsletter and report after a few changes were made. Nichole seconded, all in favor. Motion Carried.

3) Old Business

                                                                I.      Cox Communications- Finishing up

Cox came out on 6/19/23 and switched the cordless phone as well as fixing the ringing issues we’ve been having. This item is now complete.

                                        II.      Playground Update: No update until the 8/16 meeting

                                                                 III.      4 Plex Fence Area Update

a.   Trashcans were purchased and the check signed and mailed.

b.   Concrete check needs to be signed.

c.    Trees- Geno prices

Andree made a correction to purchase 8 trees in total not to exceed $1500.00. Nichole seconded all in favor motion passed.

IV. National Night Out:

                                                    i.      Aetna Water donation: The water was purchased from Sam’s club and was a total of $63.70 to be picked up on the 22nd of June.

v. Storm Drain Meeting:

        There are now survey stakes and lines out but it has been to rainy and muddy to get down into the space.

VI. 1 hour Tax Video

        This is scheduled for August 7th at 2:30 pm

VII. Election for the Oaklawn Improvement District Board

          Andree Sisco, Don Winton, Nichole Heird, Diann Riley

VIII. Budget meeting July 11th at 5pm

IX. Handicap door system- needs new pad and board.

        Andree made a motion to get the door fixed not to exceed $1000.00 to come out of sewer improvements. Don seconded, all in favor. Motion carried.

X. Maintenance Position Posting

        The interviews will be held on June 26, 27, and 28 with a start date of July 10th.

XI. Budget Workshop scheduling 2024

        Stan Busby will be doing our budget in 2024 instead of Karen Bailey with the county.

XII. KPERS filing and updates

        Andree made a motion to pay only the employer portion of the total amount owed for the 6 employees. It dies due to lack of second. Don made a motion to pay both employer and employee for the past and present employees. Andree seconded. Nichole voted against. Motion carried.

                                                                          I.      New business:

I. Access gate sign

           Approved and purchased.

II. Engagement Letter BFR:

    Andree made a motion for the president to sign the engagement letter with BFR. Nichole seconded, all in favor. Motion carried.

III. 3001 Idlewild Trench

    Nichole made a motion to post the notice drafted on the front door due to safety concerns. Don seconded, all in favor motion passed.

                                                                    II.      Bills to be paid –

III.      Nichole made a motion to pay all the bills between 6/8/23 and 6/21/23. Don seconded. All in favor, motion carried.

  I.      Andree made a motion to adjourn at 8:53pm, Don seconded, all in favor, motion carried.

The next regular meeting will be held on July 5th, 2023 at 7pm. Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7PM. on the day of June 7th, 2023,

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Heaven Christiansen

SECRETARY:   Nichole Heird               

TREASURER:   Andree Sisco                            

                CONSULTANTS                                GUEST:

ATTORNEY: Not present                          Keith Zachary

ACCOUNTANT: Not present                              Layne Brown

ENGINEER: Not present                         Clayton Hubbell           

INSURANCE: Not present                                           Stan Busby       

OTHER:                                                       

The meeting was called to order at 7:00 PM on the day of June 7th, 2023. Heaven Christiansen read the minutes for May 17th, 2023, meeting. Andree made a motion to accept the minutes as read. Nichole seconded the motion. All approved. Motion carried.

1) Nuisance abatement:

              i.        New Case.

i)     4929 Hemlock. Yes, this is a nuisance.

          ii.      Old Cases:

i)    4563 Elmhurst: The board granted an extension until July 3rd,2023.

         iii.      Publications:

i)     4469 Hemlock: Published on 5/31/23.

ii)    4988 Elmhurst: Published on 5/31/23.

        iv.      Resolutions: None

            v.        Bill to resident: None

        vi.      Bill to County: None

2) Community Center Report/Calendar

i)     There are changes that need to be made and the newsletter brought back to the next meeting.

3) Old Business

   I.      Cox Communications:

Cox is coming out on Monday 6/12/23 to replace the cordless and to switch out my phone due to the speaker not working. I am also an authorized user on the accounts along with Andree.

II.        Playground Update:

The equipment is being shipped on August 8th with a delivery date in mid-August.

III.        4 Plex Area Update:

                                      i.        Trashcans

Andree made a motion to purchase 2 more trashcans not to exceed $1500.00 out of Area improvements. Don seconded, all in favor, motion carried, Andree made a motion to purchase concrete for the trashcans not to exceed $1500.00. Don seconded, all in favor, motion carried.

                                                      i.        Walking Path: No update

                                                     ii.        Trees- Foundation Donation Update & Geno Bids

We received an email that they are not able to give us the tree grant at this time. Andree made a motion to purchase 4 different types of trees that total 8 trees that grow in our soil not to exceed $1500.00. Don seconded, all in favor. Motion Carried

 IV.        4636 SE BLVD:

        No update, Will remove from agenda until he begins work again.

   V.      National Night Out

                                          i.    Aetna donation was placed in the community center checking account. It will be used to purchase water from Sam’s. They are sending us an invoice.

 VI.      Basketball Court:

                                      i.        Don spoke with Jose and was told the lights wont shine far enough to disturb anyone. They will be on sensors and timers to shut off at 10 pm. Jose is working on the cost and billing of the lights. We are waiting for more updates.

VII. Storm Drain Meeting

                                     ii.        47th street access gate still isn’t in and the board thinks they are finished. Don is going to work on an update before the next meeting.

VIII. 1 Hour tax video with Commissioner Howell

                                    iii.        This is scheduled for August 7th at 2:30pm.

IX. Election for the Oaklawn Improvement District Board- June 1st-2023

                                   iv.        Don Winton, Andree Sisco, Nichole Heird, Diann Riley

                                    v.        Vote on November 7th!

X. Volunteer Appreciation Event

                   This was completed and everyone had a great time!

XI. Prepping for Audit

        No one on the board is aware of any claims against the district. Clayton gave the board a copy of the audit and an engagement letter for next year’s audit. The cost of which will be $10,050.00. Andree made a motion to accept the engagement letter and to approve Stan Busby to help with the budget. Don seconded, all in favor. Motion passes.

XII. Portables for summer

        This will be $241.97 a month and was approved at the May 17th meeting.

XIII. Wichita Animal League Event Donation

          The thank you card, and donation have been mailed and this is completed.

XIV. Wellness Hub 6/6 potluck

          This was a great turn out and is completed.

II.      New business:

                       i.      Handicap Door system- needs a new pad and board.

a.    I called and there was no answer, I will update the board at the next meeting.

                      ii.      Maintenance Position

a.    Andree made a motion to post the job listing on the neighborhood Facebook page, the OID Facebook page and the OID website. Nichole seconded; all in favor. Motion carried.

                     iii.      Fire Safety Inspection-

a.     There were no issues, and this item is completed.

                       i.      Budget Workshop Scheduling 2024

a.    This is scheduled for July 11th at 5pm. Andree made a motion to accept this hearing date. Nichole seconded, all in favor. Motion passed.

                      ii.      GIS meeting update

a.    The meter is located in the city power plant. Don is requesting Geno and Jeff go and visit the meter.

                       i.      KPERS Filing and Updates

a.    Margarita Crider filed for her KPERS, and we learned that KPERS is to start at the date of hire. Stan is coming in to help with the adjustments.

                      ii.      Building Reservation Deposit

a.    Andree made a motion to change the deposit arrangements on building rentals to a 30-day cut off. If the deposit isn’t picked up it is considered a donation. Nichole seconded all in favor, motion carried.

Off agenda:

ii)    Andree made a motion to purchase a jetter hose not to exceed $21,000.00 Nichole seconded all in favor. Motion carried.

iii)   There is a house on Cederdale that is covered in Poison Ivy and Andree would like this turn into Susanne Bose with Sedgwick County.

III.      Bills to be paid –

a)   Nichole made a motion to pay all the bills between 5/18/23 and 6/7/23 Andree seconded. All in favor motion carried.

b)   Smart Pay $640.99 with a savings of $111.98

i)    Andree made a motion to pay this bill. Nichole seconded all in favor. Motion carried.

   I.      Don made a motion to adjourn at 9:15pm, Andree seconded, all in favor, motion carried.

The next regular meeting will be held on June 21st, 2023, at 7pm. The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     _____________________________

    OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7 pm on May 17th, 2023, at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, KS 67216

DIRECTORS PRESENT                                 EMPLOYEES PRESENT

PRESIDENT: Don Winton                                           District Manager:                      

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                Leanna Short

ACCOUNTANT: Not Present                               Rosie Sears

ENGINEER: Not present                                                  Nathan Spicer

INSURANCE: Not present                                              

OTHER:                                                                             

The district secretary read the minutes for May 3rd, 2023, meeting.

Andree made a motion to accept the minutes after the corrections are made                                                                                                                                                                                                                                                Don seconded. All in Favor. Motion passed.

1) Nuisance abatement-

a)  New cases

(a)  4469 Hemlock- Yes, this is a nuisance.

(b)  4988 Elmhurst- Yes, this is a nuisance.

(c)  4563 Elmhurst- Yes, this a nuisance

b)  Old Cases:

c).  Publications-none

d.)  Extensions

4217 East Wildflower Circle: This case was completed by the owner.

e)   Resolution-

f)    Bills to resident-None

g)  Bills to county-

  4550 Jade- The board is getting signatures to be mailed into the County.

2) Community Center Report

Andree made a motion to accept the report. Nichole seconded; all in favor. Motion carried.

3) Old Business

a.   Cox Communications

                                          i.    We are unsure what is happening with them. Andree thinks the bills are higher, but she knew it would be. Phones have been an issue.

b.   Playground Update:

The equipment still has not been delivered. It is showing shipped. Geno tried reaching out via phone but was unable to reach anyone. Andree was unable to get into Heaven’s computer to send the email.

                            i.      Walking path-

                        Geno stated that people are out walking and using the path and enjoying it.

ii. Trees- we haven’t heard anything yet; Heaven sent an email and is awaiting a response.

iii. Trashcans- They have come in but are waiting to hear about the trees before we put them in.

b)  4636 SE Blvd

                                          i.    He still hasn’t started the work yet as of the 11th of May. Geno reminded the gentleman that his permit would expire after so long.

c)    Community Center Director Position

Andree provided her with all the information needed and what the expectations are. Andree gave Rebecca a 3-month probation period: May 17th to August 17th to get her performance review done on time.

d)   National Night Out

The board needs to decide if they will be letting the community center director oversee this in the future or if we need to sign it over to the DRC. We spoke with Rosie about information for this years’ event. The wellness hub will be paying for all the food and OID is covering fireworks and the space.

e) Basketball Court

Geno went out and took photos. Jose was asking if we could put lights up at the court. He spoke with Jim Howell and Evergy about donating the lights and poles. They will be a low energy light. Andree brings up the good fact of the recurring bill for the light. Don asked for the lights to be tabled until he talks to Jose and comes back to the board.

e)   Grills

The grills are done, closed, ordered, shipped, and placed in the ground.

f)   Rugby Field

Office manager emailed them and informed them we were not interested in selling. The gentleman called and spoke with Andree to confirm that this was the case.

g)  Storm Drain meeting.

Don gave the board an update. They will start on the 22nd of May. They have already started taking out trees.

h)  Tax Video 1 hour

This has been tabled.

i)    hours for the shop

For those that want to change hours on May 30th to the summer hours which is 7am to 4 pm

j)     Splash pad parts

They came out and did what they needed to do and found more fittings were needed. Andree made a motion to not exceed $500.00 to pay Power Play for the additional parts needed. Nichole seconded, all in favor. Motion carried.

k)   Election for Improvement District Board – June 1st

This is the reminder that if you want to change something, please go run for the board!

l)    Volunteer appreciation Event- update

It is this Saturday for those that received an invitation.

j) Prepping for Audit

Audit for tomorrow with Stan coming in at 8am and Clayton coming in at 9 am. Payroll will also be done.

k) Portables for the summer

We have 2 spots. Heaven needs to find out what the cost will be monthly for these.

4) New Business

a. WAL event May 7th

Andree made a motion to donate $100.00 for the WAL to come out of the general fun for community support. Don seconded, all in favor. Motion carried.

b) wellness hub 6/6 4:30-6pm Potluck and Robocall.

     Rosie requests to have the fee waived again to hold the potluck here again. Andree makes a motion to waive the fee. Nichole seconded, all in favor. Motion carried. Andree is not in favor of doing the robocall and explained her reasons for it. She is not opposed to setting up a separate robocall for the purpose of the wellness hub potluck. Rosie is no longer interested in the robocall after more discussion.

Bills to be paid-

 All bills between 5/4/23-5/17/2023

Don made a motion to pay all the bills. Nichole seconded; all in favor. Motion carried.

Citizens to be Heard- None

Off Agenda- None

Executive Session-

The board called the executive session to talk about salaries at 8:35 and came out at 8:50pm. No action was taken in the executive session. Don made a motion to give Tou a $1 raise. It died due to lack of a second.

Nichole made a motion to adjourn at 8:52 pm. Andree seconded. All in favor. Motion carries.

President________________________                                                   

Secretary_________________________

Treasurer_________________________

The next regular meeting will be June 7th, 2023, at 2937 Oaklawn Drive at 7 pm.

    OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7 pm on May 3rd, 2023, at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                           District Manager:                      

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                Leanna Short

ACCOUNTANT: Not Present                                                 Rosie Sears

ENGINEER: Not present                                                  Nathan Spicer

INSURANCE: Not present                                              

OTHER:                                                                               

The district secretary read the minutes for April 19th, 2023.

Andree made a motion to accept the minutes as read. Don seconded. All in Favor. Motion passed.

1) Nuisance abatement-

Wrap up 2022- Andree made a motion to put it on the Facebook neighborhood page. Don seconded. All in favor, motion carries.

a)      New cases – 5100 Meadowview- Sedgwick county has a case with this property and the Oaklawn Improvement District has released this case to them.

b)      Old Cases:

c).  Publications-none

d.)  Extensions

4217 East Wildflower Circle: Andree made a motion to extend until May 15th Nichole seconded. All in favor, motion carried.

e)   Resolution-

a.       3106 E Jonquil: Maintenance went out to clean property on 4/26/2023 but it was completed by Owner

b.      5028 Meadowview- Maintenance went out to clean property on 4/26/2023 but it was completed by Owner

f)    Bills to resident-None

g)    Bills to county- None

2) Community Center Calendar/Report

Andree made a motion to accept the calendar. Nichole seconded; all in favor. Motion carried.

3) Old Business

a.       Parking lot at the Oaklawn Improvement District Office area:

Has been completed

b.      Cox Communications

We got the answering machine problem fixed, but still are working out the kinks. Andree sent a notarized letter explaining that Margarita Crider doesn’t work here any longer. It has been very frustrating but we’re still working on it.

c.       Playground Update:

Andree made a motion not to exceed $1,500.00 for shipping of the playground equipment. Don seconded, all in favor, motion carried. It shipped on May 2nd, 2023.

b)      4 Plex fence:

                                                              i.      Trashcans have been purchased. A total of 2 but we need a total of 2 more if we get the trees. We may wait and buy the other 2 at the end of the year.

                                                            ii.      The walking path looks good, Geno did a really good job. We’re looking to burn stickers after National Night Out.

                                                          iii.      Trees- we haven’t heard anything yet if nothing is heard by next meeting Heaven will need to call and see what is going on or where it stands.

c)      4636 SE Blvd

                                                              i.      He still hasn’t started the work yet.

d)      Community Center Director Position

We hired Rebecca Nichols to start on May 15th. Heaven is going to the API meeting that is only held once a year. Andree made a motion to pay Rebecca her pay rate for her time at the meeting to attend out of petty cash. Don seconded. All in favor, motion carried.

e)       National Night Out

The board looked at the image to be displayed on the bulletin board on 47th. Andree made a motion to pay for the bulletin board to not exceed $400.00. Don seconded, all in favor; motion carried. It will come out of the general fund. Andree made a motion to take the remaining amount for the fireworks out of the community center check book. Nichole seconded. All in favor; motion carried.

f)       Basketball Court-Overtime Request

Maintenance was called out on Saturday on overtime to give Jose access. Jose is still working on this as there was a problem with shipping the materials.

g)      Oakview Neighborhood Association Website

The letter to residents was given to publish.

h)      Grills

The grills have been purchased but have not come in yet.

i)        Rugby Field

The board is not interested in selling any of our land currently.

j)        Storm Drain meeting.

Geno and Don will be attending this meeting on May 9th at 11am

k)      May 2nd, 2023, Wellness Hub Potluck 4:30-6pm (Rosie)

The event went well. Andree asked Heaven to send a thank you card too Rosie and one to Emily also for cleaning up and closing. There was discussion on other ways to host a block party to make it a little smaller. Rosie said thank you for letting them have no fee. She said it went well. There was talk about another event on June 6th, 2023, 4:30-6pm.

l)        Tax Video 1 hour

We still haven’t gotten this set up. We’re waiting for the new director to get started first.

m)    hours for the shop

Maintenance changes hours on May 30th to the summer hours which is 7am to 4 pm

n)      Splash pad parts

The parts are paid for and have been installed. Geno is waiting for them to do the back flow testing.

o)      Election for Improvement District Board – June 1st

This is the reminder that if you want to change something, please go run for the board!

p)      Volunteer appreciation Event- update

The alley cost was higher than anticipated. Andree made a motion to pay $200.00 to cover the additional prices. The total $500.00 and not to exceed that. Nichole seconded. All in favor; motion carried. This event is being held May 20th.

4) New Business

a)      Prepping for Audit

Stan has been working with us to help us get ready. We need to have seconds made, motions made, and that it is in the minutes. Any changes for emergencies where a board member was called and that it is covered at the next meeting, and it is covered in the minutes. We need to make sure we have a contract signed for 2023 for our audit to be done. Our petty cash is audited once a month and the excess money is out in the community center check book. API reimbursement should go into general fund. Andree made a motion to move $12,000.00 from general back to sewer for salary reimbursement for our sewer/maintenance men for duties not sewer related in 2022. Don seconded. All in favor, motion carries. Andree made a motion to move $6,006.00 from general to sewer to reimburse for salaries that our maintenance men did that wasn’t related to sewers in first quarter of 2023. Nichole seconded. All in favor; motion carried.

b)      Oaklawn Leadership Committee- Update

There was discussion on the results of the survey taken by the Derby Recreation Center.  

c)       Portables for the summer

Andree made a motion to have 2 portables brought out from Memorial to Labor day Don seconded; all in favor. Motion carried.

Bills to be paid-

 All bills between 4/20/23-5/3/23

Don made a motion to pay all the bills. Andree seconded; all in favor. Motion carried.

Citizens to be Heard- None

Off Agenda-

          Andree asked Nichole where she wanted her gift card to for her birthday. Nichole will let Heaven know before the next meeting. Heaven will start attending board meetings beginning in June. Until then the board agrees to pay overtime and to cover events for the community center when needed.

Andree made a motion to adjourn at 8:50 pm. Don seconded. All in favor. Motion carries.

President________________________                                                   

Secretary_________________________

                                       Treasurer_________________________

The next regular meeting will be May 17th, 2023, at 2937 Oaklawn Drive at 7 pm.

meeting was called to order at 7 pm on April 19th, 2023, at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                           District Manager:                      

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                Rosie Sears

ACCOUNTANT: Not present                                          Leanne Short 

ENGINEER: Not present                                                 Mathew Spinch

INSURANCE: Not present                                               Christine Curry

OTHER:                                                                               

The district treasurer read the minutes for April 5th ,2023 and the special meeting minutes from April 18th, 2023.

Nichole made a motion to accept the minutes as read. Andree seconded. All in Favor. Motion passed.

I) Nuisance abatement-

a)      New cases – none

b)      Old Cases: 3106 E Jonquil- Nichole made a motion to pass resolution. Don seconded, all in favor, motion carried.

c).  Publications-none

d.)  Extensions

-5028 Meadowview

Nichole made a motion to pass resolution. Andree seconded, all in favor. Motion carried.

-4217 East Wildflower Circle:

Don made a motion to give a second extension; Andree seconded; all in favor. Motion carried. Extension until May 3rd, 2023

e)   Resolution-None

f)    Bills to resident-None

g)    Bills to county- None

Don made a motion to return to the old business; Andree seconded All in favor. Motion carried.

II) Community Center Calendar/Report

Some corrections and a brief on color print.

Until we get a director in, we will be paying Heaven overtime. Until the director is partially trained.

III) Old Business

i.            Parking lot at the Oaklawn Improvement District Office area:

Work is supposed to start by the end of April when the weather is a little better.

ii.             Cox Communications

Cox will be back to do wiring and put new phones in by Friday the 21st.

iii.            Playground Update:

There was some discussion about some of the playground equipment with Play world which is also cheaper than the other vendor previously looked at. Andree made a motion to not exceed $12,000 to replace playground equipment. Don seconded; all in favor. Motion carries.

iv.            4 Plex fence:

Trash cans have been ordered already and approved. The check has not come out of the bank yet.  

v.            4636 SE Blvd Update

Jose has not yet started the work and needs to go and update his digging permit. Trent Hardison’s gift card was sent off.

vi.            Community Center Directors Position

Andree made a motion to move this to executive session, Don seconded; all in favor. Motion carried.

vii.            National Night Out

Andree will check to make sure we get time for the bulletin board. Andree makes a motion for Don to sign the contract with Full Sky Fireworks. Nichole seconded; all in favor. Motion carried.

The board spoke with Rosie about a lemonade stand for all entrepreneurial group that they’re doing with some youth, but we do not charge for National Night Out. There was discussion of other events to tie into the event instead.

viii.            Basketball Court

The contract still needs to be sent over to be signed.

ix.            Oakview Neighborhood Association Website

Andree asked Heaven to put out a blurb about being apart of the solution and forming a committee to get things cleaned up

                                i.            Grills

Andree made a motion to purchase 2 new grills not to exceed $1300.00. Don seconded; all in favor. Motion carried.

IV) NEW BUSINESS

       I.            Rugby Field

There was talk about property Stevens purchased. There is a Rugby group wanting to take out some trees and add lights to make a rugby field. The Oaklawn Improvement District cannot sell any land. The board is waiting for more information to be given.

     II.            Planting Fruit Trees Foundation Donation

This is a grant for fruit trees that Rosie found. Geno filled out application for these. Andree went back over it and made corrections where needed. She informed the Board of these corrections. Andree made a motion to send the grant application in the mail. Don seconded; all in favor. Motion carried.

  III.            May 2nd Wellness Hub Potluck 4:30-6pm (Rosie with OAC/WH)

Rosie would like to do a community event at the Oaklawn Improvement District and possibly waive the fee for rental. She would like to get a translator even and possibly pay for them. She talked about getting events on the robo-dialer and having people sign up at an event with their information. Andree is in favor of waiving the fee, Nichole seconded. All in favor. Motion carries.

  IV.            Tax Video 1 hour

Andree will get this set up as soon as we get a center director hired.

    V.            Hours for Shop

Tou wants to change his hours back to summer hours and start at 7 am. The board decided it was not ready to do that yet and it has been tabled until the next meeting.

  VI.            Splash Pad parts

Andree made a motion to pay $520.00 to replace ball valve for the pipes. Don seconded; all in favor. Motion carried.

VII.            Election for the Improvement District- June 1st, 2023

Notifying the community if you have an issue and aren’t happy, you can register to be apart of the Board. You can register at the Election Office located at 510 N Main St. #101 Wichita KS 67203.

VIII.            Volunteer Appreciation Event

Andree made a motion not to exceed $390.00 but to consider checking out Derby Bowl. This will come out of the community center check book. Nichole seconded; all in favor. Motion carried.

Bills to be paid-

Visa- HC $937.05, GM $226.81, AS $1142.67, TV $14.39, NH $163.64

Andree made a motion to pay the Visa bills. Don seconded; all in favor. Motion carried.

April 5th-April 19th Andree made a motion to pay these bills, Don seconded; all in favor. Motion carried.

Citizens to be Heard-

None

Off Agenda-

Nichole would like Margarita’s name painted over on the board in the front of the Oaklawn Improvement District building.

Executive Session

Don makes a motion to go into executive session at 8:50pm. Andree seconded not to come out until 9:15pm; all in favor. Motion carried.  

The board came out of executive session at 9:10pm. Don suggests we hire Rebecca L Nichols. Andree will offer the position at $16.50 an hour.

Andree made a motion to adjourn at 9:21 pm. Don seconded. All in favor. Motion carries.

President________________________                                                   

Secretary_________________________

                                       Treasurer_________________________

The next regular meeting will be May 3rd, 2023, at 2937 Oaklawn Drive at 7 pm.

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7 pm on April 5, 2023, at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                           District Manager:                      

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                Janea Trapp

ACCOUNTANT: Not present                                          Jose Sambarano

ENGINEER: Not present                                                  Diane Fitzpatrick

INSURANCE: Not present                                                Jim Howell

OTHER:                                                                               

The district secretary read the minutes for March 15, 2023.

Nichole made a motion to accept the minutes as read. Andree seconded. All in Favor. Motion passed.

There was an addition to the March 15, 2023, meeting that was not in the minutes. There was discussion about someone doing donuts in the diamond area and took out the white fence. The Board would like to remind people that any damage to the district’s property, the repair costs comes from your district taxes. Andree made a motion to fix the split rail white fence not to exceed $500.00. Don seconded, all in favor. Motion carries.  

1)      Old Business:

Nuisance abatement-

a)      New cases – 3106 E Jonquil

b)      Old Cases:

  5028 Meadowview. The board agrees this property was completed by the owner.

c).  Publications-none

d.)  Extensions

5033 Meadowview to April 5th, 2023

There was a discussion on this property. After the discussion Nichole made a motion to have Geno go and take pictures and bring it back to the board on April 19th. Don voted yes, Andree voted No. Nichole then made a motion to pass resolution 5033 Meadowview Andree seconded; Don voted No, the board had more discussion, and agreed to have Geno go take pictures and get back and visit with Nichole before the next board meeting on April 19th. The owner of the property did not attend the meeting as requested.

4217 East Wildflower Circle: To April 19th, 2023

e)   Resolution-None

f)    Bills to resident-None

g)    Bills to county- None

Andree made a motion to move Item #3 under New Business to now on the agenda. Don seconded, all in favor. Motion Carried.

 1. Basketball court (Item 3 under new business)

 Andree shared her concerns about the past project that we had worked on with Jose. The board had been provided with a video and more information on the product offered. Jose says it’s a one-day job apart from filling in the cracks the night before. Andree wants to know if there will be a cost after 2023. Jose answered no. Jose says less wear and tear will make it last longer. All we would have to do in the future would be just to have the paint touch ups. Jose said he would leave anything that is left, and he is the representative for Kansas, and he will give it to us at his cost and not up charge us. Jim Howell shared his support of Oaklawn receiving the basketball court getting redone. Andree made a motion to have the president of the board to sign the agreement with Isonem with the thanks going to the Body of Christ ICT for the improvements being made to the basketball court at Idlewild Park. Oaklawn Improvement District will order the posts and caution tape to post around the court. Nichole seconded. All in favor. Motion carried.

Don made a motion to return to the old business; Andree seconded All in favor. Motion carried.

2)      Community Center Calendar/Report

Andree made a motion to accept the report. Nichole seconded; all in favor. Motion carried. There was discussion on the calendar. There were some changes that needed to be made. Andree will get with Heaven.

3)      Parking lot at the Oaklawn Improvement District Office area:

Work is supposed to start by the end of April when the weather is a little better.

4)       Cox Communications

Andree had several updates for the board on what she had learned since the last board meeting.

5)      Playground Update:

Andree gave an update to the board on the playground. The board reviewed the bids from Versa sport. Don wants Geno to contact the play world.

6)      4 Plex fence:

Andree gave an update on this project.  Chad is coming April 6th, 2023, to check out pen. Geno found the price on trash cans. Andree made a motion not to exceed $1,300 from trashcanswearhouse.com. Don seconded, all in favor. Motion carried. There were discussions about the trees. It will be $40-$100 for fruit trees. We will need 8 trees.

7) Tires for the District Van

Completed

(8) Office Manager Position:

Oaklawn Improvement District offered Heaven Christiansen the position. She accepted and started April 3rd, 2023.

(9) Tires For Chipper

Completed

10) 4636 SE Blvd. Manhole was located on NE corner. Trent assisted.

There was a discussion on this property. Trent Hardison, who helped lay some of the sewer lines in that part of Oaklawn, came out and assisted to help find the manhole. He provided the maps used. Geno contacted Mayer who quoted the Board around $1,500 to locate the manholes.  Don offered payment. Trent declined.  Andree suggested a $50 gift card. The board agreed to purchase the gift card.

11) Community Center Directors Position

There was discussion to start and complete all interviews before the next board meeting. Heaven is to be involved in the interviews.

New Business:

1. National Night Out

a. Fireworks

 Andree made a call, and the price went up to $3000.00. The fencing is not an issue. Andree made a motion to purchase fireworks on August 1st not to exceed $3000.00. Don seconded all in favor, motion carries.

b. Bulletin Board on 47th

The board wants to advertise National Night Out on the board on 47th heading West. Oaklawn Activity Center has yard signs from last year that will be placed in the neighborhood.

2.  Travelers Supplementary commercial automobile for uninsured motorist coverage

            Andree makes a motion for Don to sign, Nichole seconded, all in favor, motion passes.

3.  Oakview Neighborhood Association Website

Andree shared information about the Oakview Neighborhood Association webpage, the discussion was on the neighborhood yards looking bad as far as junk, garbage, and miscellaneous items. The Board would like to thank those that posted to call the improvement district and to follow the nuisance and abatement procedures, however no one showed up at the board meeting. The Board did have some discussion with our County commissioner Jim Howell. He would be supportive in helping if the event is coordinated better than the last clean up event he helped with. So, if you are interested in being on a committee to make a positive change call 316-524-0281 and leave your name to help be part of the solution.

Bills to be paid-

 Nichole made a motion to pay the bills. Andree seconded the motion. All in favor. Motion carries.

Citizens to be Heard-

None

Off Agenda-

1. Jim Howell County Commissioner

            The board spoke to the county commissioner regarding clean ups.

Jim Howell started talking about sales tax on food and the impact it will have. Jim offered 1 hour video to share on another date about taxes. Andree said she will help get it set up.

2.  Family Fest OAC- Janea Trapp

a. Janea gave an update on the May 7th event, Kona Ice will be there and will be free to the people, along with other great venders and events.

b. The Oaklawn Activity Center is bringing us flyers for the vaccine clinic that they are having to hand out.

Executive Session- Personnel Matter

Andree makes a motion to go into executive session at 9:45pm. Don seconded not to come out until 10pm. All in favor, motion carries.

The Board came out of executive session at 9:55pm

Andree made a motion to prepare a letter for our employees on discussion of personnel matter. Don seconded, all in favor, motion carries.

Andree made a motion to adjourn at 9:55 pm. Don seconded. All in favor. Motion carries.

President________________________                                                   

Secretary_________________________

Treasurer_________________________

The next regular meeting will be April 19, 2023, at 2937 Oaklawn Drive at 7 pm.

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 4:30 pm at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT:                                                                           District Manager:                      

SECRETARY: Nichole Heird                                                 Heaven Christiansen

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                               Rebecca L. Nichols

ACCOUNTANT: Not present                                          Lindsay Quick

ENGINEER: Not present                                                 Steffannie Howlett

INSURANCE: Not present                                               

OTHER:                                                                               

The meeting was called to order at 4:30 pm on April 18, 2023.

 This was a special meeting for interviews for the Community Center Director Position.

Interview time for Steffannie Howlett was scheduled at 4:30 pm.

Interview time for Lindsay Quick was scheduled at 5:30 pm

Interview time for Rebecca L. Nichols was scheduled at 6:30 pm.

All interviewers were on time for their scheduled interview time.

            There were no others present for the interview times other than the person being interviewed.

Last interview ended at 7:02 pm.

There was discussion on each interview, after each interview. Steffannie Howlett interview was held with Heaven and Andree.

Nichole Heird joined us at 5:30 pm for the interview with Lindsay Quick.

The interview with Rebecca L. Nicholes was held with Andree, Heaven and Nichole.

All three were told that the decision would be made at the board meeting on April 19, 2023 and they would be called if they were selected for the position.

Andree made a motion to adjourn at 7:30 pm. Nicole seconded. All in favor. Motion carries.

The next regular meeting will be April 19, 2023, at 2937 Oaklawn Drive at 7 pm.

President________________________                                                   

Secretary_________________________

                                       Treasurer_________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7 pm on April 5, 2023, at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                           District Manager:                      

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                Janea Trapp

ACCOUNTANT: Not present                                          Jose Sambarano

ENGINEER: Not present                                                  Diane Fitzpatrick

INSURANCE: Not present                                                Jim Howell

OTHER:                                                                               

The district secretary read the minutes for March 15, 2023.

Nichole made a motion to accept the minutes as read. Andree seconded. All in Favor. Motion passed.

There was an addition to the March 15, 2023, meeting that was not in the minutes. There was discussion about someone doing donuts in the diamond area and took out the white fence. The Board would like to remind people that any damage to the district’s property, the repair costs comes from your district taxes. Andree made a motion to fix the split rail white fence not to exceed $500.00. Don seconded, all in favor. Motion carries.  

1)      Old Business:

Nuisance abatement-

a)      New cases – 3106 E Jonquil

b)      Old Cases:

  5028 Meadowview. The board agrees this property was completed by the owner.

c).  Publications-none

d.)  Extensions

5033 Meadowview to April 5th, 2023

There was a discussion on this property. After the discussion Nichole made a motion to have Geno go and take pictures and bring it back to the board on April 19th. Don voted yes, Andree voted No. Nichole then made a motion to pass resolution 5033 Meadowview Andree seconded; Don voted No, the board had more discussion, and agreed to have Geno go take pictures and get back and visit with Nichole before the next board meeting on April 19th. The owner of the property did not attend the meeting as requested.

4217 East Wildflower Circle: To April 19th, 2023

e)   Resolution-None

f)    Bills to resident-None

g)    Bills to county- None

Andree made a motion to move Item #3 under New Business to now on the agenda. Don seconded, all in favor. Motion Carried.

 1. Basketball court (Item 3 under new business)

 Andree shared her concerns about the past project that we had worked on with Jose. The board had been provided with a video and more information on the product offered. Jose says it’s a one-day job apart from filling in the cracks the night before. Andree wants to know if there will be a cost after 2023. Jose answered no. Jose says less wear and tear will make it last longer. All we would have to do in the future would be just to have the paint touch ups. Jose said he would leave anything that is left, and he is the representative for Kansas, and he will give it to us at his cost and not up charge us. Jim Howell shared his support of Oaklawn receiving the basketball court getting redone. Andree made a motion to have the president of the board to sign the agreement with Isonem with the thanks going to the Body of Christ ICT for the improvements being made to the basketball court at Idlewild Park. Oaklawn Improvement District will order the posts and caution tape to post around the court. Nichole seconded. All in favor. Motion carried.

Don made a motion to return to the old business; Andree seconded All in favor. Motion carried.

2)      Community Center Calendar/Report

Andree made a motion to accept the report. Nichole seconded; all in favor. Motion carried. There was discussion on the calendar. There were some changes that needed to be made. Andree will get with Heaven.

3)      Parking lot at the Oaklawn Improvement District Office area:

Work is supposed to start by the end of April when the weather is a little better.

4)       Cox Communications

Andree had several updates for the board on what she had learned since the last board meeting.

5)      Playground Update:

Andree gave an update to the board on the playground. The board reviewed the bids from Versa sport. Don wants Geno to contact the play world.

6)      4 Plex fence:

Andree gave an update on this project.  Chad is coming April 6th, 2023, to check out pen. Geno found the price on trash cans. Andree made a motion not to exceed $1,300 from trashcanswearhouse.com. Don seconded, all in favor. Motion carried. There were discussions about the trees. It will be $40-$100 for fruit trees. We will need 8 trees.

7) Tires for the District Van

Completed

(8) Office Manager Position:

Oaklawn Improvement District offered Heaven Christiansen the position. She accepted and started April 3rd, 2023.

(9) Tires For Chipper

Completed

10) 4636 SE Blvd. Manhole was located on NE corner. Trent assisted.

There was a discussion on this property. Trent Hardison, who helped lay some of the sewer lines in that part of Oaklawn, came out and assisted to help find the manhole. He provided the maps used. Geno contacted Mayer who quoted the Board around $1,500 to locate the manholes.  Don offered payment. Trent declined.  Andree suggested a $50 gift card. The board agreed to purchase the gift card.

11) Community Center Directors Position

There was discussion to start and complete all interviews before the next board meeting. Heaven is to be involved in the interviews.

New Business:

1. National Night Out

a. Fireworks

 Andree made a call, and the price went up to $3000.00. The fencing is not an issue. Andree made a motion to purchase fireworks on August 1st not to exceed $3000.00. Don seconded all in favor, motion carries.

b. Bulletin Board on 47th

The board wants to advertise National Night Out on the board on 47th heading West. Oaklawn Activity Center has yard signs from last year that will be placed in the neighborhood.

2.  Travelers Supplementary commercial automobile for uninsured motorist coverage

            Andree makes a motion for Don to sign, Nichole seconded, all in favor, motion passes.

3.  Oakview Neighborhood Association Website

Andree shared information about the Oakview Neighborhood Association webpage, the discussion was on the neighborhood yards looking bad as far as junk, garbage, and miscellaneous items. The Board would like to thank those that posted to call the improvement district and to follow the nuisance and abatement procedures, however no one showed up at the board meeting. The Board did have some discussion with our County commissioner Jim Howell. He would be supportive in helping if the event is coordinated better than the last clean up event he helped with. So, if you are interested in being on a committee to make a positive change call 316-524-0281 and leave your name to help be part of the solution.

Bills to be paid-

 Nichole made a motion to pay the bills. Andree seconded the motion. All in favor. Motion carries.

Citizens to be Heard-

None

Off Agenda-

1. Jim Howell County Commissioner

            The board spoke to the county commissioner regarding clean ups.

Jim Howell started talking about sales tax on food and the impact it will have. Jim offered 1 hour video to share on another date about taxes. Andree said she will help get it set up.

2.  Family Fest OAC- Janea Trapp

a. Janea gave an update on the May 7th event, Kona Ice will be there and will be free to the people, along with other great venders and events.

b. The Oaklawn Activity Center is bringing us flyers for the vaccine clinic that they are having to hand out.

Executive Session- Personnel Matter

Andree makes a motion to go into executive session at 9:45pm. Don seconded not to come out until 10pm. All in favor, motion carries.

The Board came out of executive session at 9:55pm

Andree made a motion to prepare a letter for our employees on discussion of personnel matter. Don seconded, all in favor, motion carries.

Andree made a motion to adjourn at 9:55 pm. Don seconded. All in favor. Motion carries.

President________________________                                                   

Secretary_________________________

                                       Treasurer_________________________

The next regular meeting will be April 19, 2023, at 2937 Oaklawn Drive at 7 pm.

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 5 pm at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                           District Manager:                      

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                Rhiannon Davis

ACCOUNTANT: Not present                                          Heaven Christiansen

ENGINEER: Not present                                                 Alexandra Cummins

INSURANCE: Not present                                               

OTHER:                                                                               

The meeting was called to order at 5.00 pm on March 22, 2023.

 This was a special meeting for interviews for the Office Manager Position.

Interview time for Rhiannon Davis was scheduled at 5 pm.

Interview time for Heaven Christiansen was scheduled at 6 pm.

Interview time for Alexandra Cummins was scheduled at 7 pm.

All interviewers were on time for their scheduled interview time.

            There were no others present for the interview times other than the person being interviewed.

Last interview ended at 7:27 pm.

There was discussion on each interview, the board called Heaven Christiansen for the position. Start date for this position will be April 3, 2023. She will not officially move to the position until after the Community Center Position has been filled.

There was discussion on back filling the community/senior center director’s position. Don wanted it posted on the digital and portable signs. Board agreed we did receive enough applicates from LinkedIn. Board decided to post it on the Oaklawn Improvement district site and the neighborhood Facebook site.  Board agreed it would be posted for 2 weeks’ time. 

Andree made a motion to adjourn at 8:15 pm. Nicole seconded. All in favor. Motion carries.

The next regular meeting will be April 5, 2023, at 2937 Oaklawn Drive at 7 pm.

President________________________                                                   

Secretary_________________________

                                       Treasurer_________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7 pm at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                           District Manager:                      

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                LeAnna Short

ACCOUNTANT: Not present                                          Mattew Spiar

ENGINEER: Not present                                                  Vanessa Buehne

INSURANCE: Not present                                                Marta Prucht

OTHER:                                                                               Christine Curry        

The meeting was called to order at 7:00pm on March 15, 2023.

The district secretary read the minutes for March 1, 2023.

Nichole made a motion to accept the minutes as read.

The agenda showed a meeting for March 8, 2023, this meeting was set up with Stan in order to work on payroll. He was not able to come in until Thursday, so there was not meeting held by the Oaklawn Improvement District Board on March 8, 2023.

1)      Old Business:

Nuisance abatement-

a)      New cases – None

b)      Old Cases:

a. 4217 East Wildflower Circle:

    Discussion was held on more items that was found on the property since the letter was sent out and that all of it would need to be cleaned. There was been progress on the property.

Andree made a motion to extend this property until April 19, 2023. Nichole 2nd all in favor motion carried.

b. 5033 Meadowview

This property was completed by owner.

c. 5028 Meadowview

There was discussion on this property, the home owner stated that it was cleaned. We explained that the pictures we have show the property not completed. So she would ask for an extension but we could not say the property was completed.

Andree Made a motion to extend the property until April 5, 2023. Nichole 2nd, all in faovor. Motion carried.

c)       Resolution-None

d)      Extension- None

e)       Publication- None

f)       Bills to resident-None

g)      Bills to county- None

2)      Community Center Calendar/Report

a. Newsletter: Board reviewed and approved the Newsletter.

b. There was discussion on the application for the senior center funding for 2024. Andree reviewed with the board. The Board approved to send the application in as presented.

c. There was discussion on Heaven completing the requirement set by the board to receive her raise, which were to complete SHICK training, become SERV safe certification and CPR certification.

Nichole made a motion to give Heaven a $1.00 dollar per hour raise for completion of the required certifications. Don 2nd. All approved motion carried.

3)      Meadow Lake Beach 2nd Addition:

There was discussion on this subject. Austin has not heard anything back from the developer. Andree would like the item removed from the agenda until we hear back from Austin on this subject.

4)      Concrete for manhole on Clifton:

This was completed we used a different contractor to complete the project.

5)      OSHA Training for employees:

All of our staff have completed the required training to meet OSHA requirements.

6)      Parking lot at the Oaklawn Improvement District Office area:

Work has been started on the parking lot.

7)      Sewer Permits:

Andree, Don, Geno and Tou meet and went over the resolution we have in place for the sewer permit. We printed off Title 16 of the Code of the City of Wichita, Kansas for a guild line to help us complete the changes to our resolution. There was discussion on the two resolution that were present to the board. Don made a motion to pass resolution 3-15-2023 C. Andree 2nd all approved motion carried.

8)      Rimrock Telephone:/ Cox Communications

Andree had several emails with our Cox representative on the cost. Andree also talked with Heaven and Stan. The board had some discussion on the subject. Andree made a motion that we go with Cox communications for the new phone system. Don 2nd all approved motion carried.

9)      Playground Update:

Geno has been in contract with two different playground companies, and we are waiting on cost information.

10)  4 Plex fence:

The 4 Plex fence is down. There was discussion on what our next step is. We talked about getting prices for some fruit trees, trash cans and to look at a walking path. Andree will get back with Geno and provide more information next board meeting.

(11). Tires for maintenance gator

 The gator is back from John Deer.

(12) Tires for the District Van

There was a mix up and the van did not make it to the shop, we are looking at taking it in on Thursday.

(13) Citizens Bank New signature cards:

            Once we approve and sign the minutes from tonight Andree will take them to the bank tomorrow.

(14) Stan Busby.

            Stan came out and worked with Andree. He will be back on march 22, 2023 to help with payroll.

Andree said that Stan has been a great help in getting things cleaned up.

(15) Welcome to Oaklawn Sign on 47th Street

The sign has been put back up. Andree did go to the Dollar General and Kwik shop but there was  no footage that showed our welcome to Oaklawn sign. She talked with Alex and Shawn.

(16) Office Manager Position:

The position has been posted on Linkedin and will run until March 20 and then the board will start interviews to back fill the position.

(17) Refrigerator from community center bids:

            The board received 2 bids for the refrigerator. Rocky Sisco for $65.00 and Meredith O’Connor for $100.00.

Andree made a motion to accept the $100.00 bid from Meredith O’Oconner for the refrigerator. Nichole 2nd all in favor motion carried.

New Business:

1)      Quick Books Plus and Payroll.

There was some discussion on what happened with Quick Books Plus and Payroll. Andree Made a motion to spend $537.50 to get intuit Quick Books for 2023. Don 2nd all in favor motion carried. Andree made a motion to  spend $590.18 for the Payroll package from Quick books for $590.19 for 2023. Don 2nd all in favor motion carried.

       2) Tires for Chipper.

The board had a discussion on the chipper needing new tires. Don made a motion for $330.70 to buy two new tires for the chipper from Shamrock. Andree 2nd all in favor motion carried.

      3) Overtime/Request off sheets:

 Hevaen put together a new overtime request sheet and a request for time off sheets. Board approved the sheets.

        4) Vanessa Buehne with the DRC:

Vanessa came out to talk with the board about a few things that are coming up with the Oaklawn Activity Center. She talked about Family Fest, the Easter egg hunt at Idlewild park, National Night Out. She thanked the board again for the $2,000.00 donation the Oaklawn Improvement District gave to the DRC. Vanessa touched base on the Oaklawn Leadership committee wanted to get back together to see how things are going. It has been a year since they last meet.

(5)        4636 Southeast Blvd. (Samuel Balderrama)

            There was discussion on this property. They had a plumber come out and they are having problems with finding the manhole to help get service to 4636 Southeast Blvd. Geno has been out to try and help we have asked Jeff with our engineering company for help as well as checking with the City Geno would like to have approval to have Meyers come out and run cameras to see if the line can be located. Board gives approval for Geno to give Meyers a call.

Bills to be paid-

 Don made a motion to pay the bills for the first half of March. Nichole 2nd all in favor, motion carried.

The board reviewed the bill for Smart Pay. Don made a motion to pay $317.92 for January Smart Pay bills for gas. Andree 2nd all in favor motion carried. Don made a motion to pay $198.16 for February Smart Pay bill for gas. Andree 2nd all in favor motion carried.

The board reviewed the bills for VISA bills for closing date 2-28-2023.

Andree made a motion to pay these amount $48.19 Andree, $387.91 Geno, $308.75 Heaven, $288.40 Nichole and $492.82 Margarita. Don 2nd all in favor, motion carried.

Citizens to be heard.

None

Off Agenda:

1. Sam’s bills:

There was discussion on our Sam’s bills with regards to online shopping. It was decided by the board to go back to going to Sam’s getting what is needed once a month. This will stop the extra charge we are seeing on are credit card bills for Sam’s.

2. Grills in the park:

It was reported that someone has decided that they needed the BBQ grills from the shelter area more than we did. Andre will get with Geno and see what the cost is to get new ones put back in.

3) Solor lights for the covered shelters.

There was a resident that asked we could investigate getting solar lights rather than them having to use electric outlets for lights. Andree will get with Geno about getting a price and report back.

Andree mode a motion to adjourn at 8:40 pm. Don seconded. All in favor. Motion carries.

The next regular meeting will be April 5, 2023, at 2937 Oaklawn Drive at 7 pm.

President________________________                                                   

Secretary_________________________

Treasurer__________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7 pm at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                           District Manager:                      

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                None

ACCOUNTANT: Not present                                         

ENGINEER: Not present                                                 

INSURANCE: Not present                                               

OTHER:                                                                      

The meeting was called to order at 7:00pm on March 1, 2023.

The district secretary read the minutes for December 22, 2022. Andree made a motion to accept the minutes for December 22, 2022. Don seconded the motion. All approved. Motion carried.

The district secretary read the minutes for January 4, 2023. Andree made a motion to accept the minutes for January 4, 2023. Don seconded the motion. All approved. Motion carried.

The district secretary read the minutes for January 18, 2023. Andree made a motion to accept the minutes for January 18, 2023. Don seconded the motion. All approved. Motion carried.

The district secretary read the minutes for February 1, 2023. Andree made a motion to accept the minutes for February 1, 2023. Don seconded the motion. All approved. Motion carried.

The district secretary read the minutes for February 15, 2023. Andree made a motion to accept the minutes for February 15, 2023. Don seconded the motion. All approved. Motion carried.

The district secretary read the minutes for February 17, 2023. Andree made a motion to accept the minutes for February 17, 2023. Don seconded the motion. All approved. Motion carried.

The district secretary read the minutes for February 22, 2023; Andree made a motion to accept the minutes for February 22, 2023. Don seconded the motion. All approved. Motion carried.

The district secretary read the minutes for March 1, 2023, 2023. Andree made a motion to accept the minutes for March 1, 2023. Don seconded the motion. All approved. Motion carried.

.

1)      Old Business:

Nuisance abatement-

a)      New cases – 5028 Meadowview

                      5033 Meadowview

                     4217 East Wildflower Circle

b)      Old cases-

         4466 S. Juniper was completed by owner.

c)       Resolution-None

d)      Extension- None

e)       Publication- None

f)       Bills to resident-None

g)      Bills to county- None

2)      Community Center Calendar/Report

Andree read the report from the Community Center Director. Andree made a motion to accept the report. Don seconded the motion. All approved. Motion carried.

.

3)      Meadow Lake Beach 2nd Addition:

Andree read a email that Austin sent to the office. At this time there is no new information to report. Austin has not heard anything back from the developer.

4)      Concrete for manhole on Clifton:

This is still not completed Geno is going to look into getting another bide to have this done.

5)      OSHA Training for employees:

We still only have one employee that has not completed all for the films. We are in hopes that she will get it done before the next meeting.

6)      Maintenance men evaluation:

The Oaklawn Improvement District Board members meet with both maintenance men at the special meeting at 4:30 pm. We as a Improvement District are very lucky to have the two maintenance men we have working for us. They stay very busy keeping our parks clean, mowing and mowing 47th Street and Clifton. They both do the above what is being asked.

7)      Parking lot at the Oaklawn Improvement District Office area:

The weather has slowed this project down.

8)      Facebook for meeting:

At this time the project is on hold until we get a new office manager in. It will be removed and put back on at a later date.

9)      Sewer Permits:

We reviewed the paperwork we have on what our sewer permits sat at this time. Discussion on this was held and we agreed that we need to go back to the drawing board. Don and Aree will work on redoing the permit and bring it back to the board at the next meeting.

10)  Rimrock Telephone:

Andree gave a update on what she and Heaven learned since the last meeting. The Oaklawn Improvement District is under contract with Cox Communication until November 2023. If we go with Rimrock before that time we will have to pay a fee to Cox Communication to get out of the contract early. Cox did put together a plan for the board to review with new telephones under Cox Communications. Andree is to get back with Cox Communication to make sure of what the new bill would be for sure. The statement is not easy to read. 

11)  Playground Update:

Andree shared some of what her and Geno had done on this project since the last meeting. Geno is going to meet with a playground company on March 7, 2023. We have also reached out to a few other places to see what kind of different things are out there that we might be able to do with our budget.

12)  4 Plex fence:

Don had asked us to get bids for the removal of the fence.

Stephens Fence $3500.00

Joes Home Service $3949.00

Done Right Construction $2200.00

Greg Hesse $5,700.00 cutting the post.

Don made a motion to accept Done Right Construction for $2,200.00 with post being cut below ground level so that maintenance can mow. Nichole seconded the motion. Andree abstained. Motion carried.

13)  Business Cards.

Office manager had ordered the new business cards.

14)  Tires for maintenance gator:

Gator is still in the shop getting the tires replaced.

New Business:

1)      Tires for District Van.

Maintenance reported that when he did the oil change on the van that we needed to look into getting two new tires. Maintenance got us a bid from Shamrock. Andree made a motion not to exceed $400.00 to come out of general fund for the replacement of the two tires. Don seconded. All in favor. Motion carries..

2)      Thank you note from Derby Recreation:

Andree read a thank you note from Chris with the Derby Recreation for the $2,000.00 donation that the Oaklawn Improvement District gave to the Derby Recreation.

.

3)      Citizens Bank new Signature cards:-

Andree gave the board an update from Darby with the bank. Andree made a motion to sign new signature cards for our accounts with Citizens Bank. Don seconded. All in favor. Motion carries.

4)      Stan Busby CPA

Andree gave the board an update on where we are sitting with our books. BFR CPA had reached out to Stan Busby. He use to work for BFR doing Oaklawn Improvement District Books. Stan gave Andree and call and they talked. Andree would like to board to  look at using Stan to help will us lined out with our books as well has help with payroll. Stan free is a lot less than BFR. BFR will still be our accounting company. Stan is only consulting the district. Andree made a motion to have the president sign the engagement letting with Stan Busby CPA. Don seconded. All in favor. Motion carried.

5)      Welcome to Oaklawn Sign on 47th and Clifton.

There was an accident over the last weekend and there was damage to the welcome to Oaklawn sign. This is the large rock sign. There was no police report filed. Andree will check and see if Dollar General might have any security footage. That and check with Kwik shop as well. Andree made a motion to have Etched in stone fix the Oaklawn sign on 47th by Dollar General not to exceed $1,200.00. This will come out of the general fund. Don seconded. All in favor. Motion carries.

6)      Office Manager Position.

There was discussion on replacement of the office manager position. We will post the job for two weeks, Andree will work with Heaven to get this done on Indeed or another company.

7)       Refrigerator for Senior meals.

Sedgwick County had given money to the Aging Project to get some new equipment for the meal programs at the senior center. Andree and Heaven have been working on this project for a while. The new refrigerator will be delivered this week from Lowes. We will look at taking seal bids for the old one that was in the kitchen. The money from the refrigerator will go into the community center checking account.

Bills to be paid-

Andree made a motion to pay the bills from February 15, 2023, to March 1, 2023. Don seconded. All in favor. Motion carried.

Citizens to be heard.

None

Off Agenda:

None

Don mode a motion to adjourn at 9 am. Andree seconded. All in favor. Motion carries.

The next regular meeting will be March 15, 2023 at 2937 Oaklawn Drive at 7 pm.

President________________________                                                   

Secretary_________________________

                                       Treasurer_________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

A special meeting was called to order at 4:30 pm on March 1, 2023, at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                                  Geno Mullins                                                 

SECRETARY: Nichole Heird                                              Tou Vang

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                None

ACCOUNTANT: Not present                                         

ENGINEER: Not present                                                 

INSURANCE: Not present                                                

OTHER:                                                                      

The special meeting called to order at: 4:40 pm. Andree made a motion to go into executive session at 4:45 pm not to come out before 5 pm. with Tou Vang and all board members. Nichole 2nd all in favor.

Came out of executive session. There was no action taken in the executive meeting, the board met with Tou to review his performance review. All board members agreed with the performance review.

Andree made a motion to go into executive session at 5 pm not to come out before 5:30 pm with Geno Mullins and all of the board members. Nichole 2nd all in favor.

Came out of executive session. There was no action taken in the executive session, The board met with Geno to review his performance review. All board members agreed with the review.

Andree made a motion to adjourn at 5:40 pm. Nichole 2nd all in favor.

The next regular meeting will be held on March 1, 2023. At 7:00pm

The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

President________________________                                                   

Secretary_________________________

                                       Treasurer_________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

A special meeting was called to order at 5 pm on February 22, 2023, at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                                         

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                None

ACCOUNTANT: Not present                                         

ENGINEER: Not present                                                 

INSURANCE: Not present                                                

OTHER:                                                                      

The meeting was called to order at 5:00 pm. The special meeting was to give the board members an update on action that has been taken since the release of the Office Manager.

      A. An email was sent to have her removed from the Oaklawn Improvement District credit cards.

      B. An email was sent to one source to have the account for the office changed.

      C. An email was sent to the district attorney with a brief summary of what occurred on February 

            17, 2023.

      D/ Calls were made to our accountant and the bank informing that of the change at the Oaklawn.  

           Office.

      E. There was a discussion on insurance coverage for part-time workers.

      F. Discussion on reading and signing of minutes from February 15, 2023, board meeting. So that

           Andree can take them to the bank.

Andree made a motion to have new signature cards that have only the three board members on the cards. Nichole seconded. All in Favvor.

Andree made a motion to adjourn at 5:45 pm. Nichole 2nd. All in favor. Motion carried.

 Special meeting at 4:30 pm on March 1, 2023, to give maintenance their performance reviews.

The next regular meeting will be held on March 1, 2023. At 7:00pm

The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

President________________________                                                   

Secretary_________________________

                                       Treasurer_________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00pm on the 1st day of February 2023 at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                       EMPLOYEES PRESENT

PRESIDENT: Don Winton                                     District manager: Margarita Crider                                                                        

SECRETARY: Nichole Heird                                              

TREASURER: Andree Sisco

CONSULTANT                                                            GUEST

ATTORNEY: Not present                                                    Dontie Brock                                                        

ACCOUNTANT: Not present

ENGINEER: Not present

INSURANCE: Not present

OTHER:

The meeting was called to order at 7:00pm on the 1st day of February 2023. The district manager read the minutes for January 18th, 2023. Andree made a motion to accept the minutes as read. Nichole seconded. All approved. Motion carried.

District manager read the minutes for January 4th, 2023; corrections still need to be made. Margarita will email the minutes to Nichole for review before the next board meeting.

District manager read the minutes for December 21st, 2023; corrections still need to be made. Margarita will email the minutes to Nichole for review before the next board meeting.

1.      Nuisance Abatement:

a.       New cases- None

b.      Old cases- None

c.       Resolution- None

d.      Extension- None

e.       Publish- None

f.       Bills to resident- None

g.       Bill to county- 4550 Jade pending the boards answer concerning the correct amount.

Discussion on 4550 Jade.

Andree made a motion to wave $109.85 to charge the resident the amount we sent for collection. Don seconded the motion all approved. Motion carried.

2.      Community Center calendar/ Report-

The board reviewed the newsletter/calendar there was some changes that needed to be done. Andree will get with Heaven tomorrow to fix the newsletter/calendar.

3.      Meadow Lake beach 2nd addition-

There was a special meeting held @ 4:30pm with Austin Parker. He was unable to attend the meeting @ 7:00pm. So, the board met at 4:30pm. There was a discussion held with Austin Parker and Kevin Cavan, with Guill & Bell which are the attorneys who the district use for bonds. They will report back to us by the 15th of February with any new information.

4.      Concrete for manhole on Clifton-

Due to the weather this is not completed yet.

5.      OSHA-

4 out 5 employees are finished with this item.

6.      Maintenance men evaluation-

This is still being worked on.

7.      Smart Pay-

Smart Pay comes out automatically when the gas cards are used. The board will review it at the end of the month when the invoice comes in. This is due to it being deducted automatically.

8.      Parking lot at OID-

There was a discussion about the parking lot. We received a bid from ACORN for $13,282.69. Pave the way $10,200.00. HOLLAND PAVING $12,395.64.

Andree made a motion not to exceed $13,000.00. Nichole seconded the motion. All approved. Motion carried. This is to come out of the Sewer fund.

9.      DRC-

Addressed at the last meeting.

10.  Zoom meetings-

More discussions will be held on the zoom meetings. At this time the board decided not to do zoom meetings. They instructed to look into what it would take to do live videos on Facebook.

New Business

1.      Old Dishwasher-

There was a discussion on the old dishwasher. The board we would put it out for seal bids. The bids will be open at out next board meeting on February 15th, 2023. Andree will work on a flyer to post in the center, and she will also put it out on Facebook.

2.      Business cards-

There was a discussion on business cards. The board decided on new business cards. Margarita is to order new business cards for, Heaven, Geno, and Tou. The new cards should be here by the beginning of April 2023.

3.      Sewer permit-

There was a discussion on sewer permits. The information was sent to the District Manager. It was not forwarded to the board members, so this item was tabled.

4.      Easter egg hunt-

There was a discussion on the Easter egg hunt that is held at Idlewild park.

Don made a motion to be a silver sponsor in the amount of $250.00. Nichole seconded the motion. All approved. Motion carried.

5.      Vacuum cleaner-

There was a discussion on this. This item should have been taken off.

Bills to be paid.

Nichole made a motion to accept and pay the bills between January 18th – February 1st.

Don seconded the motion. All approved. Motion carried.

Off Agenda items

Nichole asked if it was okay to get a sympathy gift for a teacher. Andree explained to Nichole that she is a board member, and that if she wishes to get a special gift for a teacher or anyone.  as a board member she can. Andree would like for Nichole to use caution when doing so because it can lead to others not receiving the same treatment if going through the same situation.

Don made a motion to adjourn the meeting at 8:30pm. Andree seconded the motion. All approved. Motion carried.

The next meeting will be held on February 15th, 2023. Meeting location will be 2937 Oaklawn Dr. Wichita Ks 67216

                                                    PRESIDENT__________________________

                                            TREASURER__________________________

                                             SECRETARY__________________________

Oaklawn Improvement District

Minutes of directors meeting

The meeting was called to order at 7:00 PM. the 15th day of February 2023. At Oaklawn Improvement District, 2937 Oaklawn Dr. Wichita, Kansas 67216.

Directors present                                                                Employees present.

President-Don Winton                                                         District Manager- Margarita Crider

Secretary- Nichole Heird                             Community Center Director- Heaven Christiansen 

Treasurer- Andree Sisco

Consultants                                                                                Guest                                                        

Attorney-Not present                                                                               Rosie Sears

Accountant-Not present                                                             Andrea Gerringer

Engineer- Not present                                                               Rhonda Davenport

Insurance- Not present.

Other

The meeting was called to order at 7:00 PM on the 15th day of February 2023. The district manager read the minutes for February 1st, 2023. Nichole approved the Minutes as read. Don seconded the motion. All approved. Motion carried.

The minutes for January 4th, 2023; still need corrections before they can be posted. Margarita will email the minutes to Nichole for review before the next board meeting on March 1st, 2023.

The minutes for December 21st, 2022; still need corrections before they can be posted. Margarita will email the minutes to Nichole for review before the next board meeting on March 1st, 2023.

Old Business

1.      Nuisance abatement

a.        New cases- 4466 S Juniper

b.       Old cases-None

c.       Resolution -None.

d.      Extension- None.

e.       Publish- None.

f.       Bills to resident- None

g.      Bill to county- None

2.      Community Center calendar/report-

Heaven’s calendar/report was approved.

3.      Meadow Lake Beach 2nd addition-

There is nothing new to report. There was a discussion on the new addition. The board members are going to look into finding 3 assessors for 2nd addition.

4.      Concrete for the manhole on Clifton-

This project will begin when the weather allows.

5.      OSHA Training-

4 out of 5 employees have completed the training. Matty is in the process of completing the OSIA training exercise.

6.      Maintenance evaluation-

Don is in the process of completing our maintenance men's evaluations.

7.      Parking lot paving-

Pave the way is in the process of. completing this project. It began today, February 15th, 2023.

8.      Facebook Live-

Margarita is still gathering information, for us to use Facebook live, during board meetings.

9.      Old dishwasher-

There was discussion about the silent bids for the old dishwasher.

Andree made a motion to accept the bid of $150.00 for the old dishwasher. Nichole seconded the motion. All approved. Motion carried. The money will be put into the community center fund.

10.  Sewer Permit-

Board members had still not received the paperwork for the permit

. Andree printed out for the other board members for them to review before next board meeting.

New Business

1.      Rimrock- Andrea

There was a discussion about installing new phones at the OID. Andrea gave us some insight on the pricing, the features, and advantages of Rimrock. Margarita is to gather the pricing of the dialer systems. And the shop phone plus Internet. We are open to trying Rimrock for one week risk free.

Don made a motion to try Rimrock for a week. Nichole seconded the motion. All approved. Motion carried.

2.      Heaven- Community Center Director-

a.       CHIP-

There was a discussion on CHIP and moving forward. This will be beneficial for OID. Heaven may be a co-chair and will need to attend 3 hours a month commitment.

b.      Toiletries for the community-

There was a discussion on assisting the community with toiletries during commodities week. We are currently looking into storage for said toiletries. This is a program that is sponsored by basic needs. Emily help to set this up for us. The board agreed that it is a needed program. We will find space to keep the items in our overflow commodities room.

            c. Heaven shared some information with the board on staffing.

3.        Automatic withdraw for utilities-

There was a discussion on whether we wanted to pursue automatic withdraw for the OID utilities. The board is not in favor of doing this at this time.

4.      Playground-

Andree shared a posting from the Oaklawn Kansas Neighborhood page about a concern that our playground in the park was in bad shape. There was a discussion on updating the playground and improving some of the equipment from the community. Andree will brainstorm with Geno to see what they can come up with and get back to the board. Andree shared some pictures that Geno had taken of the playground.

5.      4-Plex-

There was a discussion on taking down the fence. Andree would like to do some exploring. And try to get the fence taken down in sections before using our maintenance man.

Try to get the fence taken down in sections before using our maintenance man. Don would like Geno to get some bids on just having the fence removed by an outside company.

Off agenda items-

1.      Painting Oaklawn Community Center

There was discussion about painting the Community Center side. The staff is wanting to paint during closed hours on a weekend. Staff is looking at painting on March 4th, 2023.

Staff will be paid OT for this project.

2.      Meeting time-

There was discussion about possibly moving the board meeting time to 5 pm. At this time the board is leaving out meeting times at 7 pm.

3.      Salary Transfers-

There was discussion on salary transfers, this would be transfers from the general fund to the sewage fund to replace salary dollars for the maintenance staff when they are doing other times not related to sewers. There was not a motion on this until we get all the books finished for 2022. 1st quarter should be $6,829.50.2nd  quarter should be $9,143.40. 3rd quarter should be $8,303.00 and 4th quarter should be $4,232.25. Remember that our maintenance is who is out cleaning the parks in our area as well as mowing 47th and Clifton on the homeowner’s sides. They help with our TEFAP food giving out each month. They are the employees that help clean up our nuisances as well. Due to the rules with doing sewers we have to have two full time maintainers men and we have to look at keeping them busy.

4.      Equipment and area maintenance-

We had to put some equipment into the shop on the bush hog and tractor. There was discussion on this subject.

Andree made a motion to pay for the maintenance of the bush hog and our John Deere tractor. Not to exceed $ 1,700.00. Don seconded the motion. All approved. Motion carried.

There was paperwork in our folders that the maintenance gator needs tires. There was some discussion on the gator tires. Andree made a motion to buy tires for the gator not to exceed $ 1,200.00. Don seconded the motion. All approved. Motion carried.

There was some trouble with the hose on the sewer machine. Andree made a motion to approve the bill for Hyspeco, not to exceed $ 1,000.00. Don seconded the motion. All approved. Motion carried.

          5. DCF Office temperature:

There was some trouble with the heat and sir in the DCF office. Andree made a motion to repair the furnace on the north side of the building. Not to exceed $600. Through Another heating and Air. Don seconded the motion. All approved. Motion carried.

Bills to be paid-

Andree made a motion to accept the visa bills as presented. Nichole seconded the motion. All approved. Motion carried.

Nichole made a motion to pay the Smart Pay gas bill. Don seconded the motion. All approved. Motion carried.

Andree made a motion to go into executive session at 9:30 pm, they will not get out until 10:00pm. Went back in at 10:05pm, came out 10:55pm. No action was taken in executive session.

The board agreed to have the maintenance man come in at 4:30 pm on March 1, 2023 to have their performance review completed.

The board agreed to have Andree make contract with Austin Parker to complete paperwork to terminate an employee.

Andree made a motion to adjourn the meeting at 11:00pm. Don seconded to motion. All approved. Motion carried.

                                                President____________________________

                                                Secretary_____________________________

                                                Treasurer____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

A special meeting was called to order at 4:30 pm on February 17, 2023 at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                               District Manager- Margarita Crider    

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                None

ACCOUNTANT: Not present                                         

ENGINEER: Not present                                                 

INSURANCE: Not present                                                

OTHER:                                                                      

The meeting was called to order at 4:30 pm. Andree made a motion to go into executive session at 4:30 pm and come out at 4:35 pm. Nichole 2nd all in favor.

Came out of executive session at 4:35 pm. Andree made a motion to terminate the Oaklawn Improvement District manager. Nichole 2nd all in favor.

Andree made a motion to go into executive session with Margarita Crider at 4:40- pm. not to exceed 20 minutes. Don 2nd all in favor.

Came out of executive session at 4:50 pm. No action taken in executive session.

Don made a motion to give the office manager a severance pay of $1200.00. Andree 2nd all in favor.

Andree made a motion if the board was in favor of the district manager keeping her laptop, Board voted no.

Andree made a motion to go back into executive session at 5:00 pm. Don 2nd all in favor. Board came out of executive session at 5:50 pm. No action taken in executive session.

Andree made a motion that the board meet again on Wednesday 2-22-2023 to give a board update and to sign payroll checks.

Andree made a motion to adjourn at 6:00 pm Nichole 2nd all in favor.

 Special meeting at 4:30 pm on March 22, 2023, to give the board an update.

The next regular meeting will be held on March 1, 2023. At 7:00pm

The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

President________________________                                                   

Secretary_________________________

                                       Treasurer______________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00pm on the 4th day of January 2023 at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                        EMPLOYEES PRESENT

PRESIDENT: Don Winton                                                        District Manager: Margarita Crider

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                               GUEST

ATTORNEY: Not present                                                               Paul Bush- OneSource

ACCOUNTANT: Not present                                                         Rory- API      

ENGINEER: Not present

INSURANCE: Not present

OTHER:

The meeting was called to order at 7:00pm on the 4th day of January 2023. The district manager read the minutes for December 21st, 2022. Don made a motion to accept the minutes from December 21st, 2022. Nichole and Andree both noticed errors to the minutes from December 21, 2022. After some discussion the board decided to have the district manager redo the minutes from this meeting and present them at our next board meeting.

Old Business:

1.       OneSource-

  Don made a motion to move item number 2 OneSource to item #1. Andree seconded the motion. All approved carried.  Motion carried.

There was a discussion about not being pleased with OneSource’s IT rep. Nichole requested that OneSource speak to their current IT rep about their quality in Customer Service, or possibly provide someone else.

All items were moved up.

2.       Rory- Aging projects

It has never been in the contract for the Oaklawn Improvement District to deliver homebound meals. This is due to the number of staff that we have as well as insurance reasons. The Aging projects is having staffing problems as well.

a.       There was a discussion about meal deliveries to the homebound residents. Rory expressed that he felt it was important for whoever delivers meals to these residents to get their eyes on them and make sure they are okay. Some of them have health issues, which is a concern to Rory.  

b.       Danielle and Fred may be able to deliver without holding the OID liable as volunteers. We would only do the prep of the meals and that is where our responsibility ends. Rory will provide insurance information to OID for volunteers, and peace of mind.

c.       Don made a motion to have Matty Santibanez prep the homebound meals for API.  The OID will not deliver meals. Nichole seconded the motion. Andree voted no. Approved. Motion carried.

d.      Rory will work with Fred and Danielle on the delivery of the homebound meals. When Fred or Danielle can not deliver the meals Rory will have the meals delivery done by the person bring the food.  

3.       Nuisance Abatement-

a.       New cases- None

b.      Old cases- None

c.       Resolution- None

d.      Publication- None

e.       Bills to resident- 4550 Jade. Started on 12/30/22.

f.        Bills to County- None

4.       OID Christmas party-

We calculated the cost for the OID Christmas party. The price for the entire event was $7,032.04. This event has been done for many years it is to thank our supporters in the community.

5.        Community Center Report-

a.        There are some corrections that need to be made before it can be sent out. Andree will get with Heaven to understand the report and calculate numbers then the report will be sent in to meet the County deadline.

b.        Oaklawn/Sunview Senior center cost the residents of Oaklawn roughly $30,000 we have only 69 residents from the Oaklawn area that are signed up for the senior program. The rest of the participants are from other areas in Wichita. The Improvement District Board wishes we had more residents from our area that would think about attending functions put on by the Community/Senior center director.

6.       Oaklawn Community Center Christmas party-

a.       There were 62 people that attended the Oaklawn Community Center Christmas party.

b.       The Oaklawn Community Center Christmas party did not exceed $500.00 in expenditures.

7.       OSHA Training-

All Oaklawn Improvement District employees are to watch training films and take a quiz about fire, ergonomics, and lifting by Friday, March 24th, 2023.

8.       Budget review-

There was a discussion about having a meeting with Darby from Citizens Bank of Kansas. The board decided that there should be a close look at how to categorize funds better for the year 2023 and to make sure it is in the right account.

9.       Dishwasher-

The dishwasher will be installed before the end of January 2023.

10.   Fall Festival-

The Fall Festival account is now closed.

11.   Bus-

The board of Directors decided against buying this bus. It was decided that it was not a smart move.

12.   Derby rec-

a.       The OID is donating a Check to the Derby rec center on February 14th, 2023.

b.       The DRC from the wellness committee gave us paperwork to distribute during commodities.

Item 1 on the agenda and item 8 were the same item. Meadow Lake Beach 2nd addition we had no updates from Austin Parker and he was not at our meeting.

New Business:

1.       Maintenance Men evaluation-

There was a discussion on having an evaluation for the OID Maintenance employees.

2.       Payroll time-

Margarita would like 1-2 hours of time to complete payroll undisturbed. The board of directors would like Margarita to get used to multi-tasking and being able to do payroll with other tasks at the same time.

3.       Census financial survey-

Andree and Margarita will fill out and submit this survey together.

4.       Cost of living-

Andree made a motion to go with the cost of living for 2023 of 8.7%. Don seconded the motion. All approved. Motion carried.

The check for January 27th, 2023, will reflect the new cost of living raise.

5.       Holidays-

There was a discussion on which holidays we are going to celebrate at the OID. Margarita is to print a new paper reflecting the holidays for 2023. We are keeping the same holidays as we did last year.

         6. Employee Meeting:

            There was discussion on Oaklawn Improvement District holding employee meetings. The board          

             agreed that we should look at doing this each quarter to help ensure that all employees are on the  

             same page.

Bills to be Paid:

Don made a motion to pay bills. Nichole seconded the motion. All approved. Motion carried.

Off Agenda:

1. Verus checks:

The checks that we have for the community center account are the Old ones from Verus and they have not been Verus for a while we got a call telling us that they will no longer take those checks that have Verus on them. We ordered new checks for the Community Center with Citizen’s bank.

Don made a motion to adjourn the meeting at 9:05pm. Andree 2nd all in favor.

The next regular meeting will be held on January 18th, 2023. At 7:00pm.

The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

                                                                     President______________________________

                                                                     Secretary______________________________

                                                                     Treasurer_____________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7 pm at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, Ks 67216

DIRECTORS PRESENT                                                    EMPLOYEES PRESENT

PRESIDENT: Don Winton                                           District Manager: Margarita Crider                       

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                    GUEST

ATTORNEY: Not present                                                None

ACCOUNTANT: Not present                                         

ENGINEER: Not present                                                 

INSURANCE: Not present                                               

OTHER:                                                                      

The meeting was called to order at 7:00pm on the 21st day of December 2022. The district manager read the minutes for December 7th, 2022. Andree made a motion to accept the minutes for December 7, 2023. Nichole seconded the motion. All approved. Motion carried.

1)      Old Business:

Nuisance abatement- None

a)      New cases – None

b)      Old cases-None

c)      Resolution-None

d)      Extension- None

e)      Publication- None

f)       Bills to resident- 4550 Jade.  

g)      Bills to county- 4916 Tierra, 4930 Jade, 3029 Locust

2)      Truck bid-

i)        Board accepted an offer for $700.00. The truck was bought, and the title was turned over. Our Company Logo was taken off the vehicle.

3)      Team Vision-

i)        Team Vision did agree to our new contract. The agreement begins on Monday, January 9th, 2023.

4)      Christmas party Community/Senior Center side-

i)        There was a discussion on The Community/Senior side Christmas party. Once the cost of the bill is calculated we can close this item out.

5)      Breakfast with Santa-

i)        There was a discussion about the cost to the Oaklawn Community for breakfast with Santa in the future. Oaklawn Community Center will have separate prices for children and adults. Santa will be provided, and parents are welcome to capture their pictures. The Community Center will no longer take pictures at this event unless the parent has no camera, then we will take a pictures, however they will have to come back at a later time to pick up the picture.

6)      Meadow Lake beach 2nd addition-

i)        There is talk about the possibility of breaking ground in early 2023.

ii)      Austin Parker will be at the January 18th meeting with bond council.

7)      Concrete for manhole on Clifton-

This project has not yet been completed.

8)      Dishwasher-

i)        We received a new dishwasher thanks to Sedgwick County, there was however a cost to have it installed. It will be installed in early January 2023, and this will be billed to Community Center side. ½ General, and ½ Senior

9)      Trailer-

i)        The new trailer that the Oaklawn Improvement District was picked up by maintenance on December 16th, 2022.

10)  OneSource-

i)        Margarita will call OneSource and speak to a manager about not being happy with the current rep we have. If they are unable to provide a new rep, we will look for a new IT rep for the OID.

11)  OID Christmas party-

i)        Our last step on this item is to conclude the total cost of the OID Christmas party.

12)  Kwik Shop (smart pay)

i)        Andree was able to get this completed. Our limit for our gas cards is $150.00 per Credit Card. There is one Credit Card issued for each maintenance man, to be taken out of the Sewer fund. One for the Office to be taken out of General. #6460

13)  Black chairs-

i)        On December 7th the board approved to purchase 6 black chairs not to exceed $300.00. Due to the extra freight cost, it exceeded $300.00.  Don made a motion for the black chairs. We are not to exceed $425.00. Nichole seconded the motion. All approved. Motion carried.

New Business:

1)      Annual/Sick leave-

a)      There was a discussion about calculating and using Annual/Sick leave for OID staff. Directors would like us to make sure we have Annual/Sick leave for any absence.

2)      QuickBooks-

We are not quite ready for Direct Deposit on Payroll. Margarita will not use Quick Books on her laptop. It is only to be used on her desktop at OID. The cost of Payroll went up per employee, therefore there was an upgrade on Quick Books.

3)      Fall Festival fund-

a)      Margarita is to close the fall festival account and move the funds to the Community Center fund.

b)      Don made a motion to close the Fall Festival account. Nichole seconded the motion. All approve. Motion carried.

4)      Security Bond for Andree-

a)      Don made a motion to pay $600.00 for Andree’s security bond. Nichole seconded the motion. All approved. Motion carried.

5)      Agreement with Senior/Community Center-

a.      Andree made a motion to have the President sign the Agreement with the Senior/Community Center. Between Sedgwick County and Oaklawn Improvement District. Nichole seconded the motion. All approved. Motion carried.

b.      We are going to receive $37,750.00 for the Senior/Community Center side from Sedgwick County for 2023.

6)      OSHA Training-

We need to purchase 4 films on training in fires, slips and falls, and a film on how to lift properly.

a)      Andree made a motion to purchase these films. Not to exceed $350.00.

Don seconded the motion. All approved. Motion carried.

7)       Running board-

a)      Andree made a motion to purchase the running boards not to exceed $1500.00   Don seconded the motion. All approved. Motion carried.

8)       Budget Review-

a)      There was a discussion on the general fund budget.

b)      Andree made a motion to move $20,000.00 out of the General fund to the          Senior/Center fund. Don seconded the motion. All approved. Motion carried.

c)       Andree made a motion to donate $2,000.00 to the Derby Recreation Commission. Don seconded the motion. All approved. Motion carried. These funds are to go to the Oaklawn Activity Center.    

d)      We will look at the transfer for maintenance once we ensure funds are there to transfer from the General fund to the Sewer fund. At this time we are advised not to make that transfer, with a new person doing the accounting in our office we need to make sure that the funds are there for the transfer.

9)       Christmas Card-

a)      We received a Christmas Card from Gilmore & Bell PC

Bills to be paid-

a)      Nichole made a motion to pay the bills. Andree seconded the motion. All approved. Motion carried.

b)     There was a discussion about how to explain the OID Visa Credit Card bills to the board. This is to explain how funds are spent due to having automatic withdrawal. All expenses must be acknowledged by the board.

c)      Visa bills will be given to the board for their review. Then they will be approved after each bill is reviewed.

1)       Executive Session:

a)      Andree made a motion to go into executive session at 8:30pm.  Performance evaluation completed for Heaven. No action taken. The board came out of executive session at 9:07pm

b)      Don made a motion to go into executive session at 9:10pm for Margarita, Andree seconded the motion. All approved. Motion carried.  No action taken. Nichole made a motion to come out of executive session at 9:43pm.

c)      Margarita understands that her hours of employment are from 8-5 Monday through Friday. On board meeting days she is to work from 12-9. If she works past 9, she may receive overtime pay.

Off Agenda:

We received a certified letter regarding the bus we used to own. Andree is going to check with Austin Parker (Lawyer) to see if we could possibly buy the bus back. The person that bought the bus failed to register it. It was taken to get some work done and they did not go back to pick it up, which is why we received the certified letter. We have until January 4th, 2023, to decide.

Andree made a motion to adjourn the meeting at 10:25pm. Nichole seconded the motion. All approved. Motion carried.

The next regular meeting will be held on January 4th, 2022. At 7:00pm

The meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216.

President________________________                                                   

Secretary_________________________

                                       Treasurer_________________________

OAKLAWN IMPROVEMENT DISTRICT

  MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00pm on January 18th, 2023, at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, KS 67216

DIRECTORS PRESENT                                                                  EMPLOYEES PRESENT                                                         

PRESIDENT: Don Winton                                              District Manager: Margarita Crider

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                            GUEST

ATTORNEY:                                                                             Christine Curry

ACCOUNTANT:

ENGINEER:

INSURANCE:

OTHER:                                                                                                        

OTHER: Derek Smith

The meeting was called to order at 7:00pm on 18th day of January 2023. The District Manager read the minutes for January 4th, 2023. Corrections need to be made. The board did not approve minutes.

 The district manager also read the minutes for December 21st, 2023. The board did not approve minutes. Corrections need to be made.   

DRC-Baseball contract-

Andree made a motion to move item #4 under new business to be first on the agenda. Don seconded the motion. All approved. Motion carried.

a.      Derek Smith from the DRC presented the contract for baseball for 2023. The board reviewed the contract. There was a discussion about the 2023 contract.

             Andree made a motion to have the president of the board to sign the contract. Don seconded the motion. All approved. motion

b.      Derek Smith presented a flyer of events for January 2023 for the Oaklawn activity center. The board agreed that if the OAC printed the flyers, we would send them out with commodities and in the Senior newsletter. If they can get to us in adequate time.

Andree made a motion to return to old business, item # 1 nuisance abatement. Don seconded the motion. All approved. Motion carried.

1.    Nuisance abatement:

a.       New case- none

b.     Old case- none

c.      Resolution- none

d.     Extension- none

e.      Publication- none

f.       Bills to resident-4550 Jade. Still waiting on payment from owner of record

g.      Bills to county- none

2. Community Center Calendar/Report-

a. Board report-

 on February 21st she has Shieck training from 9-5. The board accepted the report. 12-22-22 to 01/08/23

b.     Newsletter-

board reviewed the newsletter. Andree will talk to Heaven about changes that need to be made to the newsletter.

c.      Calendar-

The board reviewed the calendar. Nichole wanted an s at the of Heaven’s crafts on the Calendar.

3. Meadow Lake 2nd addition-

Margarita gave the board an update from Austin Parker. Austin Parker would like a meeting on February 1st @ 4:30pm. To talk about bonds concerning Meadow Lake 2nd addition.

There was a discussion about who could attend the meeting, all board members agreed that they could be present at 4:30pm on February 1st, 2023.

Special meeting on February 1st, 2023, will be held at 2937 Oaklawn Dr. Wichita, KS 67216

Margarita will reach out to Austin Parker to confirm the meeting.

4. Concrete for the manhole on Clifton-

This item is still open.

5. OneSource-

Margarita updated the board regarding why new emails were assigned.

6. OSHA Training-

All OID employees are to do the required training and quiz before March 24th, 2023.

7. Running boards-

This project is complete.

8.    Rory- API

This item is complete.

9.    Budget review-

Budget review was completed last board meeting.

10. Dishwasher-

The dishwasher has been installed. Geno had to make a board to align it with the counter. The check needs to be corrected where half of the funds are pulled from senior and half from General funds.

11. Bus-

Geno investigated more prices on buses. The board agreed that this item will be dropped and added back to the agenda when and if a bus of our price range is found.

12. DRC-

Heaven and Nichole are going to present the check on February 14th, 2023.

13. Verus bank/Citizen’s bank

Margarita and Andree went to Citizen’s bank of Kansas to talk to Kelly about the difference between what our bank account shows and what QuickBooks shows. It was determined that it was related to taxes.

14.  Maintenance men evaluation-

This item is still in process.

15. Census Financial survey-

Andree and Margarita got this survey complete before January 18th, 2023.

16.  Cost of living-

Andree made a motion to add the cost of living to the agenda. Don seconded the motion. All approved. Motion carried.

The board agreed at the January 4th, 2023, meeting that the employees would receive a cost of living raise of 8.7%. Andree reminded the board that Tou, Geno, and Margarita’s pay come out of Sewer fund. Heaven and Matty’s pay come out of Senior and General fund.

Matty- 11.00*8.7=.96=$11.96

Tou- 18.00*8.7=1.58=$19.58

Geno- 20.00*8.7=1.74=$21.74

Margarita- 17.00*8.7=1.48=18.48

Heaven- 17.00*8.7=1.48=18.48

New Business:

1.    My Pay (Smart pay)-

There was a discussion about how often these funds are deducted. We reviewed the statement for December 2022

2.    Red bud lake improvement District-

Red bud lake improvement district contacted Andree about nuisance abatement. Andree sent them information on what the OID does with nuisance abatement. If you would like to review it. It is in correspondence 2023.

3.    Parking lot at the OID-

The board would like maintenance to get at least one more bid. So far, we have Holland Paving.

4.    DRC- moved up in the agenda.

5.    Zoom meeting-

There was a discussion on zoom meetings. The board agreed that the district manager and the secretary would be the ones that would run it during the meetings. They would be the host of these zoom meetings if the board decides to go with it. The board talked about a trial run; Margarita is to get more information before the next board meeting. This is what the cost would be:

 $150.00 Paid annually per user.

-30 hours per meeting

-100 attendees

-team chats available

-zoom QSS adds in near-real-time

6.    Checks-

Margarita shared with the board that we need to order checks for Senior center and OID.

Nichole made a motion to purchase the checks not to exceed $700.00. Andree seconded the motion. All approved. Motion carried.

7.    Holland Paving-

This was discussed under item #3 new business.

Bills to be paid-

There was a discussion about bills to be paid. The bill for the plumber (Installation for the dishwasher) needs to be re-done half of the bill out of senior, and the other half out of general.

Margarita reviewed the Visa bills with the board since they are automatically withdrawn from the account.

Margarita also shared with the board that the accountant showed her how to deduct from the correct line item.

Don made a motion to accept the bills to be paid. Nichole seconded the motion. All approved. Motion carried.

Citizens to be heard: None.

Off agenda:

1.    Travelers insurance-

There was a discussion on Traveler’s insurance.

2.      Easement right away on 47th

There was a discussion on the County meeting easement for the new drainage on 47th street.

Nichole made amotion for the president of the board to sign the permanent easement. Andree seconded the motion. All approved. Motion carried.

Don made a motion to adjourn the meeting at 9:24pm. Nichole seconded the motion. All approved.

The next regular meeting will be held on February 1st, 2023. Meeting location will be 2937 Oaklawn Dr. Wichita Ks 67216

                                                          PRESIDENT_________________________

                                                 TREASURER________________________

                                                 SECRETARY________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00 PM. on the 17th day of August, 2022

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas  67216.

           DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Margarita Crider     

SECRETARY:   Nichole Heird                            

TREASURER:   Andree Sisco                            

                  CONSULTANTS                          GUEST

ATTORNEY: Not present                                None         

ACCOUNTANT: Clayton Hubbell                                            

ENGINEER: Not present                                                 

INSURANCE: Not present                                          

OTHER:                                                       

The meeting was called to order at 7:00 PM. Margarita Crider read the minutes for 08-17-22.

Motion made by Don to approve the minutes. Nichole seconded the motion. All approved. Motion carried.

1) Old Business:

Nuisance abatement:

a) Old Cases

1) 4988 Cedardale-

Extended until 09-05-22

2) 4979 Cedardale-

Extended until 09-05-22

3) 4930 Jade published on 08-10-22

4) 3029 Locust published on 08-10-22

5) 3025 E Locust published on 08-24-22

6) 4811 S Bluff-

Resolution:

4916 Tierra-

Update from Andree on this property. Andree went to this property to take pictures on 08-20-22.

2) New Cases:

The next regular meeting will be held_________________2022

Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216

Meeting Adjourned at _______________ PM.       

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________

                                   TREASURER:     ______________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00 PM. on the 7th day of September, 2022

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Margarita Crider     

SECRETARY:   Nichole Heird               Community Director: Heaven Christiansen            

TREASURER:   Andree Sisco                            

                  CONSULTANTS                          GUEST

ATTORNEY: Not present                           Wade Richards                          

ACCOUNTANT: Not present                       Andrea Gerringer                    

ENGINEER: Not present                                                  

INSURANCE: Not present                                          

OTHER:                                                       

The meeting was called to order at 7:00 PM on the 7th day of September, 2022. Margarita Crider read the minutes for August 17th, 2022. Don made a motion to accept the minutes. Nichole seconded the motion. All approved. Motion carried.

1) Old business:

1) 4916 Tierra – (Nuisance abatement) Resolution update:

Andree made a motion to start with Wade Richards case at 4916 Tierra. Andree gave an update on this case. There was a young man contracted to remove items from this property. Wade removed the propane cans from this property. Andree is going to get the OID truck and 5 guys to assist in removing items as well on September 11th, 2022. The dumpster is going to be picked up on September 12th, 2022. And OID will continue working with Wade. The next phase is asking Wade to show registration on vehicles on his property, then this case will be closed.

2) Rimrock Technology Solutions –

  Andree made a motion for Andrea with Rimrock Telephone service to be the next item. Nichole seconded the motion. All approved. Motion carried.

Andrea Gerringer from Rimrock Telephone service attended the Oaklawn Improvement District meeting for a Q & A on possible phone service. There are many benefits to switching from Cox to Rimrock. The prices would be lower than with Cox. Margarita is to check with Cox to make sure our internet is not bundled with current phone service. Geno will do a walk through with Andrea to account for all Telephones. There would be a 5-year contract with prices locked in.

Tabled until September 21st, 2022.

3) Furniture on Senior Center Side –

a) Heaven attended the OID meeting to discuss new furniture requested on the Senior Center side. This was requested by Nichole to answer any questions the board might have in regards to the purchase. Andree made a motion to purchase 2 cabinets not to exceed the amount of $800.00 combined. Don seconded the motion. All approved. Motion carried.

b) Andree made a motion to purchase a desk for Heaven’s office, not to exceed the amount of $850.00. Don seconded the motion. All approved. Motion carried.

c) Don made a motion to approve a table with lamp included for Heaven’s office. Not to exceed the amount of $150.00. Nichole seconded the motion. Motion carried. 2to 1. Vote called, Nichole yes. Don yes. Andree no. The payment for the furniture is to come out of the Sewer fund.

Heaven is take sealed bids on the furniture she is getting rid of.

2) Nuisance abatement:

a. New Cases

1) 4528 Elmhurst – Give this case to the County. Structure of this property is too dangerous. It is also dangerous due to the fact that it is open to anyone who can access it. Kids have easy access to this property, and could possibly get hurt due to fire damage.

2) 5110 Hemlock – Will hand deliver notice of Nuisance.

3) 4126 Wildflower

4) 4576 Meadowview – Per Cesar Estrada, this case is currently a court case pending.

b. Resolution

1) 4930 Jade

Andree made a motion to pass a resolution on 4930 Jade. Don seconded the motion. All approved. Motion carried.

2) 3029 Locust

Nichole made a motion to pass a resolution on 3029 Locust. Don seconded the motion. All approved. Motion carried.

c. Old Cases

1) 4464 Elmhurst

Completed by owner

2) 4811 S Bluff

Completed by owner

3) 3025 Locust

Completed by owner

4) 4979 Cedardale

Due to not communicating that pictures were needed to be taken for follow up on progress, and owner of record not coming to the board meeting. This is tabled until meeting on September 21st, 2022

5) 4988 Cedardale

Due to not communicating that picture were needed to be taken for follow up on progress, and owner of record not coming the board meeting. This is tabled until meeting on September 21st, 2022.

d. Bill to resident

1) 4968 Brookhaven

Bill sent to owner of record on September 7th, 2022

e. Bill to County

1) 4469 Hemlock –

Bill sent to the County Clerk

2) 4968 Brookhaven –

Bill sent to the County Clerk

Old business continued…

1)) Sheet rock at the garage -

Tabled until September 21st, 2022

2) Power to the garage –

There was a check sent for $4,000.00 to cover a little over half of the cost to add a new fuse box to the garage. The total cost is $5144.00 to add a 200 AMP service to the garage.

3) Kwik shop –

a. Andree made a motion to have Austin Parker draw up paper work to be able to have on-line withdrawals from our banking account for bills designated by board with the understanding that they will be approved monthly at the board meeting. To have certain bills automatically deducted out of our account. Making sure there is a dollar amount on deductions. Don seconded the motion. All approved. Motion carried.

b. Don made a motion for Andree to consolidate bills that are going to be automatically deducted out of the OID account. Nichole seconded the motion. All approved. Motion carried.

4) Citizens Bank (Bankers of Kansas) –

We have yet to submit a resolution for past employee’s to be removed from Credit Cards. Netflix, Squarespace, K-Tag, and QuickBooks are now being charged to Andree’s Credit Card.

It was decided we could now safely cancel Credit Cards for past employees.

5) Citizens Bank –

Nichole made a motion to have new signature cards, and keep 3 signatures for checks at all times. Don seconded the motion. All approved. Motion carried. Margarita is to contact Darby from Citizens Bank of Kansas to make signature cards for Andree, Don, Nichole, and Margarita. It should be on all of our accounts.

6) Mulch for the playground –

Nichole made a motion to go with Rooster Rubber for mulch for the playground. Not to exceed $4,000.00. Don seconded the motion. All approved. Motion carried. We received bids from the following companies, RMP USA for $3,956.50, IMC outdoor living for $4,385.00, and Rooster Rubber for $3,725.00. We decided to go with Rooster Rubber.

7) Pond –

Tabled until the meeting on September 21st, 2022. Don received a letter from Kansas Department of Agriculture. There was an error on their part. All of the needed paperwork was previously submitted.

8) Break in on the garage –

a. It was discussed that a claim will not be filed with the insurance company due to the fact that the cost will not exceed $8,000.00.

Andree made a motion to accept the bid from Absolute Protection in the amount $1,448.00 to replace the items stolen from the garage. Don seconded the motion. All approved motion carried.

b. Nichole made a motion to accept the bid from DH Pace Door services. To replace the door that was damaged when the garage got broken into. Not to exceed $3,500.00. Don seconded the motion. All approved. Motion carried.

9) Power Play Tools –

Andree made a motion to accept bid from Power Play to replace the tools that were stolen from the garage in the amount of $760.00. Don seconded the motion. All approved.

Motion carried.

10) One Source Technology –

Margarita had requested a laptop. Andree made a motion to accept the bid for $917.00 for the laptop from One Source Technology. Nichole seconded the motion. Approved. Motion carried. Vote called, Andree yes. Nichole yes. Don no.

Andree also inquired about having Jake from One Source start new software on all laptops for employees. Making sure that past employees do not have access now that they are no longer employed with Oaklawn Improvement District. Margarita will get with Jake from IT to get this done.

New business:

1) Senior Center –

 Heaven requested an iPad for meetings, and to replace the old desktop she now has. Don made a motion to accept the purchase of the iPad. Not to exceed $1,000.00. Nichole seconded the motion. All approved. Motion carried.

Andree wanted Heaven to get with Jake to have the old computer wiped clean, and moved out to the center.

2) Sunview –

The last billing, we sent out to Sunview for Sewer Services had the reimbursements for January thru June 2022. Where Oaklawn was being paid for Cooper School that is on Sunview line. This closes out the Cooper School Project. Sunview is now receiving payment from the City of Wichita for Cooper school

3) Karen Bailey –

Andree gave us a report on her meeting with Karen Bailey (County). She mentioned how we do not have to hand deliver our budget. It can now be submitted through email. New information – Sedwick county can assist us in doing our budget in the future with no cost to Oaklawn Improvement District.

Executive Session –

Andree made a motion to begin an executive session. It began at 11 PM and ended at 11:10PM.

No action was taken in executive session.

Off agenda:

Andree brought up the subject concerning Erin Winters (Accountant). How much we are being charged for her services hourly. Andree requested an itemized bill from Erin explaining charges, and how much we get charged hourly for her services. There was also a discussion about Margarita being added to KPERS next pay period. That process will take payroll longer, which will be on September 22nd, 2022.

 Personnel Concepts –

Andree made a motion to accept the payment to Personnel Concepts in the amount of $281.77 for employer requirements posters (Labor law). Don seconded the motion. All approved. Motion carried.

Bills to be paid –

Andree made a motion to approve bills to be paid. Nichole seconded the motion. All approved.

Motion carried.

Nichole made a motion to adjourn the meeting. Andree seconded the motion. All approved. Motion carried.

The next regular meeting will be held on September 21st, 2022

Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216

Meeting Adjourned at 11:15PM.       

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________

                                   TREASURER:     ______________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00 PM. on the 7th day of September, 2022

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Margarita Crider     

SECRETARY:   Nichole Heird               Community Director: Heaven Christiansen            

TREASURER:   Andree Sisco                            

                  CONSULTANTS                          GUEST

ATTORNEY: Not present                           Wade Richards                          

ACCOUNTANT: Not present                       Andrea Gerringer                    

ENGINEER: Not present                                                  

INSURANCE: Not present                                          

OTHER:                                                       

The meeting was called to order at 7:00 PM on the 7th day of September, 2022. Margarita Crider read the minutes for August 17th, 2022. Don made a motion to accept the minutes. Nichole seconded the motion. All approved. Motion carried.

1) Old business:

1) 4916 Tierra – (Nuisance abatement) Resolution update:

Andree made a motion to start with Wade Richards case at 4916 Tierra. Andree gave an update on this case. There was a young man contracted to remove items from this property. Wade removed the propane cans from this property. Andree is going to get the OID truck and 5 guys to assist in removing items as well on September 11th, 2022. The dumpster is going to be picked up on September 12th, 2022. And OID will continue working with Wade. The next phase is asking Wade to show registration on vehicles on his property, then this case will be closed.

2) Rimrock Technology Solutions –

  Andree made a motion for Andrea with Rimrock Telephone service to be the next item. Nichole seconded the motion. All approved. Motion carried.

Andrea Gerringer from Rimrock Telephone service attended the Oaklawn Improvement District meeting for a Q & A on possible phone service. There are many benefits to switching from Cox to Rimrock. The prices would be lower than with Cox. Margarita is to check with Cox to make sure our internet is not bundled with current phone service. Geno will do a walk through with Andrea to account for all Telephones. There would be a 5-year contract with prices locked in.

Tabled until September 21st, 2022.

3) Furniture on Senior Center Side –

a) Heaven attended the OID meeting to discuss new furniture requested on the Senior Center side. This was requested by Nichole to answer any questions the board might have in regards to the purchase. Andree made a motion to purchase 2 cabinets not to exceed the amount of $800.00 combined. Don seconded the motion. All approved. Motion carried.

b) Andree made a motion to purchase a desk for Heaven’s office, not to exceed the amount of $850.00. Don seconded the motion. All approved. Motion carried.

c) Don made a motion to approve a table with lamp included for Heaven’s office. Not to exceed the amount of $150.00. Nichole seconded the motion. Motion carried. 2to 1. Vote called, Nichole yes. Don yes. Andree no. The payment for the furniture is to come out of the Sewer fund.

Heaven is take sealed bids on the furniture she is getting rid of.

2) Nuisance abatement:

a. New Cases

1) 4528 Elmhurst – Give this case to the County. Structure of this property is too dangerous. It is also dangerous due to the fact that it is open to anyone who can access it. Kids have easy access to this property, and could possibly get hurt due to fire damage.

2) 5110 Hemlock – Will hand deliver notice of Nuisance.

3) 4126 Wildflower

4) 4576 Meadowview – Per Cesar Estrada, this case is currently a court case pending.

b. Resolution

1) 4930 Jade

Andree made a motion to pass a resolution on 4930 Jade. Don seconded the motion. All approved. Motion carried.

2) 3029 Locust

Nichole made a motion to pass a resolution on 3029 Locust. Don seconded the motion. All approved. Motion carried.

c. Old Cases

1) 4464 Elmhurst

Completed by owner

2) 4811 S Bluff

Completed by owner

3) 3025 Locust

Completed by owner

4) 4979 Cedardale

Due to not communicating that pictures were needed to be taken for follow up on progress, and owner of record not coming to the board meeting. This is tabled until meeting on September 21st, 2022

5) 4988 Cedardale

Due to not communicating that picture were needed to be taken for follow up on progress, and owner of record not coming the board meeting. This is tabled until meeting on September 21st, 2022.

d. Bill to resident

1) 4968 Brookhaven

Bill sent to owner of record on September 7th, 2022

e. Bill to County

1) 4469 Hemlock –

Bill sent to the County Clerk

2) 4968 Brookhaven –

Bill sent to the County Clerk

Old business continued…

1)) Sheet rock at the garage -

Tabled until September 21st, 2022

2) Power to the garage –

There was a check sent for $4,000.00 to cover a little over half of the cost to add a new fuse box to the garage. The total cost is $5144.00 to add a 200 AMP service to the garage.

3) Kwik shop –

a. Andree made a motion to have Austin Parker draw up paper work to be able to have on-line withdrawals from our banking account for bills designated by board with the understanding that they will be approved monthly at the board meeting. To have certain bills automatically deducted out of our account. Making sure there is a dollar amount on deductions. Don seconded the motion. All approved. Motion carried.

b. Don made a motion for Andree to consolidate bills that are going to be automatically deducted out of the OID account. Nichole seconded the motion. All approved. Motion carried.

4) Citizens Bank (Bankers of Kansas) –

We have yet to submit a resolution for past employee’s to be removed from Credit Cards. Netflix, Squarespace, K-Tag, and QuickBooks are now being charged to Andree’s Credit Card.

It was decided we could now safely cancel Credit Cards for past employees.

5) Citizens Bank –

Nichole made a motion to have new signature cards, and keep 3 signatures for checks at all times. Don seconded the motion. All approved. Motion carried. Margarita is to contact Darby from Citizens Bank of Kansas to make signature cards for Andree, Don, Nichole, and Margarita. It should be on all of our accounts.

6) Mulch for the playground –

Nichole made a motion to go with Rooster Rubber for mulch for the playground. Not to exceed $4,000.00. Don seconded the motion. All approved. Motion carried. We received bids from the following companies, RMP USA for $3,956.50, IMC outdoor living for $4,385.00, and Rooster Rubber for $3,725.00. We decided to go with Rooster Rubber.

7) Pond –

Tabled until the meeting on September 21st, 2022. Don received a letter from Kansas Department of Agriculture. There was an error on their part. All of the needed paperwork was previously submitted.

8) Break in on the garage –

a. It was discussed that a claim will not be filed with the insurance company due to the fact that the cost will not exceed $8,000.00.

Andree made a motion to accept the bid from Absolute Protection in the amount $1,448.00 to replace the items stolen from the garage. Don seconded the motion. All approved motion carried.

b. Nichole made a motion to accept the bid from DH Pace Door services. To replace the door that was damaged when the garage got broken into. Not to exceed $3,500.00. Don seconded the motion. All approved. Motion carried.

9) Power Play Tools –

Andree made a motion to accept bid from Power Play to replace the tools that were stolen from the garage in the amount of $760.00. Don seconded the motion. All approved.

Motion carried.

10) One Source Technology –

Margarita had requested a laptop. Andree made a motion to accept the bid for $917.00 for the laptop from One Source Technology. Nichole seconded the motion. Approved. Motion carried. Vote called, Andree yes. Nichole yes. Don no.

Andree also inquired about having Jake from One Source start new software on all laptops for employees. Making sure that past employees do not have access now that they are no longer employed with Oaklawn Improvement District. Margarita will get with Jake from IT to get this done.

New business:

1) Senior Center –

 Heaven requested an iPad for meetings, and to replace the old desktop she now has. Don made a motion to accept the purchase of the iPad. Not to exceed $1,000.00. Nichole seconded the motion. All approved. Motion carried.

Andree wanted Heaven to get with Jake to have the old computer wiped clean, and moved out to the center.

2) Sunview –

The last billing, we sent out to Sunview for Sewer Services had the reimbursements for January thru June 2022. Where Oaklawn was being paid for Cooper School that is on Sunview line. This closes out the Cooper School Project. Sunview is now receiving payment from the City of Wichita for Cooper school

3) Karen Bailey –

Andree gave us a report on her meeting with Karen Bailey (County). She mentioned how we do not have to hand deliver our budget. It can now be submitted through email. New information – Sedwick county can assist us in doing our budget in the future with no cost to Oaklawn Improvement District.

Executive Session –

Andree made a motion to begin an executive session. It began at 11 PM and ended at 11:10PM.

No action was taken in executive session.

Off agenda:

Andree brought up the subject concerning Erin Winters (Accountant). How much we are being charged for her services hourly. Andree requested an itemized bill from Erin explaining charges, and how much we get charged hourly for her services. There was also a discussion about Margarita being added to KPERS next pay period. That process will take payroll longer, which will be on September 22nd, 2022.

 Personnel Concepts –

Andree made a motion to accept the payment to Personnel Concepts in the amount of $281.77 for employer requirements posters (Labor law). Don seconded the motion. All approved. Motion carried.

Bills to be paid –

Andree made a motion to approve bills to be paid. Nichole seconded the motion. All approved.

Motion carried.

Nichole made a motion to adjourn the meeting. Andree seconded the motion. All approved. Motion carried.

The next regular meeting will be held on September 21st, 2022

Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216

Meeting Adjourned at 11:15PM.       

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________

                                   TREASURER:     ______________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00 PM. on the 21st day of September, 2022

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Margarita Crider     

SECRETARY:   Nichole Heird              

TREASURER:   Not present

                  CONSULTANTS                          GUEST

ATTORNEY: Not present                           Wade Richards                          

ACCOUNTANT: Not present                     April Gores

ENGINEER: Not present                             Thomas Gores                     

INSURANCE: Not present                                         

OTHER:                                                       

The meeting was called to order at 7:00 PM on the 21st day of September, 2022. Margarita Crider read the minutes for September 7th, 2022. Don made a motion to accept the minutes. Nichole seconded the motion. Approved. Motion carried.

Old business:

1) Nuisance Abatement:

a) old cases

1) 5110 Hemlock-

The resident attended meeting. Tabled until October 5th

2) 4126 Wildflower-Tabled until October 5th

3) 4979 Cedardale-Margarita is to update the owner’s name on the checklist portion. Tabled until October 5th when Andree is back.

4) 4988 Cedardale-Tabled until October 5th when Andree is back.

b) Resolutions:

1) 4916 Tierra-Closed

c) Bill to resident

1) 4930 Jade

Old business continued

2) Rimrock Technology-

There was discussion on Cox providing the same services as Rimrock Technology Solutions. Margarita is to find out about customer service at no cost. Get detailed information as far as what they provide, new phones etc.

3) Sheet rock at garage

Tabled until October 5th

4) Power to the garage

Tabled until October 5th

5) Kwik shop

Tabled until October 5th

6) Citizens bank

Tabled until October 5th

7)  Pond  

Filed with the county

8) One Source Technology

We are waiting on Jake to let us know when we will receive the new software for all employees. Nichole would like to know if there is a way to have a set password for all employees to be able to access Microsoft.

d) Bills to be paid

Don made a motion to pay bills. Nichole seconded the motion. Approved. Motion carried.

Off agenda items

Nichole requested for the minutes from 08-17-22 and 09-07-22 to be posted on the Squarespace website.

Don made a motion to adjourn the meeting at 7:53 PM. Nichole seconded the motion. Approved. Motion carried.

The next regular meeting will be held on October 5th, 2022

Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216

Meeting Adjourned at 7:53PM.       

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________

                                   TREASURER:     ______________________________

OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00 PM. on the 5th day of October 2022

at Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

           DIRECTORS PRESENT             EMPLOYEES PRESENT

PRESIDENT:    Don Winton                 District Manager: Margarita Crider

SECRETARY:   Nichole Heird               Maintenance: Geno Mullins

TREASURER:   Andree Sisco                            

                  CONSULTANTS                          GUEST

                                                                                              Sami Yanez

ATTORNEY: Not present                           Diane Fitzpatrick

ACCOUNTANT: Not present                       

ENGINEER: Not present                                                  

INSURANCE: Not present                                          

OTHER:                                                       

The meeting was called to order at 7:00 PM Margarita Crider read the minutes for September 21st, 2022. Don made a motion to accept the minutes Nichole seconded the motion. All approved. Motion carried.

 Old business:

1. Nuisance Abatement – 1 New case, 3 Extensions, 1 Case pending publication October 10th, 2022. 2 owners of record.

a. New Cases –

4550 Jade – Notice of nuisance to be sent October 10th, 2022

b. Old Cases –

Extensions –

4979 Cedardale this property is still in the process of being cleaned.

Andree made a motion for an extension until October 31st, 2022. Don seconded the motion. All approved. Motion carried. Sami Yanez is to attend the meeting on November 2nd, 2022.

4988 Cedardale this property is still in the process of being cleaned.

Andree made a motion for an extension until October 31st, 2022. Don seconded the motion. All approved. Motion carried. Sami Yanez is to attend the meeting on November 2nd, 2022.

5110 Hemlock –

Nichole made a motion to extend this until October 17th, 2022. Don seconded the motion. All approved. Motion carried.

c. Publication –

4126 Wildflower is to be published on October 12th, 2022

d. Bill to owner of record

4916 Tierra

Oaklawn Improvement District’s portion of 4916 Tierra is completed. The remainder of the violation will be turned over to the County once the bill has been sent to the owner of record.

4930 Jade –

Bill sent to owner of record on the 11th day of October 2022.

2. Sheet rock at the shop -

Andree made a motion to move sheet rock at the shop to the top of the agenda. Don seconded the motion. All approved. Motion carried.

Geno is to contact Ceasar Estrada to see who would come and test for asbestos in the sheetrock at the shop.

Nichole made a motion for Done Right Construction to be hired in the amount of $2,600.00 for the project at the shop (3000 Chestnut) to replace the ceiling. Don seconded the motion. Approved. Motion carried. Andree abstained.

Nichole made a motion to not exceed $5,000.00 for materials at Lowe’s to repair the ceiling at the shop (3000 Chestnut). Don seconded the motion. Approved. Motion carried. Andree abstained.

3. Overhead doors –

The project to replace the doors at the garage is still in the works. Tabled.

New Business:

1. Senior Center Director –

Heaven is allowed to take money out of Community Center petty cash to pay her way if going out to eat with the seniors or attending an event that may require payment.

2. Christmas party 2022 –

It was decided for Andree to go ahead with Christmas reservations at the Petroleum Club for the OID Christmas party.

3. Oaklawn Elementary –

Andree made a motion to make a check out for Oaklawn Elementary School (In memory of Tammy Middendorf) in the amount of $200.00. Nichole seconded the motion. All approved. Motion carried.

4. U-Haul –

Andree made a motion to spend $307.40 to get the van ready for the Red Hatters trip. Don seconded the motion. All approved. Motion carried. Not to exceed $310.00.

5. 6-ft tables –

Lynn will be barrowing tables from the OID.

6. Cabinets for OID –

Andree made a motion to purchase cabinet for OID. Not to exceed $500.00. Nichole seconded the motion. All approved. Motion carried

7. Margarita accessories for laptop –

Margarita’s purchase of laptop accessories was approved. It does not exceed the limit.

8. Citizens Bank –

The signature cards are done. Margarita will be able to sign check beginning the week of October 17th, 2022.

9. Citizens Bank (Bankers Bank of Kansas) –

Tabled until October19th, 2022

Margarita is to submit the application with the request of who is to be removed, and what card holders are to receive an increased credit limit.

10. Community side rental agreement renewal -

The board is to read the rental agreement for a change in the price of the building rental.

11. Community health improvement plan –

Andree will be attending a meeting in November. Andree would like to expose Heaven to the community, she is to attend a meeting in December 2022.

12. Oaklawn Improvement District – District manager

The board was given paperwork in regard to the District Managers duties and responsibilities.

They are to review, edit, and approve by the next board meeting.

13. Oaklawn Improvement District – Community Center Director

The board was given paperwork in regard to the Community Center Director’s duties and responsibilities. They are to review, edit, and approve by the next board meeting.

Off agenda:

Oaklawn Improvement Sign outside –

We are removing previous employee’s names and adding current employee’s names. This project is in progress. Tabled.

Bills to be paid –

Andree made a motion to approve bills. Nichole seconded the motion. All approved. Motion carried.

The next regular meeting will be held on October 19th, 2022

Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216

Meeting Adjourned at 9:31 PM      

                                   PRESIDENT:      ______________________________

                                   SECRETARY:     ______________________________        

                                   TREASURER:     ______________________________

 OAKLAWN IMPROVEMENT DISTRICT

MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00 PM on the 19th day of October 2022. At Oaklawn Improvement District, 2937 Oaklawn Drive. Wichita, Kansas 67216.

     DIRECTORS PRESENT                                                         EMPLOYEES PRESENT

PRESIDENT:  Don Winton                                             DISTRICT MANAGER: Margarita Crider

SECRETARY: Nichole Heird                                                                           

TREASURER:  Andree Sisco                                                                                    

         CONSULTANTS                                                    GUEST

ATTORNEY: Not present                                                             Lisa Koehler

ACCOUNTANT: Not present                                                       Mary Tolman

ENGINEER: Not present                                                               April Gores

INSURANCE: Not present

OTHER:

The meeting was called to order at 7:00 pm on the 19th day of October 2022. Margarita Crider read minutes for October 5th, 2022. Don made a motion to accept the minutes. Nichole seconded the motion. All approved. Motion carried.

Old business:

1.      Nuisance abatement - No new cases, 3 previous extensions, 1 old case, 3 bills to owner of record sent. 1 Published on 10/31/22

a.      New cases – There are no new cases

b.      Old cases-

Extensions – previous extensions

 5110 Hemlock was extended until October 31st, 2022. Lisa from Oakview attended the meeting to let us know that the required cleaning is now complete. Geno will take pictures on October 31st.

4988 Cedardale was extended until October 31st, 2022. Sami Yanez is to be present at the meeting on November 2nd, 2022.

4979 Cedardale was extended until October 31st, 2022. Sami Yanez is to be present at the meeting on November 2nd, 2022.

        3113 Locust – Certified letter sent on October 20th, 2022. To owner of record.

4550 Jade this property was published on October 31st, 2022.

4916 Tierra –

Andree made a motion to wave the director’s fee on 4916 Tierra. Don seconded the motion. All approved. Motion carried.

     Bill to owner of record:

       3029 Locust Bill sent to owner of record on October 20th, 2022.

       4916 Tierra Bill sent to owner of record on October 20th, 2022.

       4930 Jade Bill sent to owner of record on October 20th, 2022.

2.      Nichole made a motion to move bills to be paid up to the next item, Andree seconded the motion. All approved. Motion carried.

Nichole made a motion to accept the bills. Don seconded the motion. All approved. Motion carried.

There was a discussion on the bills to be paid.

3.      Sheet rock at the shop –

This project is to start on Friday October 21st, 2022.

4.      Overhead doors –

The remainder of the balance will be mailed out on Thursday, October 20th, 2022.

5.      Andree and Don meeting to go through papers –

There was a discussion on paperwork that could be disposed of. Andree reached out to Austin Parker, she has information from him what to keep and what we can throw away. Do to Don being in the district longer, Andree would like him to review some of the documents that could be thrown away, or if we need to keep them. Andree and Don will be meeting to sort through papers that are in the cabinet on Thursday, October 27th @ 10:00 am.

6.      Citizens Bank of Kansas –

Margarita can now officially sign checks. She is only to sign checks if only two board members are available.

7.      Citizen’s bank (Bankers Bank of Kansas)

The process to increase the credit limit on employee’s credit cards is in process. The first steps have been taken to increase the credit limit. Our payments will automatically be withdrawn from our account to avoid future late fees. There was a discussion of getting Margarita and Heaven Credit Cards.

Don made a motion to get Margarita and Heaven Credit Cards. Nichole seconded the motion. All approved. Motion carried. Andree will work on this project.

8.      Rental agreement for Community Center – Tabled

Tabled until Wednesday, November 2nd, 2022.

9.      OID District Manager – Evaluations

Job duties and responsibilities for the board to review and edit. Tabled until Wednesday, November 2nd, 2022.

10.  OID Community Center Director – Evaluations

Job duties and responsibilities for the board to review and edit. Tabled until Wednesday, November 2nd, 2022.

11.  Sealed bids for Community Center freezer –

We are taking sealed bids for the Community Center freezer that is currently in our garage.

12.  Christmas Party for the OID –

There was a discussion about invitations to the OID Christmas Party. The board reviewed the invitation list from last year. We removed some names and added some.

13.   Power to the garage (2937 Oaklawn)

This project should be complete by the 24th or 25th of October 2022.

14.  Kwik Shop –

 We are investigating more about the benefits of Smart Pay. Tabled

 New Business

1.      Community Center Director –

She is to turn in a monthly report form monthly. Heaven turned in her report to the board. The board reviewed and accepted the Community Center report for October 2022.

2.      Lights at the shop (3000 Chestnut)

Andree made a motion to change out the lights at the shop (3000 Chestnut) and not to exceed $500.00. Don seconded the motion. All approved. Motion carried.

3.      Playground –

There was a discussion about the broken concrete. Andree made a motion to accept the bid for the playground. Not to exceed $1500.00. Don seconded the motion. All approved. Motion carried.

4.      South wall graffiti –

We had graffiti on the south wall. We will have someone come and sand the wall to remove the graffiti.

5.      Timecards –

Margarita will investigate ADP to record time. There was a discussion about the timecard try out. Tabled

6.      Quick-trip Gas card –

 Nichole would like us to do some research and find out more about the benefits of QuikTrip gas cards.

7.      Community Center card reader –

There was a discussion about a card reader that heaven needed for her office.

Off agenda-

Heaven wanted to know about working from home in the case her children get sick.

Don made a motion to adjourn the meeting at 9:13 PM. Nichole seconded the motion. All approved. Motion carried.

The next regular meeting will be held on November 2nd, 2022.

Meeting place will be 2937 Oaklawn Drive, Wichita, Kansas 67216

                                                                                     PRESIDENT______________________________

                                                                                      SECRETARY_____________________________

                                                                                      TREASURER_____________________________

Don made a motion to adjourn the meeting at 9:24pm. Nichole seconded the motion. All approve.

Off Agenda:

Nichole made a motion for the president of the board to sign the permanent easement. Andree seconded the motion. All approve. Motion carried.

                            OAKLAWN IMPROVEMENT DISTRICT

                             MINUTES OF DIRECTORS MEETING

The meeting was called to order at 7:00pm on January 18th, 2023, at Oaklawn Improvement District, 2937 Oaklawn Dr, Wichita, KS 67216

DIRECTORS PRESENT                                                                  EMPLOYEES PRESENT                                                         

PRESIDENT: Don Winton                                              District Manager: Margarita Crider

SECRETARY: Nichole Heird

TREASURER: Andree Sisco

CONSULTANTS                                                                            GUEST

ATTORNEY:                                                                             Christine Curry

ACCOUNTANT:

ENGINEER:

INSURANCE:

OTHER:                                                                                                        

OTHER: Derek Smith

The meeting was called to order at 7:00pm on 18th day of January 2023. The District Manager read the minutes for January 4th, 2023. Corrections need to be made. The board did not approve minutes.

 The district manager also read the minutes for December 21st, 2023. The board did not approve minutes. Corrections need to be made.   

DRC-Baseball contract-

Andree made a motion to move item #4 under new business to be first on the agenda. Don seconded the motion. All approved. Motion carried.

a.      Derek Smith from the DRC presented the contract for baseball for 2023. The board reviewed the contract. There was a discussion about the 2023 contract.

             Andree made a motion to have the president of the board to sign the contract. Don seconded the motion. All approved. motion

b.      Derek Smith presented a flyer of events for January 2023 for the Oaklawn activity center. The board agreed that if the OAC printed the flyers, we would send them out with commodities and in the Senior newsletter. If they can get to us in adequate time.

Andree made a motion to return to old business, item # 1 nuisance abatement. Don seconded the motion. All approved. Motion carried.

1.    Nuisance abatement:

a.       New case- none

b.     Old case- none

c.      Resolution- none

d.     Extension- none

e.      Publication- none

f.       Bills to resident-4550 Jade. Still waiting on payment from owner of record

g.      Bills to county- none

2. Community Center Calendar/Report-

a. Board report-

 on February 21st she has Shieck training from 9-5. The board accepted the report. 12-22-22 to 01/08/23

b.     Newsletter-

board reviewed the newsletter. Andree will talk to Heaven about changes that need to be made to the newsletter.

c.      Calendar-

The board reviewed the calendar. Nichole wanted an s at the of Heaven’s crafts on the Calendar.

3. Meadow Lake 2nd addition-

Margarita gave the board an update from Austin Parker. Austin Parker would like a meeting on February 1st @ 4:30pm. To talk about bonds concerning Meadow Lake 2nd addition.

There was a discussion about who could attend the meeting, all board members agreed that they could be present at 4:30pm on February 1st, 2023.

Special meeting on February 1st, 2023, will be held at 2937 Oaklawn Dr. Wichita, KS 67216

Margarita will reach out to Austin Parker to confirm the meeting.

4. Concrete for the manhole on Clifton-

This item is still open.

5. OneSource-

Margarita updated the board regarding why new emails were assigned.

6. OSHA Training-

All OID employees are to do the required training and quiz before March 24th, 2023.

7. Running boards-

This project is complete.

8.    Rory- API

This item is complete.

9.    Budget review-

Budget review was completed last board meeting.

10. Dishwasher-

The dishwasher has been installed. Geno had to make a board to align it with the counter. The check needs to be corrected where half of the funds are pulled from senior and half from General funds.

11. Bus-

Geno investigated more prices on buses. The board agreed that this item will be dropped and added back to the agenda when and if a bus of our price range is found.

12. DRC-

Heaven and Nichole are going to present the check on February 14th, 2023.

13. Verus bank/Citizen’s bank

Margarita and Andree went to Citizen’s bank of Kansas to talk to Kelly about the difference between what our bank account shows and what QuickBooks shows. It was determined that it was related to taxes.

14.  Maintenance men evaluation-

This item is still in process.

15. Census Financial survey-

Andree and Margarita got this survey complete before January 18th, 2023.

16.  Cost of living-

Andree made a motion to add the cost of living to the agenda. Don seconded the motion. All approved. Motion carried.

The board agreed at the January 4th, 2023, meeting that the employees would receive a cost of living raise of 8.7%. Andree reminded the board that Tou, Geno, and Margarita’s pay come out of Sewer fund. Heaven and Matty’s pay come out of Senior and General fund.

Matty- 11.00*8.7=.96=$11.96

Tou- 18.00*8.7=1.58=$19.58

Geno- 20.00*8.7=1.74=$21.74

Margarita- 17.00*8.7=1.48=18.48

Heaven- 17.00*8.7=1.48=18.48

New Business:

1.    My Pay (Smart pay)-

There was a discussion about how often these funds are deducted. We reviewed the statement for December 2022

2.    Red bud lake improvement District-

Red bud lake improvement district contacted Andree about nuisance abatement. Andree sent them information on what the OID does with nuisance abatement. If you would like to review it. It is in correspondence 2023.

3.    Parking lot at the OID-

The board would like maintenance to get at least one more bid. So far, we have Holland Paving.

4.    DRC- moved up in the agenda.

5.    Zoom meeting-

There was a discussion on zoom meetings. The board agreed that the district manager and the secretary would be the ones that would run it during the meetings. They would be the host of these zoom meetings if the board decides to go with it. The board talked about a trial run; Margarita is to get more information before the next board meeting. This is what the cost would be:

 $150.00 Paid annually per user.

-30 hours per meeting

-100 attendees

-team chats available

-zoom QSS adds in near-real-time

6.    Checks-

Margarita shared with the board that we need to order checks for Senior center and OID.

Nichole made a motion to purchase the checks not to exceed $700.00. Andree seconded the motion. All approved. Motion carried.

7.    Holland Paving-

This was discussed under item #3 new business.

Bills to be paid-

There was a discussion about bills to be paid. The bill for the plumber (Installation for the dishwasher) needs to be re-done half of the bill out of senior, and the other half out of general.

Margarita reviewed the Visa bills with the board since they are automatically withdrawn from the account.

Margarita also shared with the board that the accountant showed her how to deduct from the correct line item.

Don made a motion to accept the bills to be paid. Nichole seconded the motion. All approved. Motion carried.

Citizens to be heard: None.

Off agenda:

1.    Travelers insurance-

There was a discussion on Traveler’s insurance.

2.      Easement right away on 47th

There was a discussion on the County meeting easement for the new drainage on 47th street.

Nichole made amotion for the president of the board to sign the permanent easement. Andree seconded the motion. All approved. Motion carried.

Don made a motion to adjourn the meeting at 9:24pm. Nichole seconded the motion. All approve.

The next regular meeting will be held on February 1st, 2023. Meeting location will be 2937 Oaklawn Dr. Wichita Ks 67216

                                                          PRESIDENT_________________________

                                                 TREASURER________________________

                                                 SECRETARY________________________